Secretary General's Assistant

European Youth Forum
  • Location
    Brussels, Belgium
  • Sector
    Non Profit
  • Experience
    Early Career
  • Apply by
  • Posted
    Dec 19

Position description

The European Youth Forum (YFJ) is the leading organisation advocating for rights of young people. We are a Platform of Youth Organisations, independent, democratic and youth-led, we represent 104 National Youth Councils and International Youth Organisations from across the European Continent. The Youth Forum works to empower young people to participate actively in society to improve their own lives, by representing and advocating their needs and interests and those of their organisations towards the European Institutions, the Council of Europe and the United Nations.


The European Youth Forum is now looking for the Secretary General's Assistant to join our team.

The Secretary General's Assistant will work in the Secretary General's Office and report to Secretary General.


  • Prepare and support the organisation of Board meetings, including drafting the agenda, minute-taking, documents management, logistical preparations, and follow-up;
  • Ensure the statutory compliance in the different decision-making process of the platform;
  • Support the organisation of the Council of Members and General Assembly, including drafting the agenda, taking minutes, logistical preparations, and follow-up, and of other meetings under the direct responsibility of the Secretary General;
  • Propose innovative and efficient solutions to manage relevant process of the Secretary General’s office such as the management of the correspondence and invitations;
  • Develop, in collaboration with other relevant staff members, tools to reinforce the accountability and transparency of the platform and increase the participation of Member Organisations in the decision-making processes of the Platform;
  • Support the implementation of the European Youth Forum's political campaigns, including advocacy work, document drafting and participation in the activities linked to the organisations projects;
  • Support the Secretary General in daily tasks and support the work of the management team in implementation of decisions as may be needed;
  • Assist President and Board Members, when necessary and in liaising with Policy and Advocacy Department, with preparing external representation;
  • Acquire strong knowledge on processes and procedures relevant to the European Youth Forum, and on the topics which the Secretary General is working on;
  • Any other diverse daily support work, as may be needed.


  • A higher education degree in political science, law, international or EU affairs or other relevant field is strongly desirable but can be compensated by relevant NGO and/or non-formal education experience;
  • Background and experience in NGO work, particularly in a NGO network/platform and/or youth organisation, is an asset;
  • A quick learner with strong ability to develop knowledge on new concepts and adapt to new processes;
  • Experience of organising political meetings, with a sensitivity to their confidentiality, and experience in their logistical preparation (including document management and other follow up);
  • Capacity to multi-task and manage several projects simultaneously, demonstrating excellent time management and organisational skills;
  • Able to research, collate, analyse and summarise information;
  • Sensitivity to youth policy issues and a good knowledge of the European institutions;
  • Excellent oral and written communication and drafting skills;
  • An open and avid communicator and a strong team player;
  • Background experience in youth work, particularly in a youth organisation is a strong asset;
  • Experience with working in a multicultural environment;
  • Willingness to travel on a regular basis and to work flexible hours and on weekends, whenrequired;
  • Willingness to live and work in Belgium.


  • Excellent English and French (being a native speaker is an asset);
  • Excellent oral and written communication skills;
  • Have very good organisational skills and be attentive to details;
  • Ability to deal with sensitive and confidential information;
  • Ability to think creatively and develop innovative solutions;
  • Ability to meet tight deadlines and manage a challenging workload;
  • Demonstrate proactive, critical and flexible thinking skills;
  • Capacity to multi-task and coordinate several projects simultaneously;
  • Computer literacy, with good working knowledge of word processing, e-mail and internet applications.

The duration of the contract is five years. The contract is full time (35 hours per week) and the gross monthly salary (for a P1 position according to the Collective Bargaining Agreement currently applied at the European Youth Forum) is €2,754. A relocation package, hospitalisation insurance and other benefits are available. Travel expenses within the Brussels region are covered by the European Youth Forum.

Application instructions

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