Program Associate, Crime and Violence Prevention Project

Creative Associates International
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Jul 26

Position description

The Program Associate, Crime Prevention, works as the member of a Headquarters (HQ) based team and provides day-to-day project backstop support for assigned projects in the Citizen Security (CS) Practice Area. The Program Associate works closely with the Project Director, and when necessary the CS Practice Area Director and other CS staff, to ensure the successful and compliant implementation of multiple projects from Creative’s headquarters in Washington, DC. The Program Associate serves as the primary financial, contractual, and program backstop for project field team(s). The incumbent identifies, owns, and solves potential problems through professional backstopping skillsets. The incumbent provides operational, research, and logistical support to project staff and consultants. The Program Associate works closely with the field team, as part of the HQ team, and as needed contributes to program design and implementation. The incumbent also supports Creative Associates International’s business development needs as they arise.

Reporting & Supervision:

  • The Program Associate will report to the Project Director for the El Salvador CVPP

Expected Outcomes:

  • Provide efficient and high-quality technical and administrative support to the El Salvador CVPP, contributing to high (good and above) CPARs for the program;
  • Contribute to the good reputation and growth of the Citizen Security Practice Area
  • Support proposals in the Citizen Security sphere
  • Represent the Practice Area before other Creative teams, clients and critical audiences

Primary Responsibilities:

  • Reviews procurements: ensures documentation is complete and accurate, ensures compliance to corporate policies and USAID regulations; liaises with the procurement department in HQ to obtain necessary approvals, as applicable
  • Monitors programmatic disbursements and spending: ensures costs are allowable, billable and reasonable; sets up and maintains financial trackers/reports on project financial status for the Project Director and Corporate Monitor
  • Establishes and maintains management tools including (but not limited to): contract approval matrix and approval tracker, deliverables tracker, consultant tracker, travel trackers, expatriate allowance tracker, etc.
  • Ensures files are saved in the project’s SharePoint site, including critical documents such as contract deliverables, client approvals, memos to file, and others
  • Liaises with support divisions in HQ including HR, Contracts, Procurement, Field Operations, Communications and Finance, to support project needs as they arise
  • Works closely with the Contracts department preparing documentation for submission to the Contracting Officer
  • Manages subcontracts. Prepares contract modifications, reviews deliverables and processes payments
  • General support to expatriate and TCN personnel, particularly with their allowances
  • Travels to project sites as needed, potentially up to 20% of time

Additional Duties & Responsibilities:

  • Supports business development efforts by drafting proposal sections and budgets, assisting with proposal recruitment process, developing marketing materials, and researching topics as requested
  • Supports planning of necessary reconnaissance and fact-finding trips for bid preparation, and travels as needed
  • Supports a variety of routine Practice Area and Communities in Transition Divisional activities as requested; and
  • Learns quickly and identifies additional responsibilities normally assigned to the Program Associate II position


Required Skills & Qualifications:

  • Bachelor’s degree in a relevant field (political science, sociology, criminology, economics, etc.)
  • 4 years of relevant work experience backstopping donor-funded projects, ideally USAID Contracts
  • Written and verbal Spanish fluency
  • Demonstrated ability to develop and monitor program and proposal budgets
  • Strong writing and editing skills
  • Excellent communication and analytical skills
  • Solid organizational and administrative skills
  • Ability to work well in a team environment and to multi-task under tight deadlines
  • Ability to work independently
  • Ability to work on multiple projects with multiple supervisors
  • Ability and willingness to travel to high stress sites in El Salvador, Honduras, Guatemala, etc. and
  • Strong knowledge of Microsoft programs (excel, power point, MS project, etc.)
  • Willing and able to travel up to 20% of time as needed

Desired Skills & Qualifications:

  • Master’s Degree in an area relevant to this employment opportunity
  • Previous experience working in a developing country or on a related project, in a Spanish speaking country
  • Knowledge and experience working with US State Department / USAID structure and assistance mechanisms; and
  • Previous experience backstopping USAID/OTI Projects

Application instructions

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