The CCB has the responsibility to ensure the effective and efficient day-to-day program implementation in Brazil under the overall guidance and supervision of the SPM. She/he will act as technical leader for the Program in the Country and will ensure the effective implementation and functioning of the program including implementation and direct or indirect supervision of all program activities in the country.
Reporting to Senior Program Manager and constant interaction with the Executive Team of the AEA Program
Hivos is selecting a professional for joining the Executive Team of the AEA Program as Country Coordinator for Brazil (CCB) with capacity, skills and experiences to effectively provide the following deliverables and profile:
Under the supervision of the Senior Program Manager (SPM), the CCB will work independently, efficiently, and with limited support for delivering the following:
- Effective and timely results to all day-to-day project activities in Brazil with anticipation of risks to the Program, indication of measures for risk-management, and operational & technical/strategic support to the SPM.
- Timely preparation of annual workplans and budgets for program activities for endorsement by the SPM.
- Timely implementation and monitoring of all actions of the AEA Program in Brazil with adoption of appropriate measures for guaranteeing the deliveries of the Program in case of any delay.
- High technical quality products from the AEA Program with strong attention to all policies and agreements governing the AEA partners, donors, and local communities.
- Timely reporting on indicators and milestones in the Program Framework and for incorporation into the Quarterly Technical Report by implementing partners.
- Timely contribution to local and regional communication activities in support of the SPM and communication officers in Costa Rica and Netherlands Hivos Offices.
- Timely compilation of Program Quarterly Progress Reports for endorsement by the SPM.
- Monitoring annual workplans with presentation, discussion and approval in meetings of the Technical Advisory Committee with minutes elaborated and distributed to program partners working in Brazil.
- Timely submission to the SPM of up-dates on the Agreed upon Actions with the Program Governance Committees after every annual and semiannual meetings.
- Timely submission of concepts or responses to planned or unexpected funding proposals in support of the SPM.
Key Responsibilities and Accountabilities
The CCB will have the following main responsibilities:
Technical Management – 50%
- Oversee the technical implementation of the "All Eyes on the Amazon" Program in Brazil working in close collaboration with Program partners and with attention to timeline, deliveries, and project quality assurance & technical quality control.
- Promote effective integration of activities and products under her/his responsibility with the regional strategy of the Program including operational plans and deliveries led by CC for Ecuador and Peru, Monitoring and Evaluation Specialist, and Linking & Learning Coordinator.
- Support the SPM in coordinating and maintaining effective communication with consortium partners working in Brazil.
- Establish internal working procedures for technical execution: operational plans, indicators, accountability, monitoring, among others.
- Prepare communications and technical in the format established by HIVOS and donors by working in close collaboration with communication team of Hivos in Costa Rica and Netherlands.
- Coordinate the preparation of materials for the dissemination of program events and activities, as well as minutes and meeting reports.
- Prepare and review periodic reports and program outputs in coordination with partners in different countries, and other written products at the request of the SPM
Operational Program Management in Brazil – 40%
- Execute the program under his/her responsibility under criteria of excellence and comply with the policies of design, procedures, management and implementation of programs established by HIVOS.
- Provide day-to-day direction for Program Operational Plans in Brazil and be effective in offering inputs into project planning and implementation processes.
- Coordinate all activities undertaken by the different executing partners as necessary and appropriate for the achievement of AEA Program objectives.
- Plans and coordinates actions with all implementing and executing partners to ensure maximum visibility of the project in Brazil, within Hivos & AEA Partners and within international key sectors by working in close collaboration with communication team of Hivos in Costa Rica and Netherlands.
- Coordinate with the Financial Administrative team of HIVOS in Quito (Ecuador) and Article 19 in São Paulo (Brazil) the actions necessary for the execution of their work.
- Monitors project implementation against the established indicators, milestones, budget planning, and anticipated deliveries detailed in the Program Proposal and workplan of implementing partners.
- Advise the SPM on project implementation, including any risks and modifications to achieve the Program’s goals.
- Oversees the preparation of the project annual workplans working in close collaboration with all implementing partners for guaranteeing the technical qualities of all results, identifying possible risks, adopting appropriated mitigation measures.
- Provide technical support to program partners, review technical reports and monitor technical activities carried out by them and other subcontractors.
- Provide timely information for the audits carried out on the program under its responsibility (if applicable), monitor and implement the agreed corrective measures.
- Undertakes any other activity that may be necessary for the effective management of the Program in Brazil.
With respect to Program and local partners/subcontractors:
- Ensure that partners/subcontractors mobilize and deliver the outputs and outcomes in accordance with their letters of agreement or contracts, and all policies and management procedures established by Hivos and Donors.
- Provide overall support to their work to ensure timely delivery of the expected outputs with guaranteed project quality assurance & technical quality control.
- Review, request adjustments and advice the SPM on the approval of all results and deliveries from local partners/subcontractors.
Strategic Management – 10%
- Act with diplomacy for strategic engagement with relevant local and national stakeholders including government agencies, NSOs, private sectors, and international organizations to support the Program’s goal.
- Support the SPM with opportunities for strategic partnerships with relevant sectors including governments, international organizations, regional agencies, academic community, CSOs and private sectors for supporting the Program’s goals and long-term Hivos strategies.
- Support in fundraising initiatives that contribute to complement the objectives envisaged under AEA Program.
- Work experience in the Amazon is indispensable.
- At least 10 years of work experience in the region of which at least 5 years in coordination and/or management position.
- At least five years of experience in project management (designing, planning, implementation, management and supervision) linked to conservation, sustainable resource management, environmental monitoring, civic technology, governance, environmental policies, sustainable development, land-use and land-cover change, indigenous peoples and related issues.
- Knowledge on key policies and laws related to environmental conservation, human rights, territorial planning, landscape governance, and environmental management in the Amazon.
- Proven results working with indigenous people and other forest dwellers in the region.
- Experience working with multi-stakeholders in the region including international organizations, government agencies, private sector and CSOs, including indigenous peoples and local communities.
- Established network with relevant organizations engaged on supporting local people, forest protection, and environmental activism in the Amazon.
- Training, working experience or certification in project management.
- Experience in managing multi-disciplinary teams and/or multi-partners with demonstrated well-honed integration, diplomatic and resulted-oriented skills.
- Proven experience to effectively delivery complex message and create opportunity for cross-collaboration to/with different audiences and target publics including policy makers/authorities, private companies, low-educated people, grassroots organizations, NGOs and academic community.
- Solid organizational skills, including multitasking and time-management with strong focus and attention on details and timely results.
- Strong familiarity and experience in risk and conflict managements.
- Excellent oral and written skills.
- Experience in fundraising with proven results of success.
- Bachelor degree(s) in Anthropology, Environmental or Social Sciences, Geography, Forestry or related field. Master’s degree in a similar discipline would be an asset.
- Native/professional proficiency in Portuguese and English (spoken, listened, and written). Working knowledge of Spanish is a plus.
- Conceptual skills;
- Project management;
To apply for this position please submit your CV (three-page maximum) and a cover letter of not more than 1 page including salary proposal and two professional references to [email protected] no later than 25th February 2018 (23h00, CST time). Name the two files with your first and last names and submit them in PDF format in English & Portuguese or Spanish. Please specify the position name you are applying for (“AEA CCB”) in the ‘subject’ line of your email. Only shortlisted candidates will be notified.
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