Program Assistant, Kennan Institute

Woodrow Wilson International Center for Scholars
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career
  • Apply by
    Feb-10-2018
  • Posted
    Feb 05

Position description

This position is located in the Kennan Institute (KI) at the Woodrow Wilson International Center for Scholars (Wilson Center). The Wilson Center was established by an Act of Congress in 1968 as the national, living memorial honoring President Woodrow Wilson.

Along with the National Gallery of Art and Kennedy Center, it is one of the three entities affiliated with the Smithsonian Institution, and is governed by its own presidentially appointed Board of Trustees. The Center provides a non-partisan policy forum for tackling issues through independent research and open dialogue that seeks to inform actionable ideas for the policy community and the public at large. It offers a bridge between the world and Washington and between critical ideas and policy practice. Most of the Center's outreach efforts take place within the Center itself, but some of the activities take place in the region.

The Kennan Institute is the premier US national center for advanced research on Russia and Eurasia, co-founded by George F. Kennan in 1974. The mission of the Kennan Institute is to build and sustain deep mutual understanding, cooperation, and exchange among intellectual and opinion leaders in the United States, Russia, and the surrounding states – a bedrock for regional and global peace, prosperity, and security. Insights from Kennan scholars, publications and events have proven invaluable for US policymakers, media, and the general public seeking to understand not only what is happening in Russia and the region, but why. Since the end of the Cold War, Kennan has developed even wider and deeper contacts with intellectual opinion leaders in Russia and Ukraine, establishing offices in Moscow (1993) and Kyiv (1999). During its 43rd anniversary year and beyond, the Kennan Institute will focus on its core strengths: Deepening “lanes of excellence” in scholarship; strengthening engagement with policy processes in the US and the region; and enhancing the depth and value of Kennan’s international alumni networks.

Responsibilities

  • Provides administrative support to Director, Deputy Director, and staff of the Kennan Institute.
  • Prepares and edits various correspondences for proper grammar, punctuation, and spelling.
  • Arranges travel and hotel accommodations for staff members and participants in the Institute’s activities; completes appropriate travel authorizations, travel vouchers, purchase orders, petty cash, and other accounting-related paperwork.
  • Prepares and organizes Kennan Institute public events; responsible for set-up, microphones, and all other logistical matters.
  • Organizes multi-day conferences including travel logistics, catering, supplies, creating and formatting agendas and program materials, and coordinating staff and attendees.
  • Assists with scholar administration including organizing scholar competitions, onboarding procedure, management of internal scholar seminar schedule, visa support, and scholar list.
  • Assists with outreach, including communications by phone, e-mail, webpages, and social media.
  • Maintains and edits the Kennan Institute blogs.
  • Answers phones and office-wide email to provide information related to program activities.

Qualifications

Requirements

Conditions of Employment

  • You must be authorized to work in the United States.
  • You must complete a background investigation.
  • Selective Service Registration is required, as applicable.
  • May be required to complete a probationary period.
  • You must maintain a bank account for direct deposit.

All Qualifications criteria must be met by the closing date of announcement.

Qualifications

To qualify for this position, applicants must meet the following:

Specialized Experience: Applicants must have at least one full-time year (12-months) of specialized experience at, or equivalent to, the Grade 5 grade level (relative to federal and market standards) providing administrative support functions including arranging travel and hotel accommodations, completing purchase orders, and drafting and proofreading correspondence for correct grammar, punctuation, and spelling in English and/or Russian. 

Note: Proficiency with the Russian language to perform written and oral fluency tasks is highly desirable.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

In describing your experience, please be clear and specific. We will not make assumptions regarding your experience. If your résumé does not support your questionnaire answers, we will not allow credit for your response(s).

Education

There is no substitution of education for specialized experience at this grade level. 

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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