Project Assistant

International Organization for Migration (IOM)
  • Location
    Brussels, Belgium
  • Sector
    Non Profit
  • Experience
    Early Career
  • Apply by
  • Posted
    Dec 01

Position description

Vacancy Notice 2017- 31


Under the overall supervision of the Chief of Mission of IOM Country Office for Belgium and Luxembourg and the direct supervision of the Project Coordinator, the incumbent will provide technical and administrative support to:

  • the assisted voluntary return and reintegration project from the Grand Duchy of Luxembourg;
  • the resettlement supported services provided by IOM to the Government of Luxembourg;
  • the family assessment project;
  • the foster care family project.

Core Functions/Responsibilities:

Within the AVRR Luxembourg project:

  • Assist in providing general counselling to potential candidates in Luxembourg on existing voluntary return projects and, when applicable, on available reintegration opportunities in the countries of origin of the candidates;
  • Assist IOM migrants with the check in at the airport of Luxembourg, at the border control, customs and security check and guide them to the boarding gate;
  • Pay reinstallation grants in the framework of the programme possibilities to migrants whenever necessary and as instructed;
  • Prepare and encode candidates’ files in the appropriate database;
  • Assist in providing information to IOM partners network in Luxembourg to promote the voluntary return;
  • Informing relevant services at IOM Headquarters and other IOM Missions on departures;
  • Assist in compiling invoices for payment by the Administration & Finance Service ;
  • Assist in coordinating the re-integration assistance with IOM Missions in countries of origin;
  • Contribute to the development of promotional/information materials on the return and reintegration activities to be disseminated amongst partners and potential beneficiaries;
  • Assist in delivering information sessions to stakeholders likely to be in touch with potential AVRR candidates, including but not limited to, social services, reception centers, hospitals and governmental counterparts.
  • Provide overall assistance with research, reporting, liaison with counterparts and operational and administrative support to the Resettlement/ Relocation Project, the Fostering Across Borders (FAB) project and the Family Assessment Project.
  • Perform any other duties that may be assigned



  • University degree in Political or Social Science, International Relations or a related field from an accredited academic institution with one year of relevant professional experience;


  • Completed High School degree with three years of relevant professional experience.


  • A first professional experience on migration programs including administration, project implementation, planning, coordination and reporting;
  • Confirmed interest in refugee and migration related issues;
  • Good IT skills in relation to database management and Ms Office Package;
  • Good analytical skills for financial data, strong sense of details and accuracy;
  • Ability to draft clearly and concisely in English and French;
  • Excellent communication skills in English and French;
  • Experience in working in an international environment is an asset.


  • Fluency in English and French is required. Knowledge of Arabic is an asset.

Required Competencies


  • Takes responsibility and manages constructive criticism;
  • Establishes and maintains effective working relationships with clients and stakeholders;
  • Promotes continuous learning and contributes to colleagues’ learning;
  • Writes and communicates clearly and effectively, adapting wording and style to the intended audience;
  • Actively seeks new ways of improving programmes or services and proactively develops new ways to resolve problems;
  • Plans work, anticipates risks, and sets goals within area of responsibility;
  • Works effectively with people from different cultures by adapting to relevant cultural contexts;
  • Contributes to, and follows team objectives;
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;
  • Displays awareness of relevant technological solutions;
  • Works with internal and external stakeholders to meet resource needs of IOM.

Application instructions

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