USPSC Interagency Training Specialist (Multiple Positions)

USAID/ Office of U.S. Foreign Disaster Assistance
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    Jan-05-2018
  • Posted
    Dec 06

Position description

Position Title:              Interagency Training Specialist (Multiple Positions)

Solicitation Number:   720FDA18B00003

Salary Level:               GS-13 Equivalent: $94,796-$123,234

Issuance Date:             November 16, 2017

Closing Date:              January 5, 2018 (Deadline Extended)

Closing Time:              12:00 P.M. Eastern Time

 

Dear Prospective Applicants:

 

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Training Specialist under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

 

Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials:

 

  1. Complete resume. In order to fully evaluate your application, your resume must include: 

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

 

  1. USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

NOTE ABOUT THE DATA UNIVERSAL NUMBERING SYSTEM/SYSTEM FOR AWARD MANAGEMENT REQUIREMENTS

 

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration. 

 

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

 

Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

 

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

 

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

 

 

Sincerely,

                                                           

 

Renee Newton

Contracting Officer

 

 

Solicitation for USPSC Interagency Training Specialist (Multiple Positions)

 

1.  SOLICITATION NO.: 720FDA18B00003

 

2.  ISSUANCE DATE: November 16, 2017

 

3.  CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: January 5, 2018 12:00 P.M. Eastern Time

 

4.  POSITION TITLE: Interagency Training Specialist

 

5. MARKET VALUE:

GS-13 equivalent ($94,796 - $123,234 includes locality pay).  Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background.  Salaries over and above the top of the pay range will not be entertained or negotiated. 

 

6.  PERIOD OF PERFORMANCE:  Two (2) years, with three (3) one-year options

 

7.  PLACE OF PERFORMANCE:  Washington, D.C.

    

8.  STATEMENT OF WORK

 

POSITION DESCRIPTION

 

BACKGROUND

 

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters.  OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.

 

The Africa (AFD) Response Division and the Asia, Latin America, Europe, and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance.  These divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience.  AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia.

 

The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance.  The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management.  It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT). 

 

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology, human resources management including staff care, and contract and grant administration support to OFDA.  The PS Division supports OFDA's mandate by providing innovative solutions in the areas of Information Technology, staffing, funds control, budgeting, human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award Change Control Group (ACCG), Human Resources Management Team (HRM), Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.  

 

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and Livelihoods Team.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field.  It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; and engages with the UN to advance USG humanitarian policy objectives and promote humanitarian principles within the USG and internationally.   The HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences.  It serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Interagency Training Team, Public-Private Engagement Team, and the United States Mission to the UN (USUN). 

INTRODUCTION

 

The HPGE Division serves as the principal focal point for humanitarian policy development, engagement, and institutional relationships with international organizations and other donor governments.  As one of the core teams in the HPGE Division, the Interagency Training Team focuses on trainings for different parts of the USG Interagency, specifically related to OFDA’s role in humanitarian assistance and disaster response. The Interagency Training Team is responsible for developing and maintaining humanitarian assistance specific courses, as well as tailoring them for different audiences across the interagency.

The Training Specialist position serves as an integral part of the Interagency Training Team. The position assists in full in-house curriculum development and course design and evaluation; contributes to the strategic direction on training issues for external audiences; and prepares key briefings to management to support training requirements.

 

OBJECTIVE

 

OFDA requires the services of multiple Training Specialists in order to meet its objectives of training, education, and coordination within the USG.

 

9.  CORE FUNCTIONAL AREAS OF RESPONSIBILITY

 

 

DUTIES AND RESPONSIBILITIES

 

The Training Specialist is an integral part of the humanitarian training team, which coordinates closely with other parts of HPGE and OFDA, develops curriculum for humanitarian training courses, and facilitates training for other USAID Bureaus and federal agencies on international humanitarian architecture, USG humanitarian assistance, and disaster response.  Detailed knowledge of humanitarian issues, training development, facilitation experience, and working in an international setting is required.

She/he will provide dedicated support to the Training Manager and Deputy Training Manager on course management services including needs assessments, development, design, implementation, and evaluation. The work requires applying a rigorous analytical and detail-oriented approach to the full scope of the training process.

The role requires interaction with other offices, demanding strong diplomatic, facilitation, and communication skills to accurately represent U.S. positions in a complex multilateral setting. Contacts will be within the USG, training counterparts in UN and other agencies, experts, and representatives of NGOs.  Contacts occur in a wide variety of planned and unplanned, formal and informal settings, including open meetings, and conferences.

The position requires extensive experience with and a thorough understanding of the international humanitarian assistance environment, operations, related policies, regulations, and inter-relationships between the USG, donor, and other international organizations. The position requires the ability to translate broad training and field experience into specialized training courses.

The Training Specialist’s duties and responsibilities will include the following:

  • Support HPGE’s strategy for internal and external education and training courses on humanitarian assistance, international humanitarian architecture, and disaster response issues.
  • Work effectively as a team member with the Training Team, other members of the HPGE Division, and broader office.
  • Maintain strong understanding of the USG interagency, humanitarian policy issues, OFDA’s coordination responsibilities, and response operations that contribute to OFDA’s training strategy for external partners.
  • As part of the training team, assist in the development of more detailed strategic plans for external training for the intra- and inter-agency.
  • Analyze training needs and requirements to develop new training programs or modify and improve existing programs.
  • Assist in planning, developing, and providing training using knowledge of the effectiveness of methods such as classroom training, demonstrations, online platforms, meetings, conferences, and workshops.
  • Support course design from inception to final product of external training courses, specifically applying the principles of adult learning design for both synchronous and asynchronous (e.g. on line courses) learning.
  • Develop and organize effective training manuals, multimedia visual aids, and other educational materials using a variety of media.
  • Evaluate instructor performance and the effectiveness of training programs and provide recommendations for improvement.
  • Support development of course evaluation procedures and conduct follow-up review of all completed training to evaluate and measure results.
  • Coordinate, support, and ensure availability of facilitators, panelists, and guest instructors.
  • Provide support on the registration process and all administrative and logistics requirements to hold a training course.
  • Support appropriate scheduling and coordination of training, including logistical support.
  • Help coordinate and schedule training support required from other Division members, including with OFDA’s Information Technology (IT) team to ensure that all technical elements of the training (e.g. slides, video, VTC, etc.) are set up for delivery during the training.
  • Build solid cross-functional relationships and maintain internal and external OFDA relationships.
  • Draft and implement plans and timelines of major activities that must take place to host the various humanitarian training courses, e.g. registration, printing materials, IT support, etc.  
  • Sign-up for and serve as needed multiple times throughout the year on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters.  The duties on RMTs will be varied.
  • Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.
  • As needed, but very rarely, serve on DARTs which may require immediate (within 24 hours) deployment overseas.
  • As needed, may serve on temporary details within the office not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

 

SUPERVISORY RELATIONSHIP:

The Training Specialist will report to the Training Manager and receive overall guidance from the HPGE Training Team and Division Director of the HPGE Division, or his/her designee.

 

SUPERVISORY CONTROLS:

Supervisor sets overall objectives and resource available; the USPSC consults with supervisor to develop deadlines, projects and work to be done.  The USPSC is responsible for planning and carrying out assignments.  The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.

 

10.  PHYSICAL DEMANDS

 

The work is generally sedentary and does not pose undue physical demands.  During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

 

11.  WORK ENVIRONMENT

 

Work is primarily performed in an office setting.  During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

 

12.  START DATE:  Immediately, once necessary clearances are obtained.

 

13.  POINT OF CONTACT:  See Cover Letter.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position.  Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

 

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, training, disaster management, public policy or a related field) plus a minimum of seven (7) years of progressively responsible professional experience working on training and curriculum development and on emergency relief and humanitarian assistance issues. Experience developing training programs for adult learners and executives in an international setting is required. Experience working for the USG or with an international organization is preferred.

 

OR

 

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, training, disaster management, public policy or a related field) plus a minimum of five (5) years of progressively responsible professional experience working on training and curriculum development and on emergency relief and humanitarian assistance issues. Experience developing training programs for adult learners and executives in an international setting is required. Experience working for the USG or with an international organization is preferred.

 

SELECTION FACTORS

(Determines basic eligibility for the position.  Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

  • Applicant is a U.S. Citizen.
  • Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
  • USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
  • Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
  • Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID. 
  • Must not appear as an excluded party in the System for Award Management (SAM.gov).
  • Satisfactory verification of academic credentials.

 

 

QUALITY RANKING FACTORS (QRFs)

(Used to determine the competitive ranking of qualified applicants in comparison to other applicants.  The factors are listed in priority order from highest to least.)

 

QRF #1           Demonstrate your ability to develop, administer, and refine an adult training and education program, along with all                                            associated training materials;

 

QRF #2           Demonstrate your knowledge of and/or experience within the international and USG humanitarian response architecture                                  and policy;

 

QRF #3           Demonstrate your written communication and oral presentation skills;

 

QRF #4           Demonstrate your experience in developing multi-media presentations and training modules; and

 

QRF #5           Demonstrate your ability to develop and manage multiple projects simultaneously, attention to detail, and strong work ethic.

 

BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses.  Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

 

Applicants are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor.  Be sure to include your name and the announcement number at the top of each additional page.  Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.

 

The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an applicant. OFDA reserves the right to select additional candidates if vacancies become available during future phase of the selection process.

 

The Applicant Rating System is as Follows:

QRFs have been assigned the following points:

QRF #1 – 10 points

QRF #2 – 10 points

QRF #3 – 8 points

QRF #4 – 6 points

QRF #5 – 6 points

Interview Performance Round 1 – 10 points

Interview Performance Round 2 – 30 points

Satisfactory Professional Reference Checks – 20 points

 

Total Possible Points: 100

Application instructions

APPLYING:

 

Applications must be received by the closing date and time at the address specified in the cover letter.

 

Qualified individuals are required to submit:

 

  1. Complete resume. In order to fully evaluate your application, your resume must include:

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. Supplemental document specifically addressing the QRFs shown in the solicitation.

 

  1. USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

 

Additional documents submitted will not be accepted.

 

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

 

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

 

DOCUMENT SUBMITTALS

 

Via email: [email protected]

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