The selection of candidates will follow the EDA Staff Recruitment Procedure. Candidates must apply for this post via the EDA website http://www.eda.europa.eu - vacancies. Please note that to make an EDA on-line application you will need to create your EDA profile using a valid e-mail address and a password.
The European Defence Agency was established on 12 July 2004, and is governed by Council Decision (CFSP) 2015/1835 defining the statute, seat and operational rules of the European Defence Agency.
The Agency has its headquarters in Brussels.
The main task of the EDA is to support the Council and the Member States in their effort to improve the Union's defence capabilities in the field of crisis management and to sustain the Common Security and Defence Policy (CSDP) as it currently stands and as it develops in the future.
The Agency is structured into four directorates. Three operational directorates: Cooperation Planning & Support; Capability, Armaments & Technology; and European Synergies & Innovation and the Corporate Services Directorate.
2. THE AGENCY'S WAY OF WORKING
The Agency is an “outward-facing” organisation, constantly interacting with its shareholders, the participating Member States, as well as with a wide range of stakeholders. It works in an integrated way, with multi-disciplinary teams representing all the Agency’s functional areas, to realise its objectives. Its business processes are flexible and oriented towards achieving results. Staff at all levels need to demonstrate the corresponding qualities of commitment, flexibility, innovation, and team-working; to work effectively with shareholders and stakeholder groups, formal and informal; and to operate without the need for detailed direction.
3. THE CORPORATE SERVICES DIRECTORATE
The Corporate Services Directorate manages the human resources, finance, legal, procurement and contract activities, as well as information technology, infrastructure and security, and corporate projects to ensure the smooth and efficient functioning of EDA.
Under the supervision of the Head of Unit Finance, the jobholder will be responsible for/contribute to the following activities:
- support the preparation and forecast of the Agency budgets;
- monitor and control financial operations related to the Agency budgets (General Budget, Additional Revenue and Ad hoc budgets);
- follow up of budget implementation;
- make proposals, when appropriate, for budget management;
- coordinate on behalf of the Finance Unit, financial tasks that require the involvement of the entire Agency;
- provide explanations and general advice on financial issues to the participating Member States (pMS);
- assist the Head of Finance Unit in preparing financial policy including drafting financial rules, procedures and guidance;
- manage commitments;
- manage Member States contributions;
- report and manage delegated budget lines;
- make proposals for necessary budget transfers;
- assist in the preparation of reports and create new ones as required;
- take on additional tasks as required in the interest of the service.
Duties may evolve according to development of the EDA’s structure and activities, and the decisions of EDA management.
5. QUALIFICATIONS AND EXPERIENCE REQUIRED
a. Conditions for eligibility
- be a national of a Member State participating in the Agency;
- be entitled to his/her full rights as a citizen;
- have completed any obligations imposed on him/her by the laws concerning military service;
- produce the appropriate character references as to his/her suitability for the performance of his/her duties;
- be physically fit to perform his/her duties;
- have a thorough knowledge of one of the languages of the participating Member States and a satisfactory knowledge of another of these languages to the extent necessary to discharge his/her duties;
- have no personal interest (financial, family relationship, or other) which could be in conflict with disinterested discharge of his/her duties within the Agency;
- hold, or be in a position to obtain, a valid Personnel Security Clearance Certificate (national or EU PSC at SECRET UE/EU SECRET level). Personnel Security Clearance Certificate ' (PSCC) means a certificate issued by a competent authority establishing that an individual is security cleared and holds a valid national or EU PSC, and which shows the level of EUCI to which that individual may be granted access (CONFIDENTIEL UE/EU CONFIDENTIAL or above), the date of validity of the relevant PSC and the date of expiry of the certificate itself. Note that the necessary procedure for obtaining a PSCC can be initiated on request of the employer only, and not by the individual candidate.);
- have a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years or be a graduate of a national or international Defence College.
b. Essential selection criteria
The candidate will be required to demonstrate that he/she has:
- good knowledge of EU financial and staff regulations;
- at least five years of relevant professional experience after completion of the university studies;
- strong command of MS Office and experience with accounting software;
- knowledge of international public accounting standards (IPSAS);
- a very good knowledge of English.
All staff must be able to fit into the Agency's way of working (see para. 2). Other attributes important for this post include:
- ability to work in a team;
- strong sense of duty and responsibility;
- ability to work in multinational and multicultural environment;
- strong analytical and problem-solving skills;
- accuracy and dependability;
- excellent customer service skills.
The following will be considered an advantage:
- a university degree in business or business-related fields such as business administration, finance or accounting;
- experience of working in international organisations;
- knowledge of MICROSOFT DYNAMICS AX;
- knowledge of ABAC;
- experience of international public accounting standards (IPSAS).
6. INDEPENDENCE AND DECLARATION OF INTEREST
The Budget Officer will be required to make a declaration of commitment to act independently in the Agency’s interest and to make a declaration in relation to interests that might be considered prejudicial to his/her independence.
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