Foreign Policy and Diplomacy Services Officer

Consulate General of Canada
  • Location
    New York, New York
  • Sector
  • Experience
    Mid Career
  • Apply by
  • Posted
    Apr 07

Position description

There is one (1) term position available, having a specified period of employment of two (2) years, with the possibility of a term extension or a change in status to indeterminate based on operational needs. This competitive staffing process may be used to create an eligibility list of qualified candidates for this position, with various tenures, including indeterminate, term, assignment/transfer, and/or acting opportunities at the Consulate General of Canada in New York. When you submit your application, you must specify all types of employment tenures for which you wish to be considered, e.g., indeterminate, term, assignment/transfer, and/or acting. Open to: 1. Persons living in the tri-state area of New York. 2. Employees of the Embassy of Canada in Washington D.C. and of any Canadian Mission in the United States. Relocation will not be paid in any circumstances. 3. Spouses and dependents of Canada-based staff at the Consulate of Canada in New York and the Permanent Mission of Canada to the United Nations. All applicants must:

• Meet all of the essential qualifications stated below.

• Have independent work authorization in the U.S. and status in accordance with U.S. protocol directives for foreign missions.

• Reside in the Unites States.


Under the supervision of the Head of Program at the Ontario Trade and Investment Office (TIO) in NY, the Commercial Assistant:  

• Provides administrative services to support investment attraction activities, trade opportunities, and research and innovation partnerships within the TIO area of operation and the sector responsibility;
• Provides information and coordination to the TIO and its headquarters, senior management team, members of the mission Trade Team, and other partners as required to ensure that commercial opportunities are fully explored and referred to partners in Ontario for further action;
• Serves as a point of contact to provide Ontario Based clients with information on opportunities and reputable local networks;
• Provides administrative support and logistics coordination in collaboration with TIO colleagues for business events or high level visits of the Ontario Premier/ministers, provincial/municipal government Officials, and senior executives as required, as well as Officials and senior executives’ visits to Ontario as required.
• Provides financial support services in collaboration with TIO colleagues related to expense claim documents, financial reporting, budget monitoring, and record keeping as required.

Essential qualifications:

Candidates must demonstrate clearly in their letter how they meet the Education, Experience and Computer Skills qualifications listed below: Please be specific and provide examples for each of the qualifications:

Language Requirement:
Fluency in English (oral and written). 

• Degree from an accredited college or university in a field related to the duties and specific areas of competence required by the position; or equivalent combination of education and experience.

• Minimum three (3) years recent experience in office environment including providing administrative support to a high performing team; 
• Event planning and execution;
• Experience in financial administration including budgets and the preparation of reports;
• Experience preparing well written and accurate reports targeted to advocacy objectives;
• Experience responding to public inquiries verbally or in writing, as well as conducting research and writing reports related to these inquiries;
• Experience in the professional use of social media, including LinkedIn and Twitter.
• Experience in conducting a variety forms research and the use of Word, Excel, and Outlook, research databases and contacts/client management systems.

Asset Qualifications:

• Knowledge of French.
• Knowledge of and interest in Canada and/or Ontario’s economic and trade interests.

Organizational Needs:

Rated requirements:
• Knowledge of general administrative and financial processes and procedures; 
• • Knowledge and proficiency in Microsoft Office Suite; and 
• • Knowledge of information management, both electronically and in hard copy 

• Draft business correspondence;
• Manage multiple competing demands, organize time, and work effectively to meet deadlines; 
• To identity and solve problems;
• Provide excellent client service; 
• Research, analyse, and evaluate information effectively ; and
• Organisational skills.

Personal Suitability: 
• Adaptability and flexibility;
• Detail Orientated;
• Effective interpersonal skills
• Integrity; and
• Team-oriented.

Asset Qualifications:
• Knowledge of French.
• Knowledge of and interest in Canada and/or Ontario’s economic and trade interests.

Operational Requirements:

• Normal hours of work for this position are in accordance with the Locally Engaged Staff (LES) regulations of 37.5 hours per week. Preparedness to work extra hours on occasion including evenings and weekends 
• Occasional travels within the U.S. and to Canada as required.

Condition(s) of Employment:

• The successful candidate will be required to obtain Government of Canada Reliability Status 

Application instructions

*Please be sure to indicate that you saw this position on*

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