Programme Management Officer, P4

United Nations Environment Programme (UNEP)
  • Location
    Panama City, Panama
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Apply by
  • Posted
    Dec 20

Position description

Org. Setting and Reporting

This post is located in Ecosystem Division at the Panama duty station under the supervision of the Head, UN Environment – Global Environment Facility Biodiversity and Land Degradation Portfolio.


Project identification and development:

  • Liaises with internal and external partners to identify relevant and eligible project concepts;
  • Discusses and clears such concepts with the Senior Programme Officer;
  • Consults with UN Environment’s Divisions and regional offices as necessary;
  • Advises project proponents on how to revise concepts to respond to issues raised by the peer reviewer and other reviews;
  • Monitors Global Environment Facility project milestones to avoid delays and potential project cancellation;
  • Addresses Global Environment Facility Secretariat and Scientific and Technical Advisory Panel reviews and ensures that Project Review Committee recommendations are considered in further project development by the executing agency;
  • Works with the Fund Management Officer to internalize the Project Preparation Grant upon approval;
  • Supervises Project Preparation Grant execution in accordance with UN Environment and Global Environment Facility policies and procedures;
  • Supports Project Preparation Grant execution in accordance with UN Environment and Global Environment Facility policies and procedures;
  • Supports the executing partners in mobilizing Co-financing for the project;

Supervision of project implementation:

  • Prepares project supervision plans under his/her portfolio for their entire duration and organizes and manages the project inception meetings;
  • Provides oversight to project execution and prepares reports in accordance with UN Environment and Global Environment Facility criteria, rules and regulations;
  • Participates in Project Steering Committees and ensure that Project Steering Committee fulfils its function;
  • Regularly monitors project progress and performance and rate progress towards meeting project objectives; project execution progress, quality of project monitoring and evaluation, and risk;
  • Maintains adequate project-related documentation;
  • Applies adaptive management principles to the supervision of the project;
  • Assists with the preparation of project revisions, ensuring that project revision documentation is complete and in accordance with UN Environment requirements;
  • Reviews project outputs, provides technical input and ensures quality standards are met;
  • Takes responsibility to ensure that project is financially closed in a prompt manner after completion of project activities.

Ecosystems Division knowledge management and data management:

  • Preparing reports, conducting presentations and making recommendations.
  • Identifies and codifies lessons emerging from project implementation and media and other outreach opportunities and materials.
  • Ensures accuracy and completeness of project data in the project information system for all projects under his/her supervision;
  • Contributes to project data reconciliation exercises within the Division and with the Global Environment Facility Secretariat;

UN Environment and Global Environment Facility corporate tasks:

  • Contributes to the Council document reviews as needed;
  • Represents Ecosystem Division in UN Environment and Global Environment Facility –related meetings;
  • Provides input to UN Environment and Global Environment Facility policy and information documents as necessary;
  • Provides input to Global Environment Facility corporate evaluations, country portfolio evaluations, thematic evaluations and impact evaluations and to the preparation of the Management Action Record;
  • Keeps abreast of developments in his/her technical field and further develops competencies and skills;
  • Prepares his/her annual work plan for result based management with clear goals and indicators.


  • Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to programme and project design, implementation, monitoring and closure. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations;
  • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed;
  • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


Advanced university degree (Master’s or equivalent) in biodiversity sciences, environmental sciences, natural resource management, natural resource policy, environmental policy, environmental economics or a closely related field is required. Recognized qualification or certification in the negotiation of environmental issues in line with sustainable development is desired. A first-level or higher degree in other fields with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of Seven (7) years of progressive responsible experience in programme/project management in the area of biodiversity issues in developing countries / countries in transition is required; Working experience in an international organization is an advantage. Experience with conceptualizing and developing projects and programmes in the ecosystems and biodiversity field, with experience working with the Global Environment Facility is desired.


English and French are the working languages of the United Nations Secretariat. Fluency in English and Spanish is required. Exceptional writing, presentation and communication skills are desirable.

Application instructions

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