Org. Setting and Reporting
This internship is located in the Information Centre Services (ICS), Strategic Communications Division (SCD) of the Department of Public Information.
The ICS provides substantive, administrative, and technical support to the global network of United Nations Information Centres (http://unic.un.org/).
The intern is under the overall supervision of the Chief of ICS and the direct supervision of a staff member in one of the organizational units within the ICS.
Within limits of delegated authority, the intern is responsible for the following duties:
• Research UN and/or external information repositories for print and/or digital materials on specific thematic issues, in cooperation with appropriate substantive focal points.
• Collect, compile, and/or draft content for regular and ad-hoc information materials (e.g. newsletter, fact sheet, talking point, etc.), coordinating with relevant author offices.
• Provide clerical assistance (e.g. formatting spreadsheets, proofreading text documents, searching archives, running basic reports, etc.) on administrative tasks.
• Research, draft and/or update on-line content for web sites and/or social media accounts, with guidance from subject matter experts and relevant substantive focal points.
• Support web-based video conferences between offices at Headquarters and in the field, with guidance from relevant operational focal points.
• Provide general office support (e.g. processing correspondence; maintaining files, records, and/or databases; organizing meetings; taking meeting minutes; etc.)
• Disseminate information materials in both electronic and hard-copy format to field offices.
• Utilise existing UN standard software and applications to facilitate collaboration and communication between ICS staff in Headquarters and in the field.
• Perform other related duties, as required.
• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
To qualify for an internship with the United Nations Internship Programme, the following four conditions must be met:
1. Applicants are required to: a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher) in Journalism, Communication, Media Studies, Information Science, Information Systems, International Relations or related field.b. Or be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); in Journalism, Communication, Media Studies, Information Science, Information Systems, International Relations or related field.c. Or have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation.
2. Be proficient in standard office automation equipment (e.g. computer, scanner, printer, etc.) and software systems (e.g. Microsoft Windows 7 or similar; Microsoft Office or similar; Outlook or similar, etc.)
3. Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and Nations and have a personal commitment to the ideals of the United Nations Charter.
4. And have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
No professional work experience required.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of one or more official United Nations languages is desirable.
Potential candidates will be contacted by the Hiring Manager directly for further consideration.
Due to the high volume of applications received, only successful candidates will be contacted. The internship is for a period of six (6) months. The internship is unpaid and full-time. Interns work five days a week for a total 35 hours per week. A complete online application, including a Cover Letter and a Personal History Profile, on the United Nations careers portal (https://careers.un.org/) is required. Incomplete applications will not be reviewed. The Cover Letter must include:• Your name and current contact information;• The title of the degree you are currently pursuing;• Your expected graduation date (the date you will obtain your degree);• Computer skills, including software program that you are proficient in;• Top three areas of interest/department preferences at the United Nations;• Why you think your are the best candidate for the position;• An explanation of your interest in the United Nations Internship Programme. The Personal History Profile must include:• All your past internship and/or work experiences;• All your language proficiences, including English;• Three references, including name and contact information.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
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