• The duration of need for this temporary job opening is through 31 December 2018, with possibility of extension. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
• This vacancy is subject to availability of post and extension of mandate. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment. Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.
• The incumbent will be required to perform his/her duties on a 12-hour shift system, including weekends and holidays.
• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
• The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
• Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
• For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.
• Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
Org. Setting and Reporting
This position is assigned to the UN Operations and Crisis Centre (UNOCC), in the Executive Office of the Secretary-General. Under the supervision of the UNOCC Head of the Watch Room, the Associate Reporting Officer is responsible for providing communications services to UN senior managers; assisting with the preparation and dissemination of operational reports to UN senior managers, and providing support to crisis response activities. The Associate Reporting Officer performs his/her duties on a 12-hour shift system, including weekends, holidays and early morning and evening starts.
Under the supervision of the UNOCC Head of the Watch Room, the Associate Reporting Officer will be responsible for the following duties:
1. Situational awareness:
• Remaining abreast of UN operational issues, in particular in the assigned regions
• Reviewing daily and ad hoc operational reporting from departments across the UN system
• Monitoring open source/media coverage with a view to reporting on priority matters relating to global events
• Verifying and deconflicting information with originators at HQ and in the field
• Identifying and prioritising issues for inclusion in regular system-wide operational reporting
• Summarising information and developing supporting graphics to produce twice daily operational reports
• Producing ad hoc special incident reports (Alerts)
• Engaging with GIS officers to ensure the inclusion of relevant graphics in operational reports
• Assisting with the maintenance of distribution lists
• Responding to UN leadership requests for information
• Preparing regular UN leadership briefs
• Providing verbal briefings to UN leaders, as required
• Engaging in UNOCC situational analysis activity, as required
2. Executive communications:
• Providing a 24/7 telephone connection service to UN senior leaders (at UNHQ and in the field), to other UN personnel, world leaders and key actors
• Managing client relationships by ensuring ongoing direct or mediated contact support, depending upon circumstances and client demands
• Ensuring that VIP travel details and contact information is anticipated and applied in a timely manner
• Capturing and updating relevant contacts data in the integrated contacts database
3. Crisis response:
• Carrying out tasks in support of crisis response activity, as required
• Ensuring that comprehensive and accurate information is available for UNOCC use in times of crisis.
-Ability to work under time pressure, in a high-tempo environment
-Consistently demonstrates professionalism, diplomacy and patience in interactions with senior managers
-Broad knowledge of UN operational issues
-Exercises sound judgment in identifying priority issues from information received
-Ability to synthesize information and draft clearly, succinctly and quickly
-Ability to communicate effectively verbally, especially by phone, on UN operational issues to senior personnel
-Highly developed interpersonal skills, s/he must be able to establish and maintain effective working relationships, both as a team member and with those working in different offices -Demonstrates flexibility, adaptability and willingness to support crisis activities as required
-Identifies the need for follow up actions on information received and ensures they are taken expeditiously
-Shows pride in work and in achievements
-Demonstrates professional competence and mastery of subject matter
-Is conscientious and efficient in meeting commitments, observing deadlines and achieving results
-Is motivated by professional rather than personal concerns
-Shows persistence when faced with difficult problems or challenges
-Remains calm in stressful situations
-Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client
Advanced university degree (Master’s degree or equivalent) in Risk Management, Public Security, Political Science, International Relations, Public Administration, Law Enforcement, or other related area. A first-level university degree in any of these fields, in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum two years of progressively responsible experience undertaking operational and analytical work in the field of international affairs, international security, humanitarian affairs, development or communications. Experience in the use of MS Word, Excel, PowerPoint, the Internet and electronic media applications is required. Experience in a field mission or at UN Headquarters is desirable.
No experience is required for candidates who have passed the Young Professionals Programme Examination/United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English (both oral and written) is required. Knowledge of French is desirable.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
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