Coordinator, International Field Projects

University of Rhode Island- Coastal Resources Center
  • Location
    Naragansett, Rhode Island
  • Sector
    Education
  • Experience
    Mid Career
  • Apply by
    Apr-11-2018
  • Posted
    Apr 05

Position description

In Rhode Island and around the globe, the Coastal Resources Center (CRC) at the Graduate School of OceanographyUniversity of Rhode Island catalyzes the aspirations of coastal communities to help them become more effective stewards of their marine resources—food, people, and place. To implement best practices, craft sound policy, and promote equitable governance, an interdisciplinary CRC team partners with stakeholders to apply science and promote innovation. We empower these communities by facilitating collaboration, advancing knowledge, building capacity, and providing management tools.

CRC’s work is focused on:

  • safe, local, abundant, and sustainable seafood
  • thriving coastal communities, and
  • vibrant, well-managed oceans, coasts, and watersheds.

TITLE:             Coordinator, International Field Projects

DIVISION:          Academic Affairs (Graduate School of Oceanography) REPORTS TO:     Asst. Director & Principal Investigators at CRC/GSO

GRADE:             9

SUPERVISES:        May supervise support staff and students as assigned

BASIC FUNCTION:

As part of the Coastal Resources Center(CRC), to assist Principal Investigators, directors and technical staff in support of major USAID-funded, private foundation-funded, and/or other bi-lateral donor-funded research and development projects.

Responsible for coordinating the administrative, financial and support services for projects at the Graduate School of Oceanography (GSO) at the scale of multi-institutional, multi-million dollar efforts. Manage assigned business and fiscal operations. Serve as fiscal and administrative liaison to USAID. Responsible for systems to track expenses and projected cash flows relative to annual work plan budgets. Coordinate the administrative and finance aspects for partner sub awards and personal service contracts. Oversee support services provided to graduate students, trainees and visitors funded under the grant. Provides oversight and supervision of project in-country finance and administrative managers.

 

Qualifications

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 

  • Coordinate, prepare and submit URI PeopleSoft budgets on receipt of incremental funding obligation from the donor.

 

  • Coordinate and manage the financial accounting, invoicing and amendments of assigned project sub-awards.

 

  • Monitor and assure that matching funds are provided for by partners and sub-award recipients as required by the grant.

 

  • Interpret and apply rules, policies, and regulations pertaining to State and Federal funding agencies and the US Government.

 

  • Assist in work plan preparation activities including but not limited to coordination of sub recipient budget and development of annual budgets.

 

  • Prepare correspondence to various funding agencies, both written documentation, and verbal communication.

 

  • Prepare quarterly accrual reporting for submission to USAID or other donors.

 

  • Develop protocols to monitor grant activity and forecast future financial requirements including submission of financial pipeline analysis and requests to USAID.

 

  • Reconcile monthly financial statements using on-line Web-based financial reporting systems.

 

  • Budget tracking, reporting, proactive advising and management.

 

  • Assist principal investigators and their staff in the implementation of study tours, meetings and workshop logistics.

 

  • Oversee and manage web-based data reporting and project management tracking systems, including tracking visa applications and training records according to Federal policies.

 

  • Lead in training and mentoring of in-country staff and sub awardees in grant management and compliance (adherence to USG and URI regulations, local laws) in coordination with the in-country finance manager.

 

  • Lead in conducting internal audits of sub awardees in coordination with the in-country finance officer and URI Office of Sponsored Project and URI Controllers office for compliance with Standard Operating procedures, USAID ADS, financial reporting and policies relative to USG uniform guidance and make recommendations for corrective action.

 

OTHER DUTIES AND RESPONSIBILITIES:

     

  • International travel several times (of up to 20 days per trip if needed) annually to field sites.

 

  • Participate in conference calls outside of normal business hours to coordinate with international time zones.

 

  • Additional duties as required.

 

LICENSES, TOOLS AND EQUIPMENT:

 

Personal computers, printers, and word processing, database management, and online project collaboration systems, and spreadsheet software. QuickBooks Enterprise preferred.

 

ENVIRONMENTAL CONDITIONS:

 

This position is not substantially exposed to adverse environmental conditions.

 

QUALIFICATIONS:

Bachelor’s degree and at least five years of business management experience required, preferably in a research setting at a university, college, or government agency.        

The following are required:

Previous experience in budget preparation, personnel management, and income and expense analysis; experience managing federal research grants and contracts; demonstrated proficiency with Microsoft Excel, web-based reporting, word processing and electronic mail systems; ability to prepare and deliver oral and written reports; ability to handle details accurately and to plan, communicate, and carry out large financial projects, undertake new initiatives, and work in a fast-paced, complex environment; ability to communicate effectively verbally and in writing; strong interpersonal skills. Experience with cooperative agreement guidelines and procedures including US Uniform Guidance. Demonstrated organizational skills.

The following are preferred:

  • Previous experience managing federal international research grants/contracts
  • Administering large USAID projects

ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.

 

Application instructions

**Only online applications will be considered.**

APPLICATION DEADLINE: This search is an open until filled. First consideration will be given to applications received by April 11, 2018. Second consideration may be given to applications received by April 25, 2018. Applications received subsequent to second consideration date (April 25, 2018) may not be given full consideration.

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