Program Associate, Police Professionalization Exchange Program

Global Ties U.S.
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career
  • Apply by
    Mar-31-2017
  • Posted
    Mar 15

Position description

Global Ties U.S. is a nonprofit that makes international exchange programs more effective. We work with our members and the U.S. Department of State to bring current and future leaders from around the world to communities across the United States. Together, we build deep connections among people from many countries, resulting in a more peaceful, prosperous world.

Global Ties U.S. provide our members—from large, national organizations to smaller, community-based ones across 45 states and 21 countries—with connections, leadership development, and professional resources, so that they are the strongest, most effective organizations they can be. The leaders who participate in international exchanges—and their host communities—benefit from greater knowledge, further understanding, and deeper relationships. These shared experiences result in stronger local communities and furthers understanding between individuals and nations.

Reports to: Senior Program Manager, Exchange Programs
FLSA Status: Non-Exempt

ABOUT THE POLICE PROFESSIONALIZATION EXCHANGE PROGRAM

The Police Professionalization Exchange Program (PPEP) is a Global Ties U.S. designed exchange program intended to support the U.S. government's efforts in Mexico to encourage the development of a democratic and transparent public security sector by professionalizing police personnel and institutions. PEPP is an integrated, innovated exchange program that will help build U.S.-Mexican law enforcement relations, while also providing professional development, capacity-building, and leadership development activities for nearly 300 Mexican senior law enforcement leaders annually. The program includes a series of online modules; U.S.-based law enforcement training academies; professional study tours; law enforcement summits; and Mexico-based training institutes. Mexican law enforcement officials and staff will participate in one or more of these exchange activities as part of PPEP, allowing them to interact, share, and learn alongside their U.S. counterparts, ultimately increasing their capacity to be effective leaders within the Mexican law enforcement community.

PPEP is funded by the U.S. Department of State, Bureau of International Narcotics and Law Enforcement (INL), through a Cooperative Agreement with Global Ties U.S.

POSITION OVERVIEW

The Program Associate, Police Professionalization Exchange Program (PPEP) is primarily responsible for providing administrative, logical, and programmatic support for the PPEP initiative and related activities. The position will provide this support primarily in two areas – the administration of short-term international exchange projects that connect individuals from different countries around common interests; and the execution and delivery of high impact training, capacity-building, and networking events as part of the Mexico PPEP initiative. In doing so, the Program Associate will be an integral part of the initiative, working closely with the team responsible for developing and executing an array of international exchange related activities in support of the U.S. government's efforts. The position requires a professional with a combination of interpersonal, customer service, administrative, and programmatic skills, as well as a person that is highly energetic, detail oriented, and with the ability to handle multiple projects, priorities, and personalities at a time. It also requires the ability to use databases and spreadsheets for tracking information. The Program Associate may also assist with overseeing the daily activities of the program intern.

ESSENTIAL FUNCTIONS AND DUTIES

PROGRAM ADMINISTRATIVE AND LOGISTICAL SUPPORT

  • Make administrative and logistical arrangements for groups of international exchange participants, including international and domestic travel, hotels, ground transportation, catering, and coordination with local partners and clients;
  • Make logistical arrangements for Mexico PPEP events in Washington, DC, including meetings, and summits, and conferences, including hotel arrangements, ground transportation, catering, audio-visual support, and other needs;
  • Brief interpreters, liaisons, and international participants on administrative procedures and logistical arrangements pertaining to projects;
  • Assist in the development and monitoring of program budgets; collect receipts; process and track program expenditures;
  • Produce printed materials, including but not limited to program books, pre-departure materials, orientation materials, RSVP lists, invitation lists, name badges, tent cards, certificates of completion, and other needed materials;
  • Support program-related communications and social media, including writing blog posts, tweets, etc.;
  • Assist with conducting research on professional theme (law enforcement), and resources related to the theme;
  • Maintain program files and database and provide general program support;
  • Perform other program support duties as assigned.

GENERAL OFFICE SUPPORT

  • Provide some general administrative and logistical support, where needed, to Global Ties U.S. exchange program activities or events, including but not limited to preparation of written materials, RSVP lists, invitation lists, and other logistics where needed.
  • Assists with office reception duties, including greeting visitors to the office, answering and responding to phone calls, answering general mail and e-mail inquiries, receiving packages, and sorting and processing incoming mail where needed.
  • Perform other office support duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS

  • B.A. in International Relations, Political Science, Justice Studies, Latin American Studies, or related field.
  • At least 2 years of relevant experience in international programs, conference, or event planning.
  • Excellent time management and organizational skills.
  • Detailed oriented and able to manage multiple tasks and projects at once.
  • Quantitative and budgetary tracking skills, preferably through use of spreadsheet software such as MS Excel.
  • Familiarity with MS Office suite programs, web-based communications, and social media.
  • Strong written and oral communication skills.
  • Demonstrated interest in international exchange, education, or affairs.
  • Ability to interact professionally with international visitors, government officials, local sponsors, and private sector representatives.

PREFERRED QUALIFICATIONS

  • International experience.
  • Strong writing and research skills.
  • Flexibility and the ability to adapt to shifting priorities.
  • Patient, diplomatic, and able to work well with a variety of people.
  • Proficiency in a second language such as Spanish, or other, desirable.
  • Experience working in or with projects focused on Mexico.

DESIRED SKILLS

  • Detail oriented and able to handle multiple tasks and projects at once.
  • Strong organizational and time management skills.
  • Able to establish and maintain effective working relationships with staff, members, stakeholders, vendors, and program participants.
  • Ability to set priorities when multiple demands are present.
  • Excellent customer service and interpersonal skills.

SPECIAL REQUIREMENTS

  • A criminal background check will be required of the applicant who is offered the position.
  • The Program Associate will be required to attend meetings and events outside of the office, possibly after regular business hours and/or on weekends.

Application instructions

This job description is intended to describe the general nature and level of work being performed by person(s) assigned to this job. It is not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job. To apply, Please submit a cover letter, resume, the names and contact details of at least two professional references, and current salary or salary requirements to Jason Terry, Associate Director, Exchanges & Professional Development at [email protected]. Your application will be considered incomplete unless all four (4) of these items are submitted. Please use the subject line: Program Associate Application. We thank all individuals for their interest in Global Ties U.S., however, due to high volume of interest, we will only be able to contact those selected for interviews.

*Please be sure to indicate that you saw this position on Globaljobs.org*

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