Operations Manager/Office Manager

Energy Innovation Reform Project
  • Location
    Arlington, Virginia
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Mar 23

Position description

The Energy Innovation Reform Project is a nonprofit organization that promotes the development of advanced energy technologies and practices that improve the affordability, reliability, safety and security of American energy supplies and our energy economy. EIRP advocates for public policies and private-sector initiatives that promote sustained innovation in, and commercialization of, advanced energy technologies, focusing on strategically significant technologies that can compete in global energy markets.

We believe in the promise of energy innovation—and the importance of being realistic about what it will take to get there. Innovation is the key to a better energy future for America and we are working to make American energy innovation policies more efficient and effective, reflecting the realities of national and international energy markets and the vital role that energy plays in our lives.

For more information, please visit www.innovationreform.org

Responsibilities

Operations

  • Collect, compile and disseminate weekly or monthly reporting from staff and consultants

  • Attend senior staff meetings/conference calls and prepare brief summaries of any agreed actions/decisions; monitor progress and implementation and report to executive director

  • Monitor adherence to strategic plan goals and timelines and report to executive director

  • With senior staff and consultants, coordinate updates to strategic plan

Finance

  • Work with executive director and bookkeeper to develop annual budget and regular financial reports for senior staff and the board

  • Report monthly to executive director on budget vs. actual revenue and expenditures and cash flow

  • With bookkeeper, support annual audit by outside accounting firm

  • Track contract timelines, performance, and payment and report to executive director

  • Draft budgets for foundation and other proposals, with assistance from bookkeeper and development director

  • Monitor expenditures under foundation (and other) grants, and report to executive director

  • Track payments under grants and contracts, and report to executive director

Management and Human Resources

  • Serve as chief administrative officer and resource for all staff and consultants

  • Under supervision of executive director, negotiate contracts with vendors and consultants

  • Ensure adherence to organizational policies and procedures, and work with the executive director and other senior staff, board, and consultants to develop/revise policies, as needed

  • Monitor changes in federal, state and local employment and benefits laws and report to executive director as appropriate; this is likely to include working with external experts  and consultants both to meet human resource and payroll needs and to develop/revise policies as needed

  • Manage administrative requirements of organizational staffing changes and benefits.

  • Research and recommend vendors to executive director as needed

  • Maintain organizational records, including board minutes and corporate documents

  • Coordinate administrative matters as needed with funders or other organizational partners

  • Maintain an organizational calendar tracking key board, funder, event and other (TBD) dates.

  • Keep organizational registrations up to date.

  • With key staff and consultants, ensure grant and other reporting is completed according to schedule.

Optional Responsibilities (depending on time and skills)

  • Ensure timely and regular updates to web site

  • Assist in drafting proposals and other external communications

  • Monitor and report relevant new activity in administration, on Capitol Hill and in industry, think tanks, and advocacy groups

  • Conduct other special projects as time and skills permit.

Qualifications

Qualifications

  • Minimum of five years’ experience in administrative and financial management, including budgets, financial statements, contracting and human resources, preferably in a non-profit environment

  • Detail-oriented and result-oriented personality, including a desire to bring both simple and complex projects to closure and to help others to do the same 

  • Team player, suited to working with multiple small and large groups and willing to do what is necessary for the organization to succeed

  • Highly professional demeanor and strong oral and written communication skills

  • Able to work independently, including multi-tasking, setting priorities, and defining and achieving goals

  • BA/BS required; concentrations in management, business, accounting or related fields are preferred

  • Familiarity with U.S. domestic energy policies, markets and stakeholders preferred

  • Flexibility to work remotely or in an office as circumstances require

Other Skills

  • Excellent communication and writing skills

  • Competent in Word, Powerpoint and Excel

  • Comfort with Mac operating system

 

Application instructions

Compensation

This is an outstanding opportunity for a highly motivated professional in a fast-growing, highly respected organization. EIRP is prepared to offer a competitive compensation package, including health, 401(k), and vacation benefits, commensurate with experience and skills.

To Apply:

Please email letter of interest, including salary requirements and resume to: [email protected]

EIRP will review applications on a rolling basis and will accept applications until position has been filled

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