USPSC Logistics Unit Lead

USAID/ Office of U.S. Foreign Disaster Assistance
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    Dec-20-2017
  • Posted
    Dec 05

Position description

Position Title:              Logistics Unit Lead

Solicitation Number:   720FDA18B00002

Salary Level:               GS-13 Equivalent: $94,796- $123,234

Issuance Date:             November 22, 2017                                  

Closing Date:              December 20, 2017 (Deadline Extended)

Closing Time:              12:00 P.M. Eastern Time

 

Dear Prospective Applicants:

 

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Logistics Unit Leader under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

 

Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials:

 

  1. Complete resume. In order to fully evaluate your application, your resume must include: 

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

 

  1. USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

NOTE ABOUT THE DATA UNIVERSAL NUMBERING SYSTEM/SYSTEM FOR AWARD MANAGEMENT REQUIREMENTS

 

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration. 

 

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

 

Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

 

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

 

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

 

 

                                                            Sincerely,

                                                           

 

 

Renee Newton

Contracting Officer

 

 

Solicitation for USPSC Logistics Unit Lead

 

1.  SOLICITATION NO.: 720FD18B00002

 

2.  ISSUANCE DATE: November 22, 2017

 

3.  CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: December 20, 2017 12:00 P.M. Eastern Time

 

4.  POSITION TITLE: Logistics Unit Lead

 

5. MARKET VALUE:

GS-13 equivalent ($94,796- $123,234- includes locality pay).  Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background.  Salaries over and above the top of the pay range will not be entertained or negotiated.  Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

 

6.  PERIOD OF PERFORMANCE:  Two (2) years, with three (3) one-year options

 

7.  PLACE OF PERFORMANCE:  Washington, D.C.

    

8.  STATEMENT OF WORK

 

POSITION DESCRIPTION

 

BACKGROUND

 

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters.  OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.

 

The Africa (AFD) Response Division and the Asia, Latin America, Europe, and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance.  These divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience.  AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia.

 

The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance.  The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management.  It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT). 

 

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology, human resources management including staff care, and contract and grant administration support to OFDA.  The PS Division supports OFDA's mandate by providing innovative solutions in the areas of Information Technology, staffing, funds control, budgeting, human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award Change Control Group (ACCG), Human Resources Management Team (HRM), Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.  

 

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and Livelihoods Team.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field.  It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; and engages with the UN to advance USG humanitarian policy objectives and promote humanitarian principles within the USG and internationally.   The HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences.  It serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Interagency Training Team, Public-Private Engagement Team, and the United States Mission to the UN (USUN). 

OPS DIVISION VALUES

 

OPS team members ensure that the following division values are incorporated into all aspects of work:

 

1.  Spiritus Operandi/Espirit De Ops

  • Demonstrating trust and openness among staff by assuming the best regarding our colleagues’ intentions and efforts.
  • Acting with eagerness and willingness to support one another and work together on tasks.
  • Maintaining top-down and bottom-up transparency while promoting a strong work ethic as paramount.
  • Demonstrating that optimism, humor, and perspective are powerful components of success, even in crisis-driven work.

2.  Positive Interactions

  • Owning how the OPS Division is perceived by others to ensure people maintain a positive impression of the division by treating everyone, regardless of seniority or organizational affiliation, in a professional, courteous, and respectful manner.
  • Building a reputation that when OPS is on an issue, it’s going to get addressed.
  • Doing our jobs consistently, competently, and effectively, with a focus on results.
  • Paying attention and listening mindfully to others, with the intent to really understand how they view a situation and what issue they are trying to address.
  • Exhibiting partnership and enthusiasm in helping others solve problems; including delivering hard messages with a smile.

3.  Competency

  • Adopting flexible and creative solutions to provide partners and beneficiaries with quality, effective, consistent, and timely results.
  • Maintaining proficiency and leadership in our areas of expertise, through engagement, training, field deployments, and exposure to other communities of thought.
  • Holding a long-term strategic perspective in the face of current crises.
  • Maintaining a global and functional focus for the office.

 4.  Resourcefulness

  • Using innovating contracting, engagement, administrative, and programmatic approaches to meeting emerging requirements, while being flexible to changing needs.
  • Reaching out within the office, agency, interagency, and community beyond to seek innovative and creative solutions.
  • Proactively seeking and embracing positive change in order to provide and better service to our customers and stakeholders.
  • Viewing challenges as opportunities and focusing on finding a solution rather than just highlighting complications or issues.

5.  Staff Depth and Sustainability

  • Cultivating a breadth of experience and expertise by hiring individuals from diverse professional, cultural, and experiential backgrounds.
  • Proactively developing relationships with other industries and communities in order to learn and innovate.
  • Encouraging staff to service in a variety of roles, through staff rotations, shadowing, mentoring, and OPS liaison positions.
  • Continuing to support and staff responses through a variety of hiring mechanisms and resources.
  • Achieving response readiness while prioritizing personal life for both self and team members.
  • Bolstering staff wellness by incorporating flexible work schedules, leading to increased staff dedication, high-quality work, and flexibility.

6.  Commitment to Safety and Security

  • Recognizing that staff safety and security is everyone’s responsibility and enables OFDA access in the field.
  • Holding as a hallmark an underlying orientation towards managing risk for staff.
  • Preparing staff through training, mentoring, standard operating procedures, and provision of contextual knowledge.
  • Displaying professional conduct and integrity during crisis response operations.
  • Advocating for professional assessments of security risks prior to deployment of staff.

 

INTRODUCTION

 

The Logistics Unit is part of OST in the OPS Division of OFDA. Its core function is to manage and execute all phases of the direct delivery of non-food humanitarian assistance, including the acquisition of commodities, and facilitating and coordinating transport and logistics arrangements. In addition, the unit maintains OFDA's worldwide disaster relief stockpiles and maintains relationships with other governmental and non-governmental entities that are capable of supporting OFDA's execution of its humanitarian interventions.

 

OBJECTIVE

 

The Logistics Unit requires a Unit Lead to strengthen OFDA’s capacity to provide prompt, effective services in the areas of logistical management and support.

 

9.  CORE FUNCTIONAL AREAS OF RESPONSIBILITY

 

DUTIES AND RESPONSIBILITIES

 

The Logistics Unit Lead will supervise staff and plan and implement the unit’s work while maintaining awareness of the wider Operations Division’s goals and activities.  The Logistics Unit Lead will oversee six full-time PSCs as well as detailers and rotational staff. Additionally, the Logistics Unit Lead will be responsible for managing key stakeholder relationships and communicating logistic operations best practices. This position will, on occasion, require weekend work and overseas travel. Overseas travel could be up to 40 percent of the time.

 

The Logistics Unit Lead will lead various operational aspects of the Logistics Unit, as follows:

 

  • Plan, coordinate, manage, execute and report on all logistics actions and functions required to support all OFDA emergency response missions worldwide;
  • Manage a staff of six full-time PSCs, members of Urban Search & Rescue (USAR) teams, detailers from the US Forest Service (USFS) and the Bureau of Land Management, Support Relief Group (SRG) staff, and other rotational staff.  Manage work assignments and deadlines, and perform human resource functions related to time and attendance and leave. Complete annual performance evaluations of PSC staff and performance evaluations of surge and other rotational staff at the end of each assignment;
  • Manage and coordinate actions by USAID, Department of Defense (DoD), and commercial transport managers to ensure that OFDA response objectives are efficiently met;
  • Monitor progress to meet logistical needs; evaluate plans for feasibility, effectiveness, efficiency and economy; develop alternative methods to achieve goals in a wide variety of work operations;
  • Coordinate with OFDA/Disaster Response Divisions to plan logistics responses to declared disasters, including airlift, sealift, and local purchase of disaster relief supplies;
  • Implement and maintain complete information tracking system that contains specific, accurate data about logistical responses and on quantities of material dispatched for specific disasters;
  • Formulate appropriate logistics strategies and policies for OFDA and contribute to the formulation of appropriate strategies to the rest of the USG in disaster and emergency-related situations;
  • Serve as the  technical expert and point of contact for senior professionals, senior officials and implementing partners on logistics issues within the USG Interagency to include, but not be limited to, U.S. Department of State (DoS), Department of Homeland Security / Federal Emergency Management Administration (DHS/FEMA), General Services Administration (GSA), and Health and Human Services (HHS), on international logistical responses;
  • Represent and speak on USAID/OFDA logistics operations at university lectures, interagency working groups, the Logistics Cluster, workshops, and conferences both domestically and internationally; 
  • Serve as a technical authority on field assessment missions, DARTs and RMTs;
  • When in the field, assess the host nation's capability to provide an effective response to specific logistical issues especially in the areas of air, sea and ground transportation;
  • Be familiar with the International Assistance Systems Concept of Operations and the role of OFDA/Logistics during the International Assistance Systems Concepts of Operations activation;
  • Inventory, assess, manage and coordinate worldwide disaster relief stockpiles; independently conduct the annual inspection and physical inventory of the OFDA stockpiles in accordance with USAID policy and regulations;
  • Direct stockpile managers to deliver commodities to appropriate seaport or airport within designated time frame;
  • Approve new procurement actions and modifications to existing awards utilizing USAID’s financial and acquisition systems;
  • Maintain a computerized Management Information System that produces reports and provides accountability for inventory management, replacement, transportation, commodity dispatch;
  • Provide back-up logistics support to field personnel, including the specification, procurement, receipt, storage, and transportation of and accountability for all DART support items, including individual support kits, vehicles, meals-ready-to eat (MREs), and office support kits;
  • Provide logistics training to USFS, USAR and other surge and rotational personnel (also known as Detailers) on OFDA Logistics Operations so they can assist during large-scale disaster or multiple disaster situations;
  • Become certified and serve as an Agreement Officer’s Representative (AOR) or Contracting Officer’s Representative (COR) for acquisition and assistance awards;
  • Serve on DARTs which will require immediate (within 24 hours) deployment overseas for an extended period of time;
  • Serve as a member of the Washington-based RMT which coordinates administrative and logistics support to DARTs deployed in response to disasters; 
  • Serve in leadership role (Deputy or higher) on the RMT and/or DART;
  • Serve as DCHA/OFDA duty officer on a rotational basis;
  • As needed, serve on temporary details within the office not to exceed six months.  Duties performed while on detail will be aligned with existing duties and responsibilities as well as directly related to the scope of work provided.

 

SUPERVISORY RELATIONSHIP:

 

The Logistics Unit Lead works under the supervision of and reports directly to the Operations Support Team Leader or his/her designee.

 

SUPERVISORY CONTROLS:

 

Supervisor sets overall objectives and resources available.  The USPSC consults with supervisor to develop deadlines, projects and work to be done.  The USPSC is responsible for planning and carrying out assignments.  The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.

 

10.  PHYSICAL DEMANDS

 

The work is generally sedentary and does not pose undue physical demands.  During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

 

11.  WORK ENVIRONMENT

 

Work is primarily performed in an office setting.  During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

 

12.  START DATE:  Immediately, once necessary clearances are obtained.

 

13.  POINT OF CONTACT:  See Cover Letter.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position.  Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

 

Bachelor's degree with significant study in, or pertinent to, the specialized field, including, but not limited to, international relations, management, or logistics operations and seven (7) years of relevant experience working in the military, in government, an international organization, or a business setting, two years of which should include experience in management of personnel for logistics operations in a disaster environment. Experience must include on-the-ground field experience in needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation.

 

OR

 

Master’s degree with significant study in, or pertinent to, the specialized field, including, but not limited to, international relations, management, or logistics operations) and at least five  (5) years of relevant experience working in the military, in government, an international organization, or a business setting, one  year of which should be logistics operations experience in a disaster environment. Experience must include on-the ground field experience in needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation.

 

SELECTION FACTORS

(Determines basic eligibility for the position.  Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

  • Applicant is a U.S. Citizen.
  • Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
  • USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
  • Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
  • Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID. 
  • Ability to obtain a Department of State medical clearance.
  • Must not appear as an excluded party in the System for Award Management (SAM.gov).
  • Satisfactory verification of academic credentials.

 

QUALITY RANKING FACTORS (QRFs)

(Used to determine the competitive ranking of qualified applicants in comparison to other applicants.  The factors are listed in priority order from highest to least.)

 

QRF #1           Describe your experience leading a team focused on addressing time-limited, personnel-sensitive issues with high-stake results, and describe your demonstrated ability to manage several tasks at once and meet goals, while planning for or anticipating contingency requirements.

 

QRF #2           Describe your experience with coordinating response team readiness; including staffing, planning, systems development and management, identification of required skills, training, staff enhancement, and mentoring.

 

QRF#3            Describe your experience in conducting international disaster logistics operations.

 

QRF #4           Describe your experience in dealing with foreign governments, U.S. Government agencies, International Organizations (IOs), and Non-Governmental Organizations (NGOs) while conducting international disaster logistics operations. 

 

QRF #5           Describe your experience with efforts to enhance the effectiveness of the overall international disaster logistics community.

 

BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses.  Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

 

Applicants are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor.  Be sure to include your name and the announcement number at the top of each additional page.  Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.

 

The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an applicant. OFDA reserves the right to select additional candidates if vacancies become available during future phase of the selection process.

 

The Applicant Rating System is as Follows:

QRFs have been assigned the following points:

QRF #1 – 15 points

QRF #2 – 10 points

QRF #3 – 10 points

QRF #4 – 10 points

QRF #5 –   5 points

 

Interview Performance – 30 points

 

Satisfactory Professional Reference Checks – 20 points

 

Total Possible Points: 100

Application instructions

APPLYING:

 

Applications must be received by the closing date and time at the address specified in the cover letter.

 

Qualified individuals are required to submit:

 

  1. Complete resume. In order to fully evaluate your application, your resume must include:

 

(a)  Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b)  Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d)  Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e)  U.S. Citizenship.

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. USPSC Application form AID 302-3. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

Additional documents submitted will not be accepted.

 

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

 

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

 

DOCUMENT SUBMITTALS

 

Via email: [email protected]

follow us on Twitter