Program Associate, Innovation and Development

World Learning
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Apr 09

Position description

World Learning seeks a Program Associate to join the Innovation and Development team. Working with the Program Manager and Program Officer, the Program Associate will make logistical arrangements and provide administrative support for the team’s exchange programs, including the US Speaker Program, the Arts Program and the Professional Fellows Programs.

Responsibilities:

  • Arrange program logistics, specifically booking travel, ground transportation, hotels, meeting space, disbursement of per diem for the Arts Envoy Program and US Speaker Program;
  • Develop prospective program calendars and itineraries and arrange professional appointments;
  • Coordinate with contracted visa service company to arrange participants’ visas and passports as needed;
  • Communicate with participants and the State Department on a daily basis to coordinate travel, obtain necessary documents, and provide required program information;
  • Write, prepare and disburse necessary program materials;
  • Assist with financial aspects of program arrangements, including per diem requests and receipts, checks for vendors, and invoices, ensuring that all financial transactions are executed in compliance with accounting and procurement procedures and requirements;
  • Draft program announcements and program highlights;
  • Prepare and maintain program files and databases;
  • Author program reports and other writing assignments;
  • Manage group travel when needed; and
  • Handle other tasks as assigned.

Qualifications

  • Bachelor’s Degree and related work experience in an office environment;
  • Demonstrated accuracy, attention to detail, and organizational ability;
  • Strong cross-cultural, communications and interpersonal skills;
  • Energetic and strong team player;
  • Proven strong written skills, including ability to effectively summarize key points and address a diversity of professional subjects;
  • Strong oral communication skills in English; and
  • Computer and Internet proficiency, including Excel, Word, PowerPoint and other web-based tools

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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