Program Officer

International Foundation for Electoral Systems (IFES)
  • Location
    Arlington, Virginia
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Jul 19

Position description

IFES is seeking a Program Officer to provide support to IFES’ work in Southeast Asia. Specific duties will include development, technical, administrative and financial management support and oversight.  Job Responsibilities: • Engage regularly with Country Directors and local staff to implement projects. 

• Achieve project requirements within budget, established time frame, standards of quality, and funder satisfaction.

• Assist with preparing budgets, review and approve field expense reports, wire requests, vendor and consultant payments etc.  

• Responsible for critical review and reporting of project financials in partnership with Finance team. Track project activities in line with budget, forecasting and evaluation of burn rate. 

• Establish, maintain, and develop productive working relationship with field staff, subordinates, consultants at large, and other departments within IFES HQ.  

• Assist with program design, knowledge of IFES systems, tools for project implementation and monitoring. 

• Work with Monitoring and Evaluation team to design/determine program indicators, assist with monitoring to ensure activities are meeting indicators.  

• Contribute to knowledge management and thought leadership.

• Troubleshoot project problems, identify and implement creative solutions.

• Monitor pending IFES grant/contract actions and coordinate timely action and response. 

• Travel to field office to assist with project activities as needed.

• Participate in proposal development/new initiative process.

• Encourage professional developmental of junior program staff. Evaluate performance of supervisee(s), and provide constructive feedback and proactive management. Provide feedback on project team and project performance.  

• Support the process of designing and implementing subawards and monitor progress including reviewing deliverables. Work with Contracts and Grants to ensure timely acquisition and delivery of commodities.

• Contribute, coordinate and ensure the quality of monthly/quarterly reports.

• Provide input into annual workplans, PMPs, and other programmatic reports.

• Work with Contracts and Grants to ensure timely acquisition and delivery of services.

• Other duties as assigned.


Education: Bachelor’s degree required. Master’s Degree in international relations, political science, international development preferred.

Experience: Minimum of 4 years of overall work experience in the international development sector with NGO experience a plus. Previous experience in Asia highly preferred. Experience with budget management and oversight of large single project or multiple small projects. Supervisory experience a plus.

Related Skills or Knowledge:  Experience with program design and project management. Knowledgeable on USAID, DFID, DFAT contracting regulations and procedures preferred. Familiarity with USAID and non-USG structures and personnel as well as other international donors. Proficiency with Microsoft Office and Excel required. Strong written and verbal communication skills are required.

Language Skills: English required.  

Application instructions

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