AFS-USA is part of a worldwide network of AFS partner organizations that work together to advance global education and foster meaningful connections across cultures. As the network’s largest partner, AFS-USA works to increase the global competency of U.S. citizens by providing a variety of international and intercultural learning experiences to individuals, families, schools, and communities. We are proud of our Staff of approximately 200 dedicated individuals, working from our national office in New York City as well as home offices across the county, who collaborate with our more than 4,000 AFS-USA Volunteers to deliver high quality programs and global education resources. These include: immersion based study abroad experiences in over 40 countries worldwide; opportunities to host foreign AFS exchange students; and global learning workshops and curricula for educator, schools and businesses.
AFS-USA manages a number of U.S. government sponsored programs which provide scholarships for adolescents to participate in international exchange programs. The Sponsored Programs department at AFS focuses on maintaining relationships with the funder (U.S. Department of State) and incorporating the sponsored programs into overall AFS programming.
Primary duties include carrying out program requirements, conducting orientations, communicating with domestic and international departure, and monitoring/reporting participant adjustment and compliance issues while on program. The CBYX Specialist is also tasked with implementing program-focused projects and making recommendations to streamline program processes. The Specialist will work closely with other staff in the Sponsored Programs Department, while reporting to the Outbound Sponsored Programs Manager.
RESPONSIBILITIES (Key functions):
- Oversight and coordination of AFS partner organizations abroad for the CBYX program.
- Ensure that programmatic elements specific to a grant program are well understood and executed.
- Oversee the preparation and completion of approximately 200 interviews throughout the U.S.
- Coordinate with participant support staff to facilitate the communication of participant support issues for both American abroad and Germans in the U.S. to funder and stakeholders.
- Foster and maintain positive relationships cross-departmentally within AFS, with AFS volunteers and field staff, as well as with external partners such as the U.S. Department of State, U.S. embassies abroad and other program implementing organizations.
- Coordinate program-specific logistics as needed, including travel, event and orientation coordination, planning and implementation both interdepartmental and intra-organizational collaboration as needed.
- Work with relevant staff/partners to update online program application, produce and distribute program-specific materials for PR/Marketing and manage social media plan.
- Serve as a resource for program, country and culture-specific information for staff and volunteers.
- Provide periodic reporting as required by funder and as needed for program management and analysis.
- Collaborate with Sponsored Programs staff and consortium partners to develop recruitment and marketing materials and maintain the website.
- Oversee planning, logistics, travel, hiring of seasonal staffing for orientations.
- Other duties as assigned.
- BA/BS degree in Education, International Education, International Relations, Business Communications or a related field
- Superior organizational skills
- IT experience/interest, including familiarity with database utilization, website management
- At least 3-5 years of experience in the field of international youth programs
- At least 3-5 years of project management experience
- Strong communication skills and service-oriented work style
KNOWLEDGE AND SKILLS:
- Proven success implementing and leading complex projects.
- Ability to build and maintain cooperative relationships with stakeholders, including staff, returnees, vendors, funders and international partners.
- Excellent oral and written communication skills
- Experience with organizations and resources in general international education, youth development and technology.
- High level of attention to detail.
- Internet research, website navigation, database utilization and general IT skills for working on annual application background development, publishing website stories
- Experience working in a volunteer-based organization.
- Ability to work independently and with multiple deadlines as well as in a team environment
- Ability to prioritize projects and work closely with multiple staff across departmental lines.
- Demonstrated initiative and critical thinking
- The CBYX Specialist works in AFS-USA’s NY Office. Office hours are 9:00am–5:00pm. Ability to work extra hours on evenings and weekends during peak periods and critical events
- This position requires domestic and international travel
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