1. WE ARE
The European Asylum Support Office (hereinafter referred to as "EASO"), established by Regulation 439/20101, strengthens European Union (EU) Member States’ practical cooperation on asylum, enhances the implementation of the Common European Asylum System (CEAS) and supports Member States whose asylum and reception systems are under particular pressure.
Specifically, EASO focuses on three main tasks:
- Supporting practical cooperation among Member States on asylum mainly through training, quality activities, country of origin information (COI), statistics and analysis, specialized expert networks, practical cooperation workshops, thematic support on unaccompanied minors, trafficking in human beings and gender;
- Supporting Member States under particular pressure through emergency support, including the deployment of asylum support teams to assist EU Member States in managing asylum applications and in putting in place appropriate reception facilities;
- Contributing to the implementation of the CEAS by collecting and exchanging information on best practices, drawing up an annual report on the asylum situation in the EU covering the whole asylum procedure in EU Member States and adopting technical documents, on the implementation of the new EU asylum acquis.
The headquarters of EASO are located at the Valletta Harbour (Malta).
2. WE PROPOSE
The Head of the Recruitment Sector, reports to the Head of Human Resources Unit and will be responsible for the following tasks:
- Supervises recruitment and selection procedures. Coordinates a successful and timely recruitment cycle to set target timelines and staff profiles, and provides advice on outreach strategy, appropriate assessment tools, shortlisting, and evaluating candidates;
- Plans, organises, manages and supervises the work and staff of the sector. Continuously reviews the service delivery processes with the view to achieving efficiency, consistency and transparency;
- Develops, implements, and ensures compliance with the applicable EU legislative tools (EU Staff Regulations and the Conditions of Employment of other servants of the European Communities (CEOS);
- Manages the preparation, administration and timely follow-up of employment contracts and job descriptions, as assigned;
- Prepares guidelines/manuals/FAQ’s for the recruitment procedures of the Agency;
- Ensures sound financial management of the Agency’s Recruitment Sector related budget, managing and controlling the budget lines allocated;
- Produces regular reports and data analyses, as required by the annual work programme, SPD and needs of the HR operations;
- Coordinates the work of staff members in the Recruitment Sector and evaluates their performances;
- Is involved in procurement related processes in connection with services administered by the HR section, e.g. publication of vacancy notices, interim services etc.;
- Performs any others tasks identified by the Head of Human Resources and/ or the Head of Department of Administration and/or Executive Director.
3. WE LOOK FOR
A) Eligibility criteria
Candidates will be considered eligible for selection on the basis of the following formal criteria to be fulfilled by the deadline for applications:
- Have a level of education which corresponds to completed university studies of at least 4 years attested by a diploma2 and, after having obtained the university diploma, at least 9 years of appropriate professional experience, or
Have a level of education which corresponds to completed university studies of at least 3 years attested by a diploma and, after having obtained the university diploma, at least 10 years of appropriate professional experience;
- Be nationals of one of the Member States of the European Union, Norway or Switzerland;
- Be entitled to their full rights as citizens;
- Have fulfilled any obligations imposed on them by the laws on military service;
- Possess a thorough knowledge of one of the official EU languages and a satisfactory knowledge of another of these languages to the extent necessary for the performance of the duties pertaining to the post;
- Meet the character requirements for the duties involved3;
- Be physically fit to perform the duties linked to the post4.
B) Selection criteria
If the eligibility criteria set out in section A) Eligibility criteria are met, the candidates’ applications will be evaluated on the basis of the selection criteria below. The most suitable candidates will be invited to an interview.
- Professional experience in applying the EU Staff Regulations and the Conditions of Employment of other servants of the European Communities (CEOS), General Implementing Provisions, recruitment rules, policies and procedures;
- Professional experience with HR and financial reporting tools (e.g. ABAC) and policies;
- A University degree in Human Recourses Management, Social Sciences, Business/Public Administration or Economics;
- Professional experience in an EU institution, agency or similar international environment;
- Professional experience in allocation of planning human resources and emergency planning including how to deal with imminent needs of the organisation;
- Professional experience in project management and public procurement in relevance to the HR tasks aforementioned in point 2.
Evaluation during interviewing process
Candidates invited to the interviewing process (interview and written test) will be assessed on the following criteria that are essential to the post:
- Excellent written and oral command of English;
- The ability to use electronic office equipment and applications (word processing, spreadsheets, presentations, electronic communication, internet, etc.).
During the interviewing process candidates may also be assessed on the basis of the following criteria:
- Excellent planning and organisational skills and the ability to prioritise work and deliver under pressure;
- High level of discretion for confidential work and information;
- Capacity to manage several processes simultaneously;
- Ability to work effectively in a multidisciplinary team in a multicultural and multilingual environment.
4. SELECTION AND APPOINTMENT
The Regulation which provides the legal basis for EASO was adopted in May 2010 (Official Journal of the European Union L 132 of 29.5.2010).
Eligibility of candidates will be assessed by a Selection Committee according to compliance with all eligibility criteria by the closing date for the submission of applications.
The applications of the eligible candidates will also be assessed against the selection criteria. Following this assessment, the best ranking candidates may be invited for a written competency test and an interview, which will be held for the most part in English.
The interview will consist of the following components:
- General aptitude and language abilities to the extent necessary for the performance of their duties in accordance with Article 12.2(e) of the Conditions of Employment of other Servants of the European Communities (CEOS);
- Specific competences with reference to the applicants' profiles in line with the selection criteria of the present Vacancy Notice.
Candidates invited to an interview will be required to bring with them originals and copies of the documents listed below:
- A document proving their citizenship (e.g. passport);
- Certificates attesting their educational and professional qualifications, in particular those giving access to the profile in question;
- Documentary evidence of their professional experience after the date on which the candidate obtained the qualification giving access to the profile in question, clearly indicating the starting and finishing dates, whether full or part time, and the nature of the duties carried out.
The Selection Committee will propose a shortlist of successful candidates to the Appointing Authority, who will decide on the appointment of the successful candidate and the establishment of a reserve list for the post advertised. Candidates shall note that inclusion on the reserve list does not guarantee recruitment. Recruitment will be based on availability of posts and budget.
The reserve list for this post will be valid until 31 December 2017 and may be extended at the discretion of the Appointing Authority.
Prior to contract signature, the successful candidate will be asked to undergo a compulsory medical examination by one of the institutions' medical officers in order that EASO may be satisfied that he/she fulfils the requirement of Article 28(e) of the Staff Regulations of the Officials of the European Communities.
5. EQUAL OPPORTUNITIES
EASO applies an equal opportunities policy and accepts applications without distinction on the grounds of sex, race, colour, ethnic or social origin, genetic features, language, religion, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.
6. CONDITIONS OF EMPLOYMENT
The Temporary Agent will be appointed by the Executive Director, upon recommendation of the Selection Committee, following the selection procedure.
He/she will be recruited as a temporary agent pursuant to Article 2(f) of the CEOS for a period of 5 years which may be renewed. The temporary agent post in question will be placed in group AD 8. Successful candidates who are recruited will undergo an initial probation period of nine months.
The pay for a Temporary Agent, AD 8 (step 1) consists of a basic salary of 6,717.35 € weighted by the correction coefficient (for Malta currently 85.7 %) supplemented with various allowances, including family allowances. The salaries of staff members are subject to a Community tax deducted at source. Staff members are exempt from national tax on salary and are members of the Community social security and pension schemes.
For further information on working conditions of temporary staff please refer to CEOS: http://eurlex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:1962R0031:20140101:EN:PDF.
The place of employment is Valletta Harbour (Malta).
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