Org. Setting and Reporting
The position is located in the United Nations Development Operations Coordination Office (UNDOCO) Headquarters in New York.
In its Resolution A/RES/72/279, the United Nations General Assembly endorsed the transformation of the Development Operations Coordination Office (DOCO) as a stand-alone coordination office within the United Nations Secretariat. The new DOCO assumes managerial and oversight functions of the resident coordinator system under the collective ownership of the members of the United Nations Sustainable Development Group (UNSDG).
The incumbent reports to the Assistant Secretary-General UNDOCO Director.
Within delegated authority, the Special Assistant will be responsible for the following:
• Manages the day-to-day operations of the UNDOCO Office of the ASG, its budgeting and work-planning.
• Supervises the work of the Policy Officer, United Nations Sustainable Development Group (UNSDG) Mechanism.
• Provides policy advice to the Director of UNDOCO, the UNSDG and the Resident Coordinator (RC) system.
• Leads preparation and coordination of strategic policy briefs, summary analyses, and talking points for the Director.
• Fosters and maintains strong partnerships on system-wide programming matters with entities of the UNSDG, with a view to ensure quality and effective programme system-wide support to RCs and United Nations Country Teams (UNCTs).
• Provides quality assurance support and monitoring for UNDOCO strategic products.
• Assists the UNDOCO Director and senior management in the development and implementation of the administrative and financial frameworks for the UNDOCO Office of the ASG. Advises senior management on strategic programming, budgeting, financial, human resources and general administration and management information issues and practices.
• Provides advice and support for the senior management in such areas as technical cooperation activities, special reviews of operational objectives and related administrative policies/procedures, etc.
• Participates in the weekly Directors management meetings to provide advice on policy matters related to the support of the UN Resident Coordinator (RC) system and offices.
• Identifies potential management reviews of high sensitivity and complexity. Defines problems to be addressed in management reviews; directs the work of review teams through all stages.
• Takes the lead in securing the required resources for UNDOCO from United Nations administration resources, trust funds and grant programmes.
• Monitors expenditures to ensure that they remain within authorized levels. Exercises control over budgetary expenditures from these resources and advises senior management regarding the allocation/availability of budget resources in close coordination with the Chief, RC System Business Management Branch.
• Develops, establishes and maintains a set of sound policies, procedures, standards and tools that are consistent with UN policy and practice in order to ensure proper management of the UNDOCO Office of the ASG.
• Assumes the lead role in monitoring and supporting the execution of UNDOCO strategies to achieve maximum impact.
• Takes the lead to develop, implement and evaluate assigned programmes/projects, etc.; directs subordinates in programme/project development, implementation, monitoring and assessment; directs review of relevant documents and reports; identifies priorities, problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and initiates follow-up actions.
• Ensures implementation of gender mainstreaming guidelines by assessing the implications for men and women of any planned action, including legislation, policies or programmes, in all areas and at all levels.
• Directs research and programme evaluation and presents information gathered from diverse sources.
• Coordinates policy development; reviews the assessments of issues and trends, preparation of evaluations or research activities and studies,
• Supervises preparation of various written outputs, e.g. background papers, analysis, substantial sections of reports and studies, inputs to publications, etc.
• Directs substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
• Manages outreach activities; designs and conducts training workshops, seminars, etc., makes presentations on assigned topics/activities.
• Leads field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.
• Coordinates activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and ensures preparation of related documents/reports (pledging, work programme, programme budget, etc.).
• Serves as an effective spokesperson and establishes collaboration and partnerships with key officials at all levels inside and outside the organization.
• Ensures effective utilization, supervision and development of staff; Guides, evaluates and mentors staff.
• Performs other related duties, as required.
• Professionalism: Ability to provide specialized advice in a broad range of human resources management, financial, administrative areas to the Head of Department/Office and managers. Ability to apply UN rules, regulations, policies and guidelines in work situations and prepare reports or rational with respect to key administrative decisions. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
• Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Advanced university degree (Master’s degree or equivalent) in business or public administration, management, economics or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of ten years of progressively responsible experience in development cooperation, public administration, international relations or related area is required.
A minimum of three years of experience providing substantive support to senior officials in an international organization is required.
Experience with organizational reform or change management is desirable.
Experience in managing a large multicultural team at country, regional and global levels is desirable.
Experience in the United Nations system or a comparable international organization is desirable.
Experience in policy formulation in a development cooperation context is desirable.
Experience with inter-agency or interorganizational collaboration in the development sector is desirable
Field experience in development cooperation is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official UN language is an advantage.
Shortly after the posting period, screened-in applicants may be invited by email to complete a Job-Fit Questionnaire (JFQ), which is a questionnaire designed to allow applicants to self-report their level of experience for this position. More detailed information about the JFQ will be provided in the questionnaire itself. Responses to the JFQ will form part of the application and may be a basis for evaluation of applicants and shortlisting.
Further evaluation of candidates may include other forms of assessments followed by a competency-based interview. All evaluation and assessment related communication will be sent exclusively to your primary email address provided in Inspira. Please ensure that your primary email address is up-to-date and correct. No assessment communications will be sent to your secondary email address.
This position is available for an initial period of one year. Extension of appointment is subject to the availability of funds.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Staff members of the United Nations Secretariat must fulfil the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover letter.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
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