Scheduling Assistant

Vital Strategies
  • Location
    New York , New York
  • Sector
    Non Profit
  • Experience
    Early Career
  • Apply by
  • Posted
    Apr 14

Position description

Vital Strategies (VS), based in New York City, is an international public health organization.  We develop and oversee programs to strengthen public health systems and address leading causes of morbidity and mortality, providing expertise in project implementation and management, strategic communications, epidemiology and surveillance, and other core public health capacities. Our specific programs include road safety, obesity prevention, tobacco control, and activities to strengthen public health data systems and the use of public health data to guide policy and decision-making. Activities are based in low and middle income countries and cities in Africa, Latin America, Asia and the Pacific. Please visit our website at to find out more about our work. VS is an independent affiliate of The International Union against Tuberculosis and Lung Disease (The Union).

The Position

Vital Strategies is seeking qualified candidates for the position of Scheduling Assistant. The Scheduling Assistant will be based in New York City. Applicants must possess a valid work permit to work in New York City.

Overall Role:

The Scheduling Assistant will provide extensive high-level administrative support to the President and CEO of Vital Strategies. H/she will assist the executive leadership with tasks such as, but not limited to:

  • Properly and accurately schedule meetings for the CEO and other executive leadership
  • Provide excellent verbal and written customer service to high-level stakeholders for the scheduling of meetings and teleconferences
  • Prioritize and execute exceptional time management skills pertaining to the coordination of the executive leadership team in Paris.
  • Review and monitor the schedules of the CEO and other executive leadership on a regular basis and address questions and conflicts in a timely and professional manner
  • Coordinate closely with the Executive team in our Paris office to ensure scheduling and travel logistics for the CEO are arranged properly and accordingly and provide backup support
  • Perform other tasks as requested by the executive leadership

The Office of the President is a highly dynamic and eventful workplace that must be responsive to requests always.  We thus prefer individuals who demonstrate the below competencies.


  •   College degree or relevant experience in a similar role
  •  Outstanding organizational and time management skills
  •  Computer literacy, particularly with Microsoft Office applications
  • Flexible and positive disposition
  •  Excellent interpersonal communication
  •  Ability to articulate viewpoints and present information concisely and accurately
  • Strong background in writing and editing
  • Ability to multitask and set priorities


The Scheduling Assistant role is a full-time position. The candidate may be required to work some weekends during special conferences and events.

Application instructions

Please send CV and a cover letter, including salary expectations to, [email protected] with “Scheduling Assistant” in the subject line. Closing date for applicants: 30th April 2017.

This position offers a permanent, full time contract. Vital Strategies offers competitive compensation based on prior experience and qualifications as well as comprehensive benefits in order to best support our people. Benefits we offer include: health, dental and vision insurance where Vital Strategies pays generously towards the cost of these benefits for employees and their families/domestic partner; 15 paid vacation days (rising to 20 paid vacation days from fourth year of service and 25 from seventh year onwards), 13 paid federal holidays and paid days off between the Christmas and New Year's holidays; paid sick days; pension plan; commuter benefits and basic life and personal accident insurance.


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