USPSC Middle East Region Humanitarian Assistance Advisor to the Military (Multiple Positions)

USAID/ Office of U.S. Foreign Disaster Assistance
  • Location
    Worldwide, D.C.
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    Nov-07-2019
  • Posted
    Nov 16

Position description

Position Title:              Middle East Region Humanitarian Assistance Advisor to the Military (Multiple Positions)

Solicitation Number:   SOL-OFDA-17-000090

Salary Level:               GS-13 Equivalent: $74,584- $96,958

Issuance Date:             November 16, 2017

Closing Date:              Open and continuous through November 7, 2019 with Seven (7) Review Periods closing on:

                                   

December 14, 2017 at 12:00 P.M. Eastern Time

March 8, 2018 at 12:00 P.M. Eastern Time

July 12, 2018 at 12:00 P.M. Eastern Time

November 8, 2018 at 12:00 P.M. Eastern Time

March 7, 2019 at 12:00 P.M. Eastern Time

July 11, 2019 at 12:00 P.M. Eastern Time

November 7, 2019 at 12:00 P.M. Eastern Time                                 

 

Closing Time:              12:00 P.M. Eastern Time

 

Dear Prospective Applicants:

 

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Middle East Region Humanitarian Assistance Advisor to the Military (HAA/M) under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

 

Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials:

 

  1. Complete resume. In order to fully evaluate your application, your resume must include: 

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

NOTE ABOUT THE DATA UNIVERSAL NUMBERING SYSTEM/SYSTEM FOR AWARD MANAGEMENT REQUIREMENTS

 

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration. 

 

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

 

Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume must be emailed to:

 

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

 

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

 

 

Sincerely,                               

 

 

Renee Newton

Contracting Officer

 

 

Solicitation for USPSC Middle East Region Humanitarian Assistance Advisor to the Military (Multiple Positions)

 

1.  SOLICITATION NO.: SOL-OFDA-17-000090

 

2.  ISSUANCE DATE: November 16, 2017

 

3.  CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS:

This solicitation is open and continuous until November 7, 2019. The following are the closing dates for each review period:

 

December 14, 2017 at 12:00 P.M. Eastern Time

March 8, 2018 at 12:00 P.M. Eastern Time

July 12, 2018 at 12:00 P.M. Eastern Time

November 8, 2018 at 12:00 P.M. Eastern Time

March 7, 2019 at 12:00 P.M. Eastern Time

July 11, 2019 at 12:00 P.M. Eastern Time

November 7, 2019 at 12:00 P.M. Eastern Time                 

 

Candidates not selected during a previous review period must reapply in order to be considered for positions available in subsequent review periods. A review period may be cancelled at OFDA’s discretion.

 

4.  POSITION TITLE: Middle East Region Humanitarian Assistance Advisor to the Military

 

5. MARKET VALUE:

GS-13 equivalent ($74,584 - $96,958 - (additional locality pay adjustments may apply depending on assignment location).  Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background.  Salaries over and above the top of the pay range will not be entertained or negotiated.

 

6.  PERIOD OF PERFORMANCE:  Two (2) years, with three (3) one-year options.

 

7.  PLACE OF PERFORMANCE:  Worldwide.

 

There may be an initial training program in Washington, D.C. for up to one year, which will include formal classroom training and on-the-job training; and may include security training.

 

After completion of Washington training, the HAA/M may be assigned to Washington, other locations in the United States, or an overseas office, and will be required to serve through rotational assignments.  At any time, at the discretion of the OFDA Headquarters, the USPSC may be reassigned/relocated to a geographical location where the individual’s services are needed.

 

Applicants for the Middle East Region HAA/M position must be willing to be posted at any location.  The potential posts are listed as follows, but the location of service could be ultimately determined by the location of future unknown operational requirements.  OFDA currently has established relationships with the Department of Defense’s (DoD) Combatant Commands (CCMDs) in Miami, Florida; Honolulu, Hawaii; Tampa, Florida; and Stuttgart, Germany, where there is an OFDA operational need to work with the military independent of future country specific disasters.  OFDA also has HAA/Ms assigned to Washington, D.C., Okinawa, Japan; and Manama, Bahrain.  The OFDA strategic plan also calls for assignment of HAA/Ms in other locations such as Bangkok, Thailand; or San Jose, Costa Rica. Travel for this position will most likely include Washington, D.C., Turkey, Jordan, Iraq, Kuwait, Bahrain, Tampa, Florida, and other locations as needed, to coordinate with MECHR RMT, Syria DART, Iraq DART, Combined Joint Task Force-Operation Inherent Resolve, Special Operations Joint Task Force-Operation Inherent Resolve, United States Central Command, and other entities on the civ-mil aspects of the ongoing humanitarian response in Syria and Iraq.

 

Initial post assignments will be based on each applicant's understanding of OFDA and the humanitarian assistance environment, each applicant's background (i.e., language, regional experience, etc.), and available post vacancies at the time of award.

 

8.  STATEMENT OF WORK

 

POSITION DESCRIPTION

 

BACKGROUND

 

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters.  OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.

 

The Africa (AFD) Response Division and the Asia, Latin America, Europe, and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance.  These divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience.  AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia.

 

The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance.  The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management.  It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT). 

 

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology, human resources management including staff care, and contract and grant administration support to OFDA.  The PS Division supports OFDA's mandate by providing innovative solutions in the areas of Information Technology, staffing, funds control, budgeting, human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award Change Control Group (ACCG), Human Resources Management Team (HRM), Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.  

 

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and Livelihoods Team.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field.  It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; and engages with the UN to advance USG humanitarian policy objectives and promote humanitarian principles within the USG and internationally.   The HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences.  It serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Interagency Training Team, Public-Private Engagement Team, and the United States Mission to the UN (USUN). 

INTRODUCTION

 

Program areas of common interest between USAID and Department of Defense (DoD) include, but are not limited to, humanitarian assistance (disaster response), counter-terrorism, strategic communications, conflict prevention and mitigation, counter-insurgency, post-conflict reconstruction and stabilization, resiliency, and transformational development.  The Directors of OFDA and the Office of Civilian Military Cooperation (CMC), through OFDA’s Military Liaison Team Leader and the CMC Plans Division Chief, prioritize and monitor close collaboration and coordination between their respective offices. At all points, policy and operational guidance is coordinated with broader technical guidance from the relevant USAID bureau, office, and/or team.

 

The HAA/M position was established to more effectively coordinate the activities of the Middle East Crisis Humanitarian Response (MECHR) RMT, the Syria DART, and the Iraq DART with DoD. These activities include military liaison and coordination, deliberate planning, and Chemical, Biological, Radiological, Nuclear or Explosive (CBRNE) disaster planning under Presidential Decision Directive 39/62.  The HAA/Ms will serve as Civil-Military (civ-mil) Affairs Coordinators (CMACs) for the MECHR RMT, the Syria DART, and the Iraq DART.  Technical guidance and training will be provided by the MLT in the OPS Division, the responsible unit for staffing the CMAC position.

 

OBJECTIVE

 

The MECHR RMT, Syria DART, and Iraq DART require the services of HAA/Ms to provide the critical liaison function between USAID and the DoD military establishment in order to represent the humanitarian sector perspective and expertise in situations where coordination between the parties is required.

 

 

9.  CORE FUNCTIONAL AREAS OF RESPONSIBILITY

 

DUTIES AND RESPONSIBILITIES

 

  • Travel regionally (to include Washington, D.C., Turkey, Jordan, Iraq, Kuwait, Bahrain, Tampa, Florida, and other locations as needed) to coordinate with MECHR RMT, Syria DART, Iraq DART, Combined Joint Task Force-Operation Inherent Resolve, Special Operations Joint Task Force-Operation Inherent Resolve, United States Central Command, and other entities on the civ-mil aspects of the ongoing humanitarian response in Syria and Iraq.
  • Advise the RMT Response Manager and Deputy Manager for Operations, and DART Team Leaders on civ-mil issues and recommend courses of action.
  • Liaise with DoD during military operational planning and execution to represent OFDA and the humanitarian community.
  • Coordinate with the humanitarian community to achieve the best use of military assets by reducing redundant or counterproductive military activities.
  • Assist the military in defining and reconciling its role with that of the greater humanitarian relief community.
  • Seek out methods to most effectively utilize DoD strengths.
  • Represent OFDA in appropriate DoD training and planning exercises with subsequent reporting to OFDA divisions on activities, lessons learned, successes, and future activities as a result of OFDA participation.
  • Assist OFDA management in defining a strategy for military coordination which will include guidelines for determining OFDA participation in DoD operations when specific requests are made and where OFDA should request activities and participation.
  • Determine whether OFDA participation in DoD humanitarian activities is necessary and useful.
  • Provide OFDA briefings and training to uniformed military officers.
  • Coordinate with DoD and the Department of State’s Bureau of Political-Military Affairs to provide OFDA staff with briefings on military procedures, assets, roles, capabilities, culture, chain-of-command, and humanitarian-related activities and circulate status reports which summarize DoD activities in which OFDA personnel are involved.
  • Deploy with DoD forces in humanitarian emergencies.
  • Provide reports, debriefs, and evaluations to the MECHR RMT, Syria DART, Iraq DART, and other appropriate OFDA staff of all planning, exercises, and deployments.
  • Assist the RMT and DARTs in providing classified USG information support to OFDA.
  • Liaise with the DoD and other elements of the USG in an effort to help the military coordinate with the humanitarian community.
  • Support deliberate planning within USAID/OFDA and serve as an expert in contingency, operational, and forward planning across all humanitarian sectors with a civ-mil focus. 
  • Provide gap analysis during disaster responses and recommend appropriate missions and tasks for DoD to support the USG response.
  • The USPSC is responsible for planning and carrying out assignments.  The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.
  • As needed, may serve on temporary details within the office not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

 

SUPERVISORY RELATIONSHIP

The USPSC will take direction from and report to the Deputy Manager for Operations on the MECHR RMT or the DART Team Leader on the Syria or Iraq DART or his/her designees. The USPSC positions will formally rest with the MECHR RMT, Syria DART, and Iraq DART. Technical guidance and training will be provided by the MLT in the OPS Division, the responsible unit for staffing CMAC positions.

 

SUPERVISORY CONTROLS

Supervisor sets overall objectives and resource available; the USPSC consults with supervisor to develop deadlines, projects and work to be done.  The USPSC is responsible for planning and carrying out assignments.  The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.

                       

10.  PHYSICAL DEMANDS

 

The work is generally sedentary and does not pose undue physical demands.  During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

 

11.  WORK ENVIRONMENT

 

Work is primarily performed in an office setting.  During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

 

12.  START DATE:  Immediately, once necessary clearances are obtained.

 

13.  POINT OF CONTACT:  See Cover Letter.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position.  Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

 

Bachelor's degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, political science, or a related field), and seven (7) years of relevant work experience.  Two (2) years of this experience must be field (domestic or overseas) experience in training; humanitarian needs assessment/program operations, analysis, or planning; or professional experience planning for or responding to a Chemical, Biological, Radiological, Nuclear or Explosive (CBRNE) event.

           

OR

 

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, political science, or a related field), and five (5)  years of relevant work experience.  Two (2) years of this experience must be field (domestic or overseas) experience in training; humanitarian needs assessment/program operations, analysis, or planning; or professional experience planning for or responding to a Chemical, Biological, Radiological, Nuclear or Explosive (CBRNE) event.

 

SELECTION FACTORS

(Determines basic eligibility for the position.  Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

  • Applicant is a U.S. Citizen.
  • Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
  • USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
  • Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID. 
  • Ability to obtain a Department of State medical clearance.
  • Must not appear as an excluded party in the System for Award Management (SAM.gov).
  • Satisfactory verification of academic credentials.

 

APPLICANT RATING SYSTEM

The applicant rating system factors are used to determine the competitive ranking of qualified applicants in comparison to other applicants. Applicants must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

 

 

 

Communication/Liaison Experience (10 points)

  • Experience communicating humanitarian concepts to Department of Defense (DoD) officials and other stakeholders.
  • Demonstrated ability to prepare written reports and conduct oral presentations.

 

Knowledge of Humanitarian Assistance (10 points)

  • Knowledge of complex emergencies or natural disasters at the D.C., Combatant Command, and Field levels.
  • Knowledge of or experience with CBRNE incidents.
  • Experience in strategy development including risk assessment, gap analysis, and needs assessment.

 

Planning & Training Skills (10 points)

  • Experience managing the entire training cycle including content design, implementation, and evaluation.
  • Experience conducting strategic planning, operational planning, and using the military planning process.  

 

Interview: (20 Points)

Applicants who remain competitive after being evaluated in the Applicant rating system will be invited to interview. Interviews will be conducted by telephone and will consist of the Technical Evaluation Committee asking a standard set of interview questions. Those applicants that are determined to be competitively ranked after the interview phase will be invited to give an oral presentation to the Technical Evaluation Committee.

 

Presentation: (30 Points)

All competitively ranked applicants will be provided with the same content to use during their presentation. Oral presentations will be conducted in-person, at our offices in Washington, D.C. Applicants who are eligible for the oral presentation, but are unable to travel to Washington will be given an adobe audio/visual link in order to deliver their presentation virtually.

 

Satisfactory Professional Reference Checks (20 points)

 

Total Possible Points: 100

Application instructions

APPLYING:

 

Applications must be received by the closing date and time at the address specified in the cover letter.

 

Qualified individuals are required to submit:

 

  1. Complete resume. In order to fully evaluate your application, your resume must include:

 

(a)  Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b)  Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d)  Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e)  U.S. Citizenship.

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

Additional documents submitted will not be accepted.

 

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

 

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

 

DOCUMENT SUBMITTALS

 

Via email: [email protected]

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