Grants Coordinator

  • Location
    Atlanta, Georgia
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    Apr 05

Position description

The Grants Coordinator (GC) provides grants and financial management services to the portfolio of private grants and contracts that are implemented by CARE USA Country Offices (COs) and departments. The private portfolio consists of grants issued by major gifts donors (e.g. individuals, corporations, family and professional foundations). The incumbent is responsible for ensuring effective and timely administration of donor agreements and sub-agreements through the award life cycle; developing an understanding of donor requirements and expectations for the agreement; ensuring compliance; and coordinating with Country Offices, program staff, and others throughout CARE and within partner organizations as appropriate.

The GC is responsible for the initial preparation/review, negotiation, due diligence, monitoring and modifications of donor agreements (i.e. grants and contracts) as well as the submission of regular reports.  The GC is responsible for monitoring financial reports and expenditures of current grants and contracts, and identifying trends associated with over/under expenditure and making recommendations to resolve these.

The incumbent will work with Fundraising Relationship Managers (RMs), Program, Partnerships and Learning (PPL) and COs to develop budgets for new opportunities ensuring adequate cost recovery, accuracy, and reasonableness prior to submission to the donor. The GC will coordinate closely with Award Management Solutions (AMS) during the pre-award phase to address potential exceptions imposed by the donor.

The GC will work closely with PPL counterparts within CARE USA HQ to ensure consistency in agreement administration and support sharing the work load when possible and appropriate.  The GC reports to the Director, Grants Coordination, yet is also a member of the wider organizational grants and contracts management team supported by AMS.


  • Pre-Award
  • Agreement Negotiations and Start-Up
  • Agreement Administration
  • Program Monitoring, Financial Management and Reporting
  • Award Close Out
  • Point of Contact for Assigned Grants
  • Other responsibilities as assigned


  • Bachelor's degree International Affairs, Business, Finance, Political Science, Communications, or Other Relevant Field, or equivalent combination of education and work experience.
  • 2-4 years previous professional experience in a similar position
  • Familiarity with Microsoft Office suite of products, specifically Excel, Access, Word and Outlook
  • 1 year of Peoplesoft and Salesforce use or similar products
  • Must be flexible and work well in a demanding, dynamic environment
  • Strong oral and written communication skills
  • General understanding of or willingness to learn generally accepted accounting principles (GAAP)
  • Appreciation for diverse cultures and backgrounds
  • Evidence of strong time management, organizational and customer service skills

Application instructions

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