Office Manager

Embassy of Austria
  • Location
    Washington, D.C.
  • Sector
  • Experience
    Early Career / Mid Career
  • Apply by
  • Posted
    Oct 19

Position description

The Office of Science and Technology Austria - OSTA - at the Embassy of Austria in Washington D.C. is seeking a qualified, outgoing person to join its team as a full-time Office manager. 

The successful applicant will hold the important role of creating the basis for a functioning work environment at the office by managing general daily office tasks and by maintaining the OSTA’s database and IT system. This position requires a long-term commitment from an ambitious applicant and offers room for growth within the OSTA. 

Location: Austrian Embassy Washington D.C. 

Date of Employment: November 2018 

Starting salary: US $ 40,000 – 48,000 gross p.a. depending on qualifications and experience. 

Benefits: paid vacation and holiday leave, sick leave and contribution to employee’s health care plan. 

This is a full-time position. Salary and employment details will be confirmed upon offer of employment. 


Responsibilities include, but are not limited to: 


Computer Administration: 

• Supervises and troubleshoots the OSTA’s IT system and database, system security, and liaises with IT contractors; 

• Administers the OSTA’s database, including monitoring of database content and responsibility for technical updates; 

• Trains new OSTA members & coaches OSTA team on the use of the database and IT updates. 


Office Administration: 

• Functions as the main point of contact for the office; 

• General office/clerical duties; 

• Assists with the OSTA’s accounting and banking business, including quarterly financial reports and payroll; 

• Orders office supplies and maintains office equipment incl. IT and inventory; 

• Coordinates meetings and supports events; 

• Organizes business travels; 

• Performs additional responsibilities as requested or assigned. 


Required qualifications: 

• Confidence in handling bookkeeping/accounting;

• Demonstrates computer skills and proficiency in macOS Server and Microsoft Office applications; 

• Self-Starter with the ability to perform duties autonomously; 

• Detail-orientated with strong organizational and time-management skills; 

• Ability to conduct, manage and prioritize multiple tasks simultaneously; 

• Excellent verbal and written skills in English; 

• Effective interpersonal skills and the ability to work independently and as part of a motivated team; 

• Effective analytical and problem-solving skills and execution of independent judgment; 

• Strong work ethics and ability to self-motivate and show initiative; 

• Polite and helpful, excellent team player with strong communication skills. 


Preferred qualifications: 

• Quickbooks Online Accounting Software; 

• CRM experience; 

• Knowledge of the “Teamwork” project management software; 

• Knowledge of CMS (Joomla); 

• Proficiency in German. 

Application instructions

How to apply: 

Please apply by October 31, 2018

Applications should include: 

• A CV of not more than two pages; 

• A cover letter of not more than one page. 


All applications should be submitted by email to office[at] 

Please use the subject line “Application: Office Manager | [First name] [Last name] ” 

Please do not attach copies of certificates or references, as these will be requested at a later stage. Only applicants who meet essential requirements will be contacted for an interview. 

We regret we are unable to refund travel expenses. 

Job Type: Full-time 

Salary: $40,000.00 to $48,000.00 /year 

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