The Country Director, Yemen (CD) is responsible for the overall management and development of Relief International’s (RI) country program in Yemen. This involves ensuring that the grants programming meets stated objectives, that all activities are in line with RI’s philosophy and strategy, and the programming is meeting the needs of beneficiaries. The CD is also responsible for spotting and pursuing new program opportunities and identifying gaps in services.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Program Planning and Development
- Develop, in cooperation with other staff, short, medium and long-range strategic plans maintaining program focus in areas congruent with RI's program objectives;
- Ensure country registration is maintained at all necessary levels;
- Maintain effective communications with donors by tracking trends and anticipating the likelihood of funding opportunities;
- Spot and aggressively pursue new opportunities for program growth and start-up which may include conducting full-scale assessments, in coordination with regional and global Programs and Program Development Team members;
- Assess other implementing organization's activities using all available means to identify gap areas and overlap;
- Identify and participate in forums and meetings for the NGO sector where a strategic benefit for the organization exists;
- Negotiate contracts and agreements with donors and partners, in coordination with regional and global programs, program development and Grants and Contracts teams;
- Maintain effective communications with RI's regional and global support departments, regarding program development, funding agreements, security, staffing and other operational issues;
- Identify, and where necessary, initiate and maintain program partnerships with external agencies.
- Oversee project implementation, including allocation of resources and ensuring that appropriate controls are maintained at all levels, by working with program managers;
- Ensure that team members are effective and efficient and contribute the necessary work to ensure their programs are a success. Provide feedback to staff to ensure optimal performance;
- Ensure all programs are completed within time, on budget and achieve their objectives;
- Provide adequate support to each program, including but not limited to strategic vision and technical input and advice;
- Monitor project implementation, communication and report both internally and externally;
- Serve as a link between RI and all project counterparts through sector coordination;
- Ensure overall audit compliance, financial transparency though supervision and direction of financial and administrative staff.
- Provide leadership and management of national and expatriate staff;
- Assess international personnel requirements for all projects and programs in Yemen in conjunction with regional and global support, and program managers;
- Provide indoctrination briefings to all incoming expatriate staff covering RI goals and objectives, country and program background, vision and future plans, policies and procedures and security or delegate these topics;
- Supervise all expatriate personnel and provide annual or end of contract evaluations for each expatriate;
- Ensure that the hiring, promotion, firing and determination of compensation levels of national staff in accordance with local laws and practice;
- Ensure the continued safety of all personnel and establish and implement emergency security evacuation plans as appropriate.
- Serve as country security focal point or designate someone for that position;
- Make security policy and recommendations based on all available information;
- Ensure security guidelines are up to date and fully implemented;
- Regularly report to HQ regarding safety and security.
Reporting and Control
- Provide program reports and regular situation reports that are timely, meet information requirements and professionally written as needed by RI and as required by donors;
- Evaluate and monitor all country programs to determine the extent to which they are meeting goals and determine action needed to improve achievements;
- Ensure all programs are completed within time, on budget and achieve its objectives.
- Maintain a suitable image for RI in Yemen and protect RI's interest and assets;
- Assign a deputy in each country who can represent in the CD’s absence;
- Effectively liaise with donor governments and other lead agency representatives, as well as national government officials and counterparts within partner organizations, legal counsel, audit firms, etc.;
- Represent RI at high level and routine meetings with the Humanitarian Information Center (HIC), IOs, and sector meetings;
- Initiate RI's response to disasters and emergencies when appropriate;
- Facilitate donor visits to project sites as appropriate.
- Budget preparation and monitoring;
- Ensure that the national office and sub-offices maintain complete, up to date and accurate financial records and that records are adequately reported and stored;
- Ensure equitable allocation of shared national office operating costs to the various projects and donors as per an agreed formula;
- Ensure the timely preparation and accuracy of financial reports by working with financial accounting staff as required by RI and donors;
- Act as a signatory on bank accounts.
- Act as the communication link between the regional and global staff and the field. Direct all communications up or down, as appropriate;
- Maintain organizational consistency through maintenance of strong, positive relations with field teams and HQ;
- Undertake additional activities as required by regional and/or global staff.
- This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment;
- Master’s degree in a relevant field or Bachelor’s degree with commensurate work experience;
- Minimum of ten years professional experience in lead management implementing emergency response programs in a conflict setting;
- Ability and willingness to travel as needed;
- Solid background and knowledge of USAID Rules and Regulations;
- Solid background and contacts with U.N. Agencies and other international emergency response and development actors;
- Excellent interpersonal, communication, public speaking, and strategic planning skills required;
- English speaking skills are required, Arabic a plus;
- Strong English writing skills required;
- Demonstrated ability to manage multiple priorities, deadlines, tasks efficiently;
- Excellent time management skills and resourcefulness with strong attention to detail.
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