Senior Program Assistant: Election and Political Processes

National Democratic Institute
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    Apr 02

Position description

The National Democratic Institute for International Affairs (NDI) seeks a Senior Program Assistant to work with NDI's regional teams, country teams, local partners, and international partners to advance electoral integrity, promote accountability and encourage citizen engagement in electoral processes. The Senior Program Assistant will work with fellow members of the Election and Political Processes Team to support country level election programs, cross-border networking, and international initiatives that promote democratic elections and standards for electoral integrity, including, for example, the Global Network of Domestic Election Monitors (GNDEM) and Open Election Data Initiative (OEDI). This position is based in Washington, DC and would require occasional travel.

Primary Responsibilities:

  • Under the direction of the Director of Electoral Programs and supervision of Senior Program Managers, assist the team in developing program concepts, facilitating strategic discussions and reviewing and contributing to program proposals and budgets for electoral programming across the Institute
  • Support the development of technical documents, handbooks and tools related to specific election observation approaches and methodologies
  • Track global best practices in electoral integrity and update team resource repository
  • Track political developments related to assigned programs and inform NDI colleagues and partners of such developments and their potential program impact
  • In coordination with other team members, liaise with NDI's program and other functional teams and prepare best practice guidance in response to requests
  • Maintain and develop NDI's online platform for GNDEM, including communications and outreach to network members through social media and regular newsletters
  • Draft quarterly and semiannual reports and other donor communications as required by team grants
  • Track grant and project budgets and expenditures
  • Provide logistical support to local and international workshops, events, meetings and conferences
  • Ensure respect of Institute-wide accounting, procurement, security and other relevant or donor-specific regulations in program management
  • Maintain collaborative relationships and regular communication with NDI staff, local election observer partners, consultants, donors and peer organizations
  • Represent NDI at local and international meetings and conferences and assist in NDI outreach
  • With other team members, orient new NDI staff to the work and resources of the team
  • Assist with recruiting, training and providing guidance to interns/project assistants on the Election and Political Processes Team
  • Maintain database of NDI election programs and current/potential trainers
  • Contribute assistance to NDI recruitment of short and long term positions related to electoral programming

Qualifications

  • Bachelor's degree, preferably related to public policy, political development and/or international relations; Additional years of relevant work experience may be substituted for educational requirement on a one-for-one basis
  • A minimum of two (2) years experience in international development, community organizing, political campaigning, organizational development or legislative affairs or strategic communications, or related areas
  • Demonstrated involvement and/or study in elections, political campaigns, and/or citizen participation/advocacy in the electoral process or closely related fields
  • Demonstrated interest in and knowledge of international issues related to democratic reform
  • Exceptional verbal and written communication skills in English
  • Experience as a trainer is a plus
  • Strong interpersonal skills to effectively interact with all levels of staff, U.S. and foreign government personnel, and NGO community
  • Capacity to work both independently and as a member of a team
  • Ability to define problems, collect data, establish facts, and draw valid conclusions
  • Excellent organizational and administrative abilities
  • Keen attention to detail
  • Ability to prioritize, meet deadlines, and work with others to accomplish time-sensitive tasks
  • Ability and willingness to travel internationally
  • Working knowledge of basic budget tracking and accounting procedures
  • Intellectual curiosity and desire to learn new things, techniques and technologies
  • Experience with computer programming (especially Python) preferred
  • Experience with Adobe and/or other graphics programs preferred
  • Basic understanding of modern web technologies (i.e., HTML, CSS) preferred
  • Spanish proficiency preferred; Additional language skills

Application instructions

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