Rotary is 1.2 million inspired business and professional leaders, in 34,000 Rotary clubs and more than 200 geographical areas united daily across cultures and occupations addressing illiteracy, disease, hunger, poverty, and lack of clean water. The fervent idea exchange celebrates diverse perspectives and facilitates positive change. Passion and engagement abound at Rotary International. In exchange for hard work and dedication, our employees are rewarded with competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. We offer all this and more. Come join us. Visit www.rotary.org to learn more.
Rotary’s Commitment to Diversity
One of Rotary’s values is diversity, which we define as embracing diversity in thought, culture, and perspective. As such, we welcome and encourage highly-qualified candidates with diverse experiences and backgrounds to apply.
The Regional Grants Officer (RGO) works as part of a team of 5-10 Regional Grants Officers and one Grants Payment Coordinator. The RGO reviews online grant applications for a defined geographic region and approves 75-150 Global Grants and Districts Grants annually, totaling approximately US$3 million in funds issued. The RGO supports Rotarians in designing sustainable and high-impact grant projects that address Rotary’s Areas of Focus through humanitarian projects, scholarships and vocational training teams. The RGO is responsible for various department-wide projects based on interest, skills and availability. The RGO develops and maintains expertise on their assigned geographic region and in one or more of the Areas of Focus.
Rotary is 1.2 million inspired business and professional leaders, in 34,000 Rotary clubs and more than 200 geographical areas united daily across cultures and occupations addressing illiteracy, disease, hunger, poverty and lack of clean water. The fervent idea exchange celebrates diverse perspectives and facilitates positive change. Passion and engagement abound at Rotary International. In exchange for hard work and dedication, our employees are rewarded with competitive salaries, flexible schedules, comprehensive benefits and job enrichment. We offer all this and more. Come join us. Visit www.rotary.org to learn more.
- Reviews online Global Grant and District Grant applications; approves or declines applications based on the Grant Terms and Conditions, Area of Focus Policies and Guidelines, Rotary Foundation Code of Policies, Delegation of Authority, elements of sustainability, and scope of impact.
- Provides general customer service on grant-related issues by advising Rotarians, answering questions and responding to phone calls and email inquiries.
- Works with Area of Focus and Regional Grants Managers as necessary to evaluate grant applications and resolve escalated issues.
- Advises Rotarians on how to utilize the grants software application, SmartSimple, and walks them through the processes as necessary; helps them overcome any obstacles and works to resolve issues that arise.
- Ensures applications requiring special Associate Foundation review are flagged and routed as necessary.
- Corresponds with Rotarian grant sponsors by providing feedback and advice on how to complete and design grant applications that meet eligibility criteria.
- Communicates with Rotarian grant sponsors when a grant application cannot be approved so as to educate them and provide advice on how to submit a stronger application in the future.
- Processes requests for exceptions to policies and guidelines and escalates miscellaneous issues (i.e. managing denials and exception requests) to management as appropriate.
- Reviews grant reports and advises Rotarian grant sponsors on how to complete reporting requirements; responds to questions or concerns and shares projects for publicity with Global Communications team.
- Cooperates with Stewardship Department and project sponsors regarding Grant World Reporting status and reports of allegations and misuse of grant funds.
- Maintains regular contact with Rotarians in the assigned region, developing working relationships with the District Governor, District Rotary Foundation Committee Chair, District Grants Subcommittee Chair and other subcommittee chairs as appropriate.
- Educates and trains Rotarians and staff in designing and implementing grant projects through written communications, telephone calls, video conferences, webinars and occasionally making presentations at conferences and seminars held in the assigned region.
- Travels, when feasible, to project sites to evaluate progress and consult on implementation as well as to Rotary events (International Assembly, Convention, institutes, district conferences, project fairs, etc.) as assigned.
- Contributes to and drafts reports and items for Trustee meetings as requested.
- Ensures the appropriate expenditure of Endowment and Term gift funding designated for grants in the assigned region and shares grant information as needed for reports to donors.
- Works with management to continually assess and improve the grant-making model; suggests changes to grant policies and procedures.
Regional Grant Officers will be assigned other projects, assignments and roles based on their skill set and interests. The menu of such duties might include one or more of the following:
- Areas of focus subject matter expert
- Endowed and term gifts for Global Grants
- Special Initiative grants
- Public relations
- Leadership and training
- Project Enhancement Process
- Scholarships best practices
- Associate foundations
- Cross-department teams
Reviews Global Grant and District Grant applications to ensure that they meet funding guidelines and parameters as outlined in the Grant Terms and Conditions. Authorizes approval of completed and eligible grant applications.
Internal Collaboration Expectations
The Regional Grants Officer will collaborate with the following internal contacts in order to effectively complete his/her work:
- Regional Grants Managers
- Regional Grants Officers
- Rotary Grants Coordinator
- Grants Service Specialist
- Area of Focus Managers
- Financial Processing Team - Payment Coordinators and Financial Processing Manager
- Rotary International Office staff, particularly Rotary Foundation (TRF) Services
- Legal Services and Stewardship
- Philanthropy, particularly Regional Major Gift Officers and Annual Programs Fund Officers
- Associate Foundation representatives
- Grant Center Product Owner
Additional internal contacts could include:
- Alumni Relations
- Rotary Programs
- Rotary Peace Centers
- Rotary Support Center
- Global Communications
- Club and District Support
- Donor Services
- Evaluation and Measurement
- Information Services
- Strategic Partnerships
- RI support staff for Regional Rotary Foundation Coordinators, Rotary Coordinators and Rotary Public Image Coordinators.
- Rotarians at the district- and club-level serving as grant project sponsors, primarily the District Rotary Foundation Committee Chair and District Grants Subcommittee Chair, but also the District Governor, Governor-elect, Governor-nominee, Stewardship Chair, Scholarship Chair, International Service Chair and Regional Rotary Foundation Coordinator.
- Occasional communication with the Cadre of Technical Advisors for grant project review and audit activities.
- Occasional communication with members of Rotary Foundation Committees.
- Officers and staff of current and potential Cooperating Organizations.
PC and laptop, telephone, multi-function printers, video conference equipment and LCD projector.
Required: Bachelor’s degree
Preferred: Graduate degree in international relations, non-profit management, economic/social development or public health.
English and Mandarin fluency required.
- A minimum of two years of experience in a non-profit setting or in international development; OR a graduate degree in international relations, non-profit management, economic/social development, public health, or similar degree program.
- Prefer a minimum of one year of work, study and/or volunteer experience abroad.
- Prefer work experience directly related to the administration of international humanitarian and/or educational grant programs.
Knowledge and Skills
- Interpersonal skills
- Problem-solving skills
- Customer service skills
- Written and oral communication skills
- Presentation and public-speaking skills
- Analytical skills
- Ability to balance multiple tasks and prioritize appropriately
- Self-organized and detail-minded
- Understanding of issues of basic education, economic development, primary health care, water and sanitation, peace-building and conflict resolution, or related fields
- Familiarity with issues related to international banking and finance
- Computer competency with all Microsoft Windows software
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