UKDel NATO Diary Secretary to Permanent Representative (BEL500)

United Kingdom Joint Delegation to NATO
  • Location
    Brussels, Belgium
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Apply by
  • Posted
    Oct 03

Position description

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category: Foreign and Commonwealth Office (Policy & Political roles)
Job Subcategory: UKDEL (UK Delegation for NATO)

Job Description (Roles and Responsibilities)

The United Kingdom’s Joint Delegation to NATO (UKDel NATO) is the vital link between the UK Government and the North Atlantic Treaty Organisation. Its principal roles are to promote British interests in NATO and to keep UK Ministers and Government Departments informed about NATO discussions and is now looking for a Diary Secretary to Permanent Representative.

The main responsibility is to run the diary of the Permanent Representative (PermRep) and to assist in the smooth running of the PermRep’s outer office, by providing secretarial and general office support to the PermRep and other members of the delegation’s Senior Leadership Team. You will be a confident and calm colleague who can work independently in a high profile, fast paced environment. Flexibility, calmness under pressure and discretion are required at all times.

Main responsibilities will include:

  • Manage the diary of the PermRep;
  • Manage the social diary requirements of the PermRep;
  • Provide typing support to the PermRep as required;
  • Assist with the escorting of visitors calling on the Delegation;
  • Organise the PermRep’s travel bookings;
  • Provide telephone and message support to the outer office staff as necessary;
  • Book meeting rooms and assist with their preparation and dismantling;
  • Provide general office support as required, including scanning, photocopying and the indexing of documents;
  • Book VTC facilities as required;
  • Assist with the incoming and outgoing correspondence.

Essential qualifications and experience

  • Fluent English (both oral and written);
  • Have proven previous office experience, preferably at a senior level, and able to deliver results;
  • Excellent communication skills;
  • Strong IT skills;
  • Enjoy working in a team;
  • Open and flexible approach, drawing on the skills and experience of others to improve results; Be prepared to work late on occasion.

Desirable qualifications and experience

  • Have an understanding of French.

Required competencies

  • Changing and Improving, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace.

Application deadline: 17 October 2017
Grade: A2 (L)
Type of Position: Full-time, Permanent
Region: Europe, Eastern Europe & Central Asia
Location (City): UK Joint Delegation to NATO, Brussels
Type of Post: International Organisation Delegation
Starting monthly salary (EUR): 3,024.50
Start Date: 2 January 2018

Other benefits and conditions of employment

This is a permanent full-time contract for 5 working days (36.25 hours net) per week.

The monthly gross salary for this position is € 3,024.50 A2 (L) level (The British Diplomatic Missions in Belgium salaries are not subject to annual indexation).

Please note that Belgian nationals will be paid their salary gross and are expected to comply with their tax obligations through completion of a tax return to the Belgian authorities. Non-Belgian nationals will receive their salary net, minus the deduction of an equivalent level of Belgian tax retained at source. Further information on this will be given to candidates during the recruitment process.

The successful candidates will be subject to professional background checks and security clearance.

Staff recruited locally by the British Diplomatic Missions in Belgium are subject to Terms and Conditions of Service according to local Belgian employment law.

Additional information

The successful applicant may be able to start sooner than the advertised start date, in case the jobholder is available.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered. Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

Application instructions

*Please be sure to indicate that you saw this position on*

follow us on Twitter