USPSC Monitoring and Evaluation Specialist (Multiple Positions)

USAID/ Office of U.S. Foreign Disaster Assistance
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    Dec-18-2017
  • Posted
    Nov 28

Position description

Position Title:              Monitoring and Evaluation Specialist (Multiple Positions)

Solicitation Number:   72OFDA18B00010

Salary Level:               GS-13 Equivalent: $94,796 - $123,234

Issuance Date:             November 27, 2017

Closing Date:              December 18, 2017

Closing Time:              12:00 P.M. Eastern Time

 

Dear Prospective Applicants:

 

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Monitoring and Evaluation Specialist (M&E) under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

 

Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials:

 

  1. Complete resume. In order to fully evaluate your application, your resume must include: 

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

 

  1. USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

NOTE ABOUT THE DATA UNIVERSAL NUMBERING SYSTEM/SYSTEM FOR AWARD MANAGEMENT REQUIREMENTS

 

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration. 

 

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

 

Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

 

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

 

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

 

 

Sincerely,

                                                           

 

 

Renee Newton

Contracting Officer

 

 

Solicitation for USPSC Monitoring and Evaluation Specialist

 

1. SOLICITATION NO.: 72OFDA18B00010

 

2.  ISSUANCE DATE: November 27, 2017

 

3.  CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: December 18, 2017, 12:00 P.M. Eastern Time

 

4.  POSITION TITLE: Monitoring and Evaluation Specialist

 

5. MARKET VALUE:

GS-13 equivalent ($94,796- $123,234 - includes locality pay).  Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background.  Salaries over and above the top of the pay range will not be entertained or negotiated.  Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

 

6.  PERIOD OF PERFORMANCE:  Two (2) years, with three (3) one-year options

 

7.  PLACE OF PERFORMANCE:  Washington, D.C.

    

8.  STATEMENT OF WORK

 

POSITION DESCRIPTION

 

BACKGROUND

 

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters.  OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.

 

The Africa (AFD) Response Division and the Asia, Latin America, Europe, and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance.  These divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience.  AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia.

 

The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance.  The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management.  It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT). 

 

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology, human resources management including staff care, and contract and grant administration support to OFDA.  The PS Division supports OFDA's mandate by providing innovative solutions in the areas of Information Technology, staffing, funds control, budgeting, human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award Change Control Group (ACCG), Human Resources Management Team (HRM), Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.  

 

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and Livelihoods Team.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field.  It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; and engages with the UN to advance USG humanitarian policy objectives and promote humanitarian principles within the USG and internationally.   The HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences.  It serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Interagency Training Team, Public-Private Engagement Team, and the United States Mission to the UN (USUN). 

INTRODUCTION

As part of OFDA’s PSPM Division, the Monitoring and Evaluation (M&E) Team supports office-wide efforts to conduct quality program monitoring of OFDA-funded humanitarian assistance projects and serves as the primary team coordinating performance and impact evaluations of OFDA-funded assistance. The team aims to improve program learning and accountability by increasing the use of evidence derived from rigorous monitoring and evaluation in program strategy decisions. The team works toward this goal by designing and managing a range of monitoring, evaluation, and learning projects across OFDA’s portfolio. The M&E Team comprises an M&E Coordinator, M&E Advisors, and Support Relief Group staff. 

 

The M&E Specialist will be a full-time permanent staff member dedicated to M&E based in Washington, D.C. The M&E Specialist will be responsible for four main areas of work. First, the Specialist will provide M&E technical assistance to teams throughout OFDA to develop and manage appropriate and useful M&E practices tailored to each portfolio’s context and M&E needs. Second, the Specialist will facilitate the design, procurement, and implementation of a variety of external performance and impact evaluations, third party monitoring projects, and M&E capacity building projects across OFDA’s worldwide portfolio. Third, the Specialist will manage grants and contracts within the M&E portfolio, as assigned. Fourth, the Specialist will support OFDA reporting requirements on an as-needed basis.

 

The M&E team seeks highly qualified professionals with significant experience implementing humanitarian, transition, or development programs in the field. The team seeks individuals with substantial professional M&E experience who have been part of teams responding to humanitarian crises in the field. The ideal candidates will be highly effective team members; will be motivated, organized, and diplomatic; and will be able to manage stress well. The M&E team seeks candidates who are motivated to support OFDA’s mission and who are committed to enhancing OFDA’s use of high quality monitoring and evaluation in its responses to humanitarian crises around the globe.

                             

OBJECTIVE

OFDA requires the services of M&E Specialists to enhance its capability to design and manage high quality monitoring and evaluation activities that support OFDA’s use of evidence in program strategy, design and implementation.

 

 

9.  CORE FUNCTIONAL AREAS OF RESPONSIBILITY

 

DUTIES AND RESPONSIBILITIES

 

This position will require travel of up to 30 percent of the time.  

 

M&E Technical Assistance:

  • Work with regional teams to develop and implement appropriate and useful M&E practices tailored to their regional context and M&E needs.
  • Provide M&E technical advice for country portfolios, regional portfolios, global initiatives, or for specific awards.
  • Advise regional teams and OFDA partners on appropriate and useful strategies and activities to monitor and evaluate emergency response, early recovery, and disaster risk reduction programming.
  • Review and encourage inclusion of M&E in response strategies, project designs and implementation plans, and other OFDA documents.
  • Respond to queries from OFDA staff, other USAID offices, and partners on M&E.
  • Provide feedback on M&E plans as a component of proposals submitted by partners.
  • Assist in the design and facilitation of M&E training sessions for OFDA staff and partners.
  • Assist in the design, clearance, introduction, and implementation of OFDA M&E policy guidance.
  • Review and edit a wide variety of M&E products, including evaluation reports, scopes of work, training materials, and memos.

 

Project Design: External Evaluations and Monitoring Projects

  • Facilitate the design, procurement, and implementation of a variety of external performance and impact evaluations, third party monitoring projects, and M&E capacity building projects across OFDA’s worldwide portfolio.
  • Liaise with regional teams to identify priority M&E projects for their respective regions.
  • Lead inclusive, efficient, and effective design processes for external evaluations, third party monitoring processes, and M&E capacity building projects.
  • Liaise with USAID’s Office of Acquisition and Assistance to ensure planned procurements proceed on schedule.
  • Actively participate in procurement processes for M&E projects.
  • Serve as the focal point between OFDA teams and contractors implementing OFDA M&E projects.
  • Review and provide expert feedback on M&E contract deliverables.
  • Assist regional teams in using results from M&E projects to inform program strategy and decision making.
  • Serve as the team lead or evaluation specialist on internal performance evaluations; design methods and logistics, conduct interviews, train enumerators, analyze data, generate reports, and present results to regional teams.
  • Conduct secondary research relevant to evaluation designs.
  • Coordinate logistics and administration of OFDA internal evaluations.
  • Conduct qualitative data collection and analysis as part of an evaluation team.

 

Portfolio Management:

  • Independently manage all aspects of award management throughout the award cycle.
  • Serve as the Contracting Officer’s Representative, as assigned, for M&E awards and contracts.
  • Participate actively in the development of M&E policies, information products, and strategy documents.
  • Participate in budgeting and planning processes for M&E actions.

 

Reporting:

  • Provide guidance to staff members that manage all aspects of performance reporting, including reporting on OFDA indicators and performance to OFDA Senior Management Team, DCHA, USAID, Department of State, and Congress. 
  • When needed, coordinate OFDA responses related to performance reporting, indicator tracking, and achievements.
  • Assist, on an as-needed basis, with the development of a systematized approach to reporting OFDA information, including development of Performance Indicator Reference Sheets (PIRS) and utilization of OFDA’s reporting database and software.

 

General Duties:

  • Deploy, on short notice, to serve on Disaster Assistance Response Teams (DARTs) or serve on the Washington-based Response Management Teams (RMTs), as required, with increasing levels of responsibility to include serving independently as a planning coordinator, program officer, or field officer on a DART or as a planning coordinator on an RMT.
  • Backstop other M&E staff as needed.
  • Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months.
  • As needed, may serve on temporary details within the office not to exceed six (6) months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

 

SUPERVISORY RELATIONSHIP:

The M&E Specialist will take direction from and report to the Team Leader for the Cross Cutting Sectors Team or his/her designee.

 

SUPERVISORY CONTROLS:

Supervisor sets overall objectives and resource available.  The U.S. Personal Services Contractor (USPSC) consults with supervisor to develop deadlines, projects and work to be done.  The USPSC is responsible for planning and carrying out assignments.  The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.

                                                                                                                                                    

10.  PHYSICAL DEMANDS

 

The work is generally sedentary and does not pose undue physical demands.  During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

 

11.  WORK ENVIRONMENT

 

Work is primarily performed in an office setting.  During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

 

12.  START DATE:  Immediately, once necessary clearances are obtained.

 

13.  POINT OF CONTACT:  See Cover Letter.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position.  Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

 

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, monitoring and evaluation, social science, international relations, political science, and disaster management) and minimum of seven (7) years of relevant work experience with the USG, NGOs, IOs, UN Agencies, or firms. Such experience must have a humanitarian, development, or transition focus. Experience in the field on a humanitarian response is highly desirable. 

 

Experience must include at least one (1) year of professional field experience on humanitarian, development, or transition programs. Professional experience should also include working on M&E as an internal M&E manager, working as part of an external monitoring team, working as part of an external evaluation team, or other experience directly relevant to M&E. Experience developing or implementing a range of field research methods in a variety of contexts is desirable. Experience designing evaluations is desirable.

 

Experience working effectively on teams is highly desirable. Experience working with program teams in developing M&E strategies and approaches that fit unique contexts is desirable.

 

OR

 

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, monitoring and evaluation, social science, international relations, political science, and disaster management) and minimum of five (5) years of relevant work experience with the USG, NGOs, IOs, UN Agencies, or firms. Such experience must have a humanitarian, development, or transition focus. Experience in the field on a humanitarian response is highly desirable. 

 

Experience must include at least one (1) year of professional field experience on humanitarian, development, or transition programs. Professional experience should also include working on M&E as an internal M&E manager, working as part of an external monitoring team, working as part of an external evaluation team, or other experience directly relevant to M&E. Experience developing or implementing a range of field research methods in a variety of contexts is desirable. Experience designing evaluations is desirable.

 

Experience working effectively on teams is highly desirable. Experience working with program teams in developing M&E strategies and approaches that fit unique contexts is desirable.

 

SELECTION FACTORS

(Determines basic eligibility for the position.  Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

  • Applicant is a U.S. Citizen.
  • Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
  • USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
  • Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
  • Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID. 
  • Must not appear as an excluded party in the System for Award Management (SAM.gov).
  • Satisfactory verification of academic credentials.

 

QUALITY RANKING FACTORS (QRFs)

(Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors below are of equal value.

 

QRF #1           In 750 words or less, please describe your experience in monitoring and evaluating humanitarian programs. Explain how your background in this field would make you an asset to OFDA’s M&E team.

 

QRF #2           In 750 words or less, please prepare a short memo for senior decision-makers at OFDA describing how integrating M&E  into OFDA’s work supports OFDA’s mandate of saving lives, alleviating human suffering, and reducing the social and economic impacts of disasters. The memo should answer the question, “Why should OFDA spend money and time on M&E?”

 

QRF #3           In 750 words or less, please explain how specifically the monitoring and evaluation of humanitarian programming differs from that of development programming.

 

BASIS OF RATING:

Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) responses.  Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

 

Applicants are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor.  Be sure to include your name and the announcement number at the top of each additional page.  Failure to address the selection and/or Quality Ranking Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.

 

The Applicant Rating System is as Follows:

QRFs have been assigned the following points:

QRF #1 – 10 points

QRF #2 – 10 points

QRF #3 – 10 points

 

Interview Performance Round 1 – 10 points

Interview Performance Round 2 – 45 points

 

Satisfactory Professional Reference Checks –15 points

 

Total Possible Points: 100

Application instructions

APPLYING:

 

Applications must be received by the closing date and time at the address specified in the cover letter.

 

Qualified individuals are required to submit:

 

  1. Complete resume. In order to fully evaluate your application, your resume must include:

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. Supplemental document specifically addressing the QRFs shown in the solicitation.

 

  1. USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

 

Additional documents submitted will not be accepted.

 

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

 

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

 

DOCUMENT SUBMITTALS

 

Via email: [email protected]

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