Legal Data Support Specialist

Open Society Foundations
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    Sep 29

Position description

Legal Data Support Specialist, General Counsel, New York, Deadline: 10/12/2018

We are seeking Legal Data Support Specialist to join us on a 6 month fixed term contract.

The Office of the General Counsel handles a wide variety of domestic and international legal issues in many fields, including exempt organizations law and compliance with tax laws and regulations applicable to private foundations. The Office of the General Counsel also provides general corporate advice; advising with respect to domestic and international grantmaking; and advising with respect to employment law, intellectual property issues, and real estate matters.

Job Profile

Technology and Systems Work

  • Working with members of the Legal and Information Technology departments to support the organization's contract management system, compliance checking system, and other systems, including review and prioritization of enhancements, trouble shooting, and system testing
  • Assisting with preparation of reports, lists, status charts, and data management integral to the department
  • Assisting with the review of compliance related data that effect the processing of transactions
  • Assisting with data governance/integrity
  • Assisting users of relevant systems by triaging requests, including reporting on patterns and trends with system issues

Administrative Work

  • Organizing legal files and materials so that they are easily accessed and retrieved without compromising the confidentiality or privacy of the information they contain
  • May provide meeting support, (e.g., scheduling meetings, set-up for trainings, and ensuring meeting conference room and equipment are available)
  • May provide administrative support, (e.g., answering phones, printing, copying, scanning, filing, managing status charts, updating work files, and performing relevant record-keeping)

Legal/Compliance Work

  • Assisting with review of legal documents, drafting legal agreements, and providing input on other legal documents under various levels of supervision
  • Performing legal research to assist the legal team to prepare accurate and timely reports, legal advice (under supervision), case files, and other legal documents
  • Using available technology to review compliance matters, including conflict of interest and matters relative to the U.S. Office of Foreign Assets Control

Candidate Profile

  • Intermediate knowledge of MS Office, specifically Word and Excel
  • High level of attention to detail, and organization skills
  • Familiarity with data management software
  • Demonstrated interest in legal concepts
  • Familiarity with research concepts
  • Understanding of cross-cultural sensitivity
  • Comfortable working independently and on a team

  • Knowledge of Salesforce reporting or other CRM platform and relational database concepts
  • Experience working with multiple clients to resolve issues, and interacting with high needs clients
  • Experience with organizing administrative tasks, (e.g., scheduling meetings, preparing expense reports, organizing information, maintaining confidentiality)


  • Bachelors Degree in a relevant field of study or equivalent experience/education.
  • 1-3 years of progressively responsible experience in a situation relevant to the duties of this role is typically required to develop the skills required for this role.
  • Advanced level of written and spoken English is required

Competitive rates of pay apply.

We are strengthened by the diversity of our colleagues across the Open Society Foundations. We welcome applications from people of all cultures, backgrounds, and experiences, and are committed to providing reasonable adjustments so that colleagues with disabilities are able to fulfill the essential functions of the job.
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