Grants Manager

Roots of Peace
  • Location
    Kabul, Afghanistan
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Sep 11

Position description

Supervisor: Chief of Party
Start Date: ASAP; September 30, 2017

Position Summary

The Grants Manager will manage all grants for the program and ensure full compliance with USAID regulations covering all aspects of program grant management. Responsibilities cover the entire term of the anticipated program from O/A January 7, 2017 through program completion. He/she will contribute with advice, assistance and follow-up for CHAMP policies, procedures, processes and documentation as concerns grant management.

Essential Job Functions

The incumbent will coordinate the resolution of specific policy-related and procedural problems and inquiries and oversee the full scope of the grants management processes. Manage staff in the implementation and application of ROP policies, procedures and regulatory compliance requirements. Manage annual procurement and grant authorization plan, provide updates to reflect significant changes; and contribute to monthly financial projections to ensure consistent spending and payments.


  • Complete internal audits of CHAMP authorized grants at least once per year. Audit results to be reported to CHAMP COP and ROP President;
  • Oversee implementation of project grants issuance and management, ensuring compliance with corporate policies, and U.S. Agency for International Development guidelines and regulations, in particular ADS Chapter 303 and other applicable rules and regulations;
  • It is anticipated that grant issuance will encompass small in-kind matching grants and sub-agreements. Within the technical context of the program they are to cover:
    • Support to CHAMP trade offices for facilitation of exports;
    • Developing the capacity of local packaging manufacturers;
    • Developing the capacity of packing house and cold storage facilities;
    • Establishment of cold storage capacity at Kabul or other international airports;
    • Food safety and quality certification for processors and or packers exporting to international markets;
    • Participation in regional agricultural trade fairs and shows;
    • Support to traders exporting high value crops from Afghanistan, in line with USAID approved incentive guidelines.
  • Serve as principal expert and advisor to the Chief of Party and officials of substantive units, providing authoritative technical and policy advice and support on all aspects and phases of the grants issuance and management cycle;
  • Develop and disseminate best practices and ensure the highest levels of quality and accuracy of work;
  • Responsible for all matters relating to the timely issuance and management of program grants in line with the scopes referenced above;
  • Manage day-to-day operation of the grants department;
  • Ensure grants issuance plans are in place in advance of the grants cycle and ensure that the plans are properly laid out in order to carry out successful grants management activities in a timely and efficient manner in accordance with all financial and procurement guidelines;
  • Develop proposals on revisions to grant management policies and procedures;
  • Represent the organization as needed in key meetings with senior officials including donor as well as government officials;
  • Respond to alleged violations of rules, regulations, policies, procedures, and Standards of Conduct by evaluating or recommending the initiation of investigative procedures;
  • Assist COP with compliance issues/concerns and ensure they are evaluated, investigated and resolved;
  • Assist COP in identifying potential areas of compliance vulnerability and risk; develop/implement corrective action plans for resolution of problematic issues; and provides general guidance on how to avoid or deal with similar situations in the future;
  • Manage all field-initiated grant issuance and management documents, ensuring compliance with ROP, AIDAR, FAR regulations; and
  • Management of CHAMP’s grants management function includes preparing specifications, solicitation documents, managing evaluations, drafting requests for consent for USAID’s Agreement Officer, and overseeing vendor selection process.


  • Work with the support services functions (such as Finance, Logistics) teams to prepare property disposition requests and annual inventory reports; and
  • Ensure that all procured goods that must be tracked for USAID are properly tagged, assigned and documented.


  • Monitor team reporting versus required reports for monthly, quarterly and annual program reports, SF-425 financial reports, Afghan Info reporting, environmental reporting, annual tax reporting, asset inventory, plus any other reports required by donor.


The Employee will work out of the Roots of Peace offices in Kabul, Afghanistan.

Work Hours

The position will follow normal business hours, except that most of the direct communications will take place after normal business hours due to the time zone differences. Weekly conference calls held in the mornings or evenings is a requirement of the position.

Application instructions

We will be accepting applications through email to Kelly McKinnon, [email protected]. Please send your current CV and USAID biodata form. Only finalists will be notified. Applicants that do not meet the minimum requirements will be rejected. ROP will continue to consider candidates until the position has been filled.

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