Defence Business Manager

Australian Embassy and Mission to the EU
  • Location
    Brussels, Belgium
  • Sector
  • Experience
    Mid Career
  • Apply by
  • Posted
    Apr 04

Position description

Department of Defence
Australian Embassy to Belgium, Luxembourg and Mission to the EU & NATO

The Defence section at the Australian Embassy in Brussels is seeking a motivated and dynamic individual to join our small team as the Defence Business Manager. The position will be full-time (37.5 hours per week) and after hours work may be required occasionally. The successful applicant will preferably be able to commence no later than 1 July 2017. The position is based on a fixed-term contract and is initially available for a period of one year with the possibility of an extension or leading to permanent position.

For more information about the Department of Defence visit

About the Position

The Defence Business Manager works closely with the Defence Office Manager to provide financial, administrative and support services for the Military Representative and Defence Attaché. The Defence Business Manager is responsible for managing all aspects of the Brussels Defence budgets and coordinates Defence staff arrivals in country and subsequent departures.

The Defence section is looking for an individual who:

  • is flexible and proactive, who can balance busy/high pressure periods with everyday routine;
  • works well in a small team, but is able to operate independently and manage their own workload;
  • is motivated, positive and willing to take on any task and jump in to help ensure team goals are achieved; and
  • is confident in communicating with all levels of an organisation.

The key responsibilities of the position include, but are not limited to:

  • Manage budgets for Defence Brussels office;
  • Complete compliance reporting in accordance with relevant regulations;
  • Manage travel and related bookings for Defence staff at Post and Australian embedded officer/s as required;
  • Acquit allowances and entitlements including representational allowance, travel allowance and household maintenance allowance;
  • Update and maintain Business Plan, Fraud Control Plan and Defence Asset Register;
  • Act as Transport Manager and maintain Vehicle Management Plan;
  • Manage procurement and disposal of furniture and maintenance requirements;
  • Manage and coordinate the arrival and departure of Defence staff at Post;
  • Manage and coordinate requests for information from counterpart organisations and disseminate relevant documentation.
  • Other duties as requested.


  • Australian citizenship is required as applicants will need to obtain an Australian national security clearance. Applicants already holding a valid Australian national security clearance will be highly regarded;
  • High level written and spoken English communication skills;
  • Experience in financial management and office administration;
  • Valid Belgian or International driver’s licence;
  • Knowledge of French and/or Dutch would be advantageous.

The position is classified at the LE4 level with a gross monthly salary between EUR 3,841.24 and EUR 4,154.81, depending on skills and experience, plus holiday pay and Christmas bonus.

The successful applicant’s employment will be regulated by the laws of Belgium. The Australian Fair Work Act 2009 is not intended to apply to the employment of locally engaged staff.

All applications are welcome, but applicants need to be Australian citizens as they will need to be able to successfully obtain an Australian national security clearance and agree to commence the process as soon as possible after the job being offered. This can be a long and extensive process. Candidates who already hold a valid Australian National Security Clearance will therefore be highly regarded.

The successful candidate will preferably already have the right to work in the EU (for example via dual nationality of an EU country other than Belgium). The Australian Embassy in Brussels will not be responsible for any costs associated with: relocation to Brussels; accommodation; or obtaining work permits or visas; nor the return of the successful applicant and/or family to their country of origin at the end of the employment period.

Applications should include a cover letter detailing your relevant experience against the key responsibilities and qualifications/experience, a curriculum vitae (maximum of two pages) and names and contact details for two referees (one of whom should be a recent supervisor).

Application instructions

Applications close at 23:59 (Brussels time) on Monday 17 April 2017 and should be sent by email as a single document. The subject line of your email should follow the format “Defence Business Manager – Name”.

Please note: No late applications will be accepted and only complete applications will be considered.

Only shortlisted candidates will be contacted. The Australian Embassy thanks all applicants in advance for their applications and regrets that it will not be possible to provide feedback to unsuccessful candidates.

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