Assistant to the Vice President, National Program and Outreach

Council on Foreign Relations
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Aug 03

Position description

Overview

The National Program and Outreach Department provides services to CFR’s National members, as well as to the general public. The National Program supports and connects with the one-third of CFR members based outside of New York and Washington, DC, by organizing roughly 100 roundtables each year, as well as two large annual events and monthly interactive conference calls. The department’s Outreach work is centered on CFR Campus and the Religion and Foreign Policy initiative and focuses on raising the profile of CFR and the free resources it produces for teaching and learning about international relations and the role of the United States in the world. This position is split between administrative support to the Vice President and Director and supporting the activities of the National Program. 

The major responsibilities of this position will include (but are not limited to):

  • Providing administrative and logistical support to the Vice President and Director, including answering the phone, scheduling meetings and maintaining calendars, arranging travel, handling correspondence, procuring office supplies and overseeing the functioning of office machines, and supporting ad-hoc projects.
  • Supporting the planning and implementation of National Program events around the country and the annual National Symposium and National Conference, including tracking responses and participation, preparing rosters, preparing mailings of meeting materials, managing response inbox, updating meeting records in database, editing bios, drafting speaker invitations, booking speaker travel, ordering supplies, and researching background materials, under the direction of the National Program supervisors.
  • Assisting with the National Program Conference Call series and teleconferences of New York and Washington, DC, meetings, including identifying topics and speakers, composing meeting materials, and drafting remarks and questions for the moderator.
  • Tracking departmental expenses, managing the corporate credit card, and preparing payment vouchers.
  • Providing other general logistical and project support to department, as needed.

Qualifications

 

  • Two years of office experience required
  • Executive or personal assistant experience needed.
  • BA in international relations or related field with high academic achievement and interest in current issues
  • Strong logistical and administrative support experience in program and/or event planning
  • Superior organizational skills and attention to detail with ability to multi-task and demonstrate flexibility
  • Ability to meet demanding deadlines with a positive attitude
  • Excellent verbal and written communication skills; strong proofreading and editing skills
  • Team player with ability to work both independently and collaboratively
  • Strong MS Word, Excel, and database skills, Microsoft Dynamics CRM experience a plus
  • Familiarity with managing budgets and tracking expenses
  • Ability to work flexible hours and overtime, as necessary
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