High School Study Abroad Coordinator

University of the Incarnate Word
  • Location
    San Antonio, Texas
  • Sector
  • Experience
    Mid Career
  • Posted
    Jun 29

Position description

Job Duties

o Coordinates and leads the yearly European Study Center (ESC) – Heidelberg High School summer program. 
o Analyzes, collaborates, and develops future high school int’l programs with various departments and representatives, including the UIW’s university International Affairs Department.

Additional Duties & TasksDescription of Job Duties

o Communicates daily and builds relationships with prospective students and families, high school teachers and counselors. Communication channels include the University of the Incarnate Word’s (UIW) International Affairs Team with respect to compliance of processes, guidelines, and protocol. 
o Ensures that all recruiting materials are current and coordinates mailings and other forms of communication materials to send to U.S. educational advisement centers and some international institutions. 
o Facilitate communication materials such as brochures, emails and social media efforts in students’ native languages for their recruitment territory in order to promote SACHS and IWHS.
o Serves as a conduit between the high school student and UIW’s university International Affairs Department regarding all aspects of the int’l student visa process. 
o Advocates, on behalf of the student, with any and all departments and/or personnel, including, but not limited to, international visa policies and protocols, academic affairs, personal challenges typical of int’l student life and experiences (i.e., homesickness, cross-cultural communication, and culture shock, etc.).  
o Attend virtual and/or local conferences to stay current in international processes/changes, immigration laws, etc.
o Ensures that miscellaneous assignments are completed in the best interests of both high schools by accepting and accomplishing tasks which are delegated by his/her supervisor.
o Work collaboratively with peers on development of training workshops and info sessions on international visa issues and study abroad options for students/faculty/and staff. 
o Serve on internal committees and participates in work groups to support other immigration advisors at the secondary or university level. 
o Maintains records and prepares periodic reports as required.
o Performs other duties as required.


• The advisor will serve as Designated School Official (DSO); coordinating I-20 issuances, SEVIS reporting, F-1 immigration compliance with Department of Homeland Security.  
• Understanding of U.S. secondary school education culture, procedures and practices.
• Proficiency in intercultural issues and strategies. 
• High level of communication (written and oral), problem solving skills and attention to detail.
• Strong organizational skills and the ability to effectively prioritize and manage multiple tasks with demanding timeframes.
• Ability to provide high quality and efficient customer services to work effectively with students, faculty, staff, alumni and community members who represent a broad range of cultural backgrounds and perspectives. 
• Knowledge of best practices and trends related to international student populations and recruiting efforts.
• Knowledge of various aspects of international travel (passports, visas, geography, languages spoken, modes of travel, etc.).
• Ability to work independently or as a team member.
• Ability to work effectively with individuals from diverse communities and cultures. 
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Bachelor’s degree

Required Work Experience

• At least 3 years of formal experience as a Designated School Official (DSO) is required.
• Substantial and continually refreshed knowledge of immigration regulations and SEVIS-approved procedural steps are critical in order to be compliant with all relevant federal regulations.
• Minimum of 3 years working as a study abroad advisor or study abroad recruiter.
• Experience in advising, counseling, teaching or working with international students, preferably in secondary/higher education.
• Able to work on multiple ongoing projects and activities in a fast paced environment.
• Experience with public speaking or as a training facilitator.

Preferred Qualifications

• Master’s Degree is preferred in the following field(s) of study: Public Administration, International Relations, Global Studies, Secondary/Higher Education Administration, or other related area. 
• Previous cross-cultural, intercultural training or internationalization efforts experience is beneficial to provide seminars to students, staff, and faculty.
• Fluency in two or more languages (preferably Spanish and/or German) is highly desirable. 
• Experience in counseling, teaching or working with students, preferably in higher education.
• Minimum of one semester abroad or equivalent experience (i.e. study, intern, work).

Required Certifications, Licenses or Registrations

• Proof of U.S. citizenship or U.S. Legal Permanent Resident as required by Department of Homeland Security.
• The incumbent must have a valid Texas driver’s license and be insurable by UIW’s Insurance Policy.  
• A valid and up-to-date U.S. Passport and eligible to travel internationally.
• Must have reliable transportation or be able to efficiently travel to/from IWHS and SACHS.

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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