USPSC Syria Disaster Assistance Response Team Program Officer

USAID/ Office of U.S. Foreign Disaster Assistance
  • Location
    Adana, Turkey
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    Sep-19-2018
  • Posted
    Sep 04

Position description

Position Title:              Syria Disaster Assistance Response Team Program Officer

Solicitation Number:   720FDA18B00078

Salary Level:               GS-12 Equivalent: $63,600 - $82,680

Issuance Date:             August 21, 2018

Closing Date:              September 19, 2018

Closing Time:              12:00 P.M. Eastern Time

 

Dear Prospective Applicants:

 

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Syria Disaster Assistance Response Team (DART) Program Officer under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

 

Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials:

 

  1. Complete resume. In order to fully evaluate your application, your resume must include: 

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. USPSC Application form AID 309-2. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

 

All USPSCs with a place of performance in the United States are required to have a Data

Universal Numbering System (DUNS) number and be registered in the System for Award

Management (SAM) database prior to receiving an award. You will be disqualified if you either

fail to comply with this requirement or if your name appears on the excluded parties list.  The

selectee will be provided with guidance regarding this registration.

 

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed

notarized letter identifying the authorized Entity administrator for the entity associated with the

DUNS number. Additional information on the format of the notarized letter and where to submit

can be found via the below Federal Service Desk link:

 

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&

sysparm_search=kb0013183

 

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

 

Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume must be emailed to:

 

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

 

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

Sincerely,

                                                           

Renee Newton

Contracting Officer

 

Solicitation for USPSC Syria Disaster Assistance Response Team Program Officer

 

1.  SOLICITATION NO.: 720FDA18B00078

2.  ISSUANCE DATE: August 21, 2018

3.  CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: September 19, 2018, 12:00 P.M. Eastern Time

4.  POSITION TITLE: Syria Disaster Assistance Response Team Program Officer

5. MARKET VALUE:

GS-12 equivalent ($63,600 - $82,680 - not eligible for locality pay).  Final compensation will be negotiated within the listed market value based upon the candidate’s established salary history. Salaries over and above the top of the pay range will not be entertained or negotiated. 

6.  PERIOD OF PERFORMANCE: One (1) year, with four (4) one-year options

7.  PLACE OF PERFORMANCE:  Adana, Turkey

There may be an initial training program in Washington, D.C. for three months, which will include formal classroom training and on-the-job training; and may include security training. After completion of Washington training, the Syria Disaster Assistance Response Team Program Officer will be assigned to the place of performance. 

8.  STATEMENT OF WORK

 

POSITION DESCRIPTION

 

BACKGROUND

 

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters.  OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.

 

The Africa (AFD) Response Division and the Asia, Latin America, Europe, and Middle East (ALE) Response Division are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations including United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance.  These divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience.  AFD and ALE Response Divisions also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and complex disaster situations. Both Divisions encompass groups of operations specialists who provide technical expert capability in assessing the quality and strategic function of disaster response and risk reduction activities. The AFD Response Division is divided into two teams: East and Central Africa (ECA), and Southern, West, and North Africa (SWAN). The ALE Response Division is divided into four teams: East Asia and the Pacific (EAP), Europe, the Middle East, and Central Asia (EMCA), Latin America and the Caribbean (LAC), and South Asia.

 

The Operations (OPS) Division develops and manages operations for OFDA’s disaster responses by readying people and systems; projecting U.S. Government (USG) humanitarian capacity quickly into the field; and delivering material and technical assistance.  The OPS Division maintains readiness to respond to emergencies through several mechanisms, including managing Urban Search and Rescue Teams, coordinating, staffing, training, and equipping Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), and stockpiling emergency relief commodities in key locations around the globe to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division provides technical guidance and expertise in Disaster Logistics, Urban Search and Rescue, Operations Center management, activation/readiness, Civil-Military Liaison, and Chemical, Biological, Radiological, Nuclear and Explosive Consequence Management.  It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The OPS Division is divided into four teams: the Disaster Assistance Support Program (DASP), Military Liaison Team (MLT), Operations Support Team (OST), and Overseas Administration Team (OAT). 

 

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology, human resources management including staff care, and contract and grant administration support to OFDA.  The PS Division supports OFDA's mandate by providing innovative solutions in the areas of Information Technology, staffing, funds control, budgeting, human resource management, and procurement to facilitate timely disaster responses. The PS Division is divided into four teams: the Award, Audit, and Risk Management (AARM) Team, Human Resources Management Team (HRM), Budget, Finance, and Information Technology (BFIT) Team, and the Acquisition and Management (ACQ) Team.  

 

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management. The PSPM Division is divided into four teams: Cross-Cutting Sectors Team, Natural Hazards Team, Health Team, and Food Security and Livelihoods Team.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field.  It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners; recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; and engages with the UN to advance USG humanitarian policy objectives and promote humanitarian principles within the USG and internationally.   The HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences.  It serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division staff manages global programs, policy and outreach, strategic communications, and interagency training and engagement. HPGE is divided into seven teams: Policy Team, Global Programs Team, Strategic Interagency Team, Strategic Communications Team, Global Capacity and Leadership Development Team, Public-Private Engagement Team, and the United States Mission to the UN (USUN) in New York, Geneva, and Rome.

INTRODUCTION

OFDA has been providing humanitarian assistance in Syria due to complex emergencies since February 2012. In 2017, the USG allocated over $1.5 billion in humanitarian assistance to support humanitarian programs.  USAID’s programs are currently being managed by a Disaster Assistance Response Team (DART), located in Adana, Turkey and Amman, Jordan, and a Response management Team (RMT) in Washington, D.C. USAID anticipates significant additional humanitarian programming for FY 2018 and beyond, managed by the DART and RMT.

The DART and RMT are responsible for coordinating USAID’s humanitarian response to Syria, establishing programs to meet clearly defined humanitarian needs, and for overseeing OFDA’s current and future humanitarian assistance programming. The DART is overseen by a Regional Team Leader, with Country Team Leaders in both Adana, Turkey and Amman, Jordan, each managing staff, programs, and operations in those respective countries. This solicitation is for the Syria DART Program Officer, who will monitor OFDA-funded programs, liaise with the IO and NGO community, provide assessments and make program recommendations when appropriate.

OBJECTIVE

 

OFDA requires the services of a Syria DART Program Officer based in Adana, Turkey in order to meet its objectives of programming, monitoring, coordinating, and evaluating USG humanitarian programs in Syria.

 

9.  CORE FUNCTIONAL AREAS OF RESPONSIBILITY

 

DUTIES AND RESPONSIBILITIES

 

This position requires an individual who is able to reside in Adana, Turkey as determined in consultation with the Embassy and the Mission and subject to security and programmatic considerations. The selectee must be prepared to function effectively in a challenging and restrictive work environment and be willing to strictly adhere to U.S. Embassy security guidelines.

 

The Syria DART Program Officer in Adana, Turkey will manage response planning, assessing, reporting, personnel tracking, information analysis, and documentation activities and make recommendations based on an analysis of information. Working directly under the guidance and supervision of the Program Coordinator or his or her designate, the incumbent will:

 

Contextual Specialty

  • Develop and maintain specialized understanding of humanitarian developments within Syria to include political, social, and operational issues impacting humanitarian efforts.
  • Develop and maintain knowledge of USAID, USG, and U.S. humanitarian priorities and strategies within Syria and of OFDA’s contributions to those efforts.
  • Provide regular reporting, through official cables and other means, on issues related to the humanitarian situation.  Provide overviews of patterns and trends in the humanitarian situation and keep the Program Coordinator and other program staff current on response issues.  Provide regular reports on site visits, meetings, general atmospherics, and other issues that impact humanitarian relief efforts.
  • Prepare briefing papers, notes and presentations on OFDA programming for official USG visitors interested in humanitarian issues.

 

Portfolio Management

  • Work with OFDA’s program staff based in Washington, D.C. and in regional countries in the development of OFDA’s programming for humanitarian assistance in Syria and the region.
  • Support team efforts to continually assess emergency response needs in order to ensure that OFDA’s programs are appropriately responsive.
  • In close coordination with the DART Team Leader, Program Coordinator, and RMT Programming/Planning Team, work with NGOs, IOs, and UN agencies that are developing proposals for OFDA (including grant amendments and extensions); ensure that draft proposals are in compliance with “OFDA's Guidelines for Unsolicited Proposals and Reporting.”
  • Review concept papers and proposals, and provide recommendations/comments to OFDA for final funding determination.
  • Assist designated Agreement Officer’s Representatives in managing humanitarian awards by providing field-based insights, knowledge, and perspectives.
  • Travel as permitted to support team efforts to assess, evaluate and monitor humanitarian conditions, and make strategic recommendations for appropriate interventions.

 

Representation

  • Support the Program Coordinator and DART Team Leader in maintaining relations with the humanitarian community working on Syria’s response in representing USAID and OFDA on humanitarian issues. This will include, but is not limited to, UN agencies, IOs, NGOs, USG personnel, donors, and host government authorities.
  • Participate in and report on joint donor humanitarian evaluations and UN-led assessments, and actively participate in the international community response structures.
  • With guidance from the Program Coordinator and DART Team Leader, coordinate with the donor community on policy issues affecting humanitarian operations, and develop integrated, non-duplicative programs.
  • Maintain regular contact with OFDA grantees, as well as other UN agencies, IOs, and NGOs. As requested by the Program Coordinator, meet regularly with donors, host government officials, USG agencies, and others on humanitarian issues in order to explain, advocate for, and advance OFDA’s priorities and to help coordinate USG and international humanitarian activities.

 

Leadership

  • Participate, as assigned, in office-wide discussions on initiatives that impact program implementation to provide field-based perspectives.

 

General Duties

  • Serve in leadership, planning, or program positions on response teams, assessment teams, or to provide coverage for field offices within and outside the region.
  • Serve in leadership, planning, or program positions on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters, for up to 45 days. The duties on RMTs will be varied.
  • As needed, may serve on temporary details within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

 

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and report to the Program Coordinator for the Syria Response in Adana, Turkey or his/her designee.

SUPERVISORY CONTROLS:

 

Supervisor sets overall objectives and resources available. The USPSC consults with supervisor to develop deadlines, projects and work to be done.  The USPSC is responsible for planning and carrying out assignments.  The USPSC is responsible for planning approach or methodology to be used in carrying out assignments.

10.  PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands.  During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

11.  WORK ENVIRONMENT

Work is primarily performed in an office setting.  During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

12.  START DATE:  Immediately, once necessary clearances are obtained.

13.  POINT OF CONTACT:  See Cover Letter.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position.  Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to a specialized field (including, but not limited to, international relations, economics, food policy or a related field) and a minimum of five (5) years of progressively responsible experience in emergency relief and humanitarian assistance, which must include at least one (1) year of on-the-ground international field experience working in humanitarian assistance. This experience must include one or more of the following: emergency relief operations, monitoring and evaluating humanitarian programs, or needs assessment and analysis.

 

OR

 

Master’s degree with significant study in or pertinent to a specialized field (including, but not limited to, international relations, economics, food policy or a related field) and a minimum of four (4) years of progressively responsible experience in emergency relief and humanitarian assistance, which must include at least one (1) year of on-the-ground international field experience working in humanitarian assistance. This experience must include one or more of the following: emergency relief operations, monitoring and evaluating humanitarian programs, or needs assessment and analysis.

 

SELECTION FACTORS

(Determines basic eligibility for the position.  Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

  • Applicant is a U.S. Citizen.
  • Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
  • USPSC Application form AID 309-2. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
  • Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID. 
  • Ability to obtain a Department of State medical clearance.
  • Must not appear as an excluded party in the System for Award Management (SAM.gov).
  • Satisfactory verification of academic credentials.

 

APPLICANT RATING SYSTEM

The applicant rating system factors are used to determine the competitive ranking of qualified applicants in comparison to other applicants. Applicants must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

Professional Experience (10 points):

  • Experience monitoring and reporting on rapidly evolving humanitarian crises in an international disaster context.
  • Experience working across the entire disaster management cycle to include emergency response, early recovery and transition, disaster risk reduction, and resilience.
  • Specific experience implementing humanitarian interventions including needs assessment, strategy development and reporting.

 

Skills and Abilities (10 points):

  • Demonstrated skills and abilities in coordinating relief, transition or disaster risk reduction activities with host governments in the midst of humanitarian crisis situations.
  • Demonstrated skills and abilities in coordinating relief, transition or disaster risk reduction activities with other donors and diplomatic missions in the midst of international humanitarian crisis situations.
  • Demonstrated skills and abilities in coordinating relief, transition or disaster risk reduction activities with international and national non-governmental humanitarian partners in the midst of humanitarian crisis situations.
  • Demonstrated skills and abilities in coordinating relief, transition or disaster risk reduction activities within the USG.
  • Demonstrated ability to communicate complex humanitarian issues to a range of audiences through written products.

Program Management (10 points):

  • Demonstrated knowledge of USG acquisition and assistance regulations.
  • Demonstrated experience developing, designing, or evaluating proposed humanitarian interventions against response or disaster risk reduction strategies and identified need.
  • Demonstrated experience managing USG acquisition and assistance awards to include post-award administration and regulation compliance.
  • Demonstrated experience coordinating with multiple country representatives to develop, track, and maintain a large budget.

Interview Performance (45 points)

Satisfactory Professional Reference Checks (25 points)

Total Possible Points: 100

Application instructions

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your application, your resume must include:

(a)  Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b)  Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d)  Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e)  U.S. Citizenship.

(f) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

 

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. USPSC Application form AID 309-2. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

 

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

 

DOCUMENT SUBMITTALS

Via email: [email protected]

follow us on Twitter