Mid-Level Program Manager

Macfadden
  • Location
    Washington, D.C.
  • Sector
    Commercial
  • Experience
    Mid Career
  • Posted
    Feb 05

Position description

Macfadden is an employee-owned, international professional services corporation that applies integrated information technology solutions and program/project management expertise to help solve critical issues impacting the health, safety and security of the world around us.  Since 1986, federal agencies have relied on Macfadden for critical support in the areas of international disaster response, development and humanitarian assistance, information technology solutions, financial management systems support and knowledge management and communications.

Today, Macfadden provides innovative solutions that enable our customers to rapidly respond to complex international disaster relief efforts; develop and maintain critical government financial systems, and safeguard key government information systems. We offer a broad range of technical capabilities to solve complex program requirements ranging from international program management and training, grants administration, geospatial information systems, information technology operations, financial systems, and helpdesk support.

With more than 200 employees, Macfadden is headquartered in Silver Spring, MD with multiple client site operations in the greater Washington, DC region and Tidewater, VA area.

Position Summary:

Key Internal Interfaces: Program Manager, Corporate Office: Contracts, Finance and Human Resources

Key External Interfaces: Task Order CORs

Macfadden is seeking a Program Manager supporting the United States Agency for International Development (USAID) Bureau for Management/ Management Services’ Rapid Staff Support Services (RS3). Reporting directly to the IDIQ Program Manager, the Program Manager is responsible for the preparation and management of budgets for all Task Orders under the USAID/DCHA IQC support contract. The PM is also responsible for client communications, facilities, inventory, and document compliance as well as management of supporting staff. 

Key Responsibilities:

1. Ensure all financial information across Task Orders are up to date, prepare accurate projections, and manage any modifications required

2. Ensure all documentation for invoices and procurements are properly prepared, compliant and packaged 

3. Inventory management and documentation

4. Oversee facilities management and staff

5. Maintain good communication and professional relationship with all colleagues and clients

Essential Functions:

Financial Management

  • Preparation, management and oversight of IQC and Task Order budgets
  • Coordinating contract mods, budget adjustments and task order planning with corporate contracts department
  • Responsible for the preparation of reports as required by Contracts; monthly financial status reports, quarterly accruals, etc.
  • Monitor burn rates of all IQC and Task Order budgets
  • Review of all invoices, review of supporting documentation for compliance and completeness. Ensures supporting documentation is properly packaged and filed.
  • Manage petty cash.

Procurement

  • Responsible for managing vendors 
  • Manages and tracks all procurement including competitive bid requests
  • Produces and tracks all Purchase Orders for all task orders, ensuring all procurement packets are complete and compliant
  • Manage and track inventory

Management

  • Assist in the day-to-day operations of the contract, document compliance, and client support
  • Advises the Director and Deputy Director and other key members of senior management on financial planning, budgeting, cash flow, and policy matters
  • Maintain continuous lines of communication, keeping the Office Director and Deputy Director informed of all critical issues
  • Mentor and develop staff using a supportive and collaborative approach: assign accountabilities; set objectives; establish priorities; and monitor and evaluate results
  • Delegates tasks and communications to staff as needed
  • Works with Macfadden IDIQ Program Manager and AOR/COR to establish and monitor staff performance and development goals, assign accountabilities, set objectives, establish priorities, conduct annual performance appraisals, and administer salary adjustments.
  • Editor-In-Chief of newsletter and other outreach products.

Other duties as required

Qualifications

Education: Bachelor’s degree in Business Administration, International Affairs, or equivalent experience in related field.

Experience: Five (5) years’ experience in managing in contracts, grants and team management. At least 5 years working in a similar role working directly with a government client. Familiarity with FAR, ADS, and other relevant regulations.

Skills:   

Required: Excellent written and verbal skills good understanding of budgets and financial management with excellent attention to detail; proficient in Excel and other MS Office programs.

Preferred: Proficiency in a foreign language. Experience with USAID. 

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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