The Program Associate will work alongside the Executive Coordinator and the Program and Research Manager to support the advocacy efforts of the NGO Working Group (“NGOWG”) on Women, Peace and Security (“WPS”). The Program Associate reports to the Executive Coordinator and is responsible for managing the administrative operations of the NGOWG office, providing support on accounting and fundraising, managing social media and online engagement, and also providing support for ongoing and ad-hoc advocacy efforts.
The NGO Working Group on Women, Peace and Security, a project of Tides Center, is an “at-will” and equal opportunity employer. Applicants and employees shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, mental or physical disability, sexual orientation, gender (including pregnancy and gender expression) identity, color, marital status, veteran status, medical condition, or any other classification protected by federal, state, or local law or ordinance.
Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.
Essential Duties & Responsibilities
- Administration and Operations (25%): Responsible for smooth function of the office and day-to-day management of its systems, including but not limited to: maintenance of inventories, office equipment, phone system, computers, database and file systems (digital and hard), and supplies. Maintain cleanliness and organization of office and ensure kitchen and supplies are restocked. Responsible for ensuring the effectiveness of all telecommunications and technological systems and resolving problems when they occur.
- Support advocacy efforts (25%) : Assist in planning and implementing advocacy and awareness raising strategies, including by providing both administrative and substantive support for regular and ad-hoc country-specific advocacy including through preparing and drafting letters and briefings, taking minutes during advocacy meetings and compiling advocacy documents. Also responsible for monitoring day to day developments at the UN Security Council and maintaining a calendar of advocacy opportunities and UN meeting schedules as relevant to the NGOWG.
- Finances and Fundraising (15%): Support accounting and fundraising, including preparation of project finance documents in accordance with Tides Center cash management policies and funding guidelines. Support the preparation and submission of funding proposals and reports in a timely manner. Support monitoring and evaluation efforts related to reporting requirements.
Social Media and Website (15%): Manage social media and online engagement efforts by developing content and implementing social media strategy and initiatives across various social media platforms. Responsible for maintaining the NGOWG website on a daily basis, troubleshooting technical issues, overseeing ongoing design and development. Keep current on advances in nonprofit technology and good practice to ensure social media and website adheres with ideal standards.
- Fellowship Program (10%): Provide administrative and technical support to fellowship program by managing the development and maintenance of guidance and training materials, as well as assisting with the recruitment, facilitating the hiring process, organizing all logistics for training, and ongoing oversight as needed.
- Events and Meetings (10%): Responsible for organizing logistics for regular meetings and special events including, but not limited to: drafting agenda, reserving and setting up room, ordering food, setting up phone / video conference, ensuring smooth operations during meeting, taking minutes, and inviting speakers and attendees.
Education & Experience
- Bachelor’s or Master’s degree in a relevant area of peace and security, international relations, women’s or gender studies, human rights, development studies, conflict or post-conflict studies, or a closely related discipline and/or equivalent job related experience.
- At least 2 years of prior experience with administrative and office management tasks.
- At least 2 years of prior experience with social media management in a professional setting.
- At least 2 years of prior experience with policy, research, advocacy on women, peace and security or related issues preferred.
Knowledge, Skills & Abilities
- Attention to detail and superior written, oral, and interpersonal (communication) skills.
- Excellent research, writing and analytical skills with the ability to synthesize policy documents, identifying relevant key points, facts, and statistics that help explain complicated policy topics.
- Strong organizational and project management skills using both digital and paper systems.
- Demonstrated passion and understanding of women’s rights, including particularly the women, peace and security agenda.
- Good understanding of the United Nations system and its basic functions and structure.
- Ability to remain professional and focused in a fast paced, high pressure atmosphere, managing shifting priorities and deadlines successfully.
- Demonstrated ability to maintain high standards of confidentiality, and display good judgment, discretion and diplomacy.
- Demonstrates positive and constructive attitude, as well as creative and proactive approach to work, including particularly problem solving.
- Ability to maintain open and professional relations with relevant internal and external constituents.
- Experience in managing budgets and preparing grant applications and reportsand undertaking other basic financial management tasks.
- High proficiency in Windows computing environment, advanced knowledge of Microsoft Office (Word, Excel, Powerpoint).
- Knowledge of website management, including utilizing WordPress. Network and computer troubleshooting skills a plus.
- Fluency in written and spoken English; knowledge of another official UN language is an asset.
The incumbent will interact on a frequent basis with NGOWG Members, the UN system, UN Member States, and a range of civil society organizations.
This position requires at least eight hours or more per day either sitting at a desk (responding to emails, developing materials or being on the phone). The position also requires travel via public transportation, car or plane when attending meetings outside the office and the ability to lift up to 25 lbs.
The position will be located in a small office in New York City. The incumbent will work from a shared office. This will be a quiet environment with infrequent interruptions. There is an elevator in this multi-story building.
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