Program Development Officer, Program Development (NY)

Cultural Vistas
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Nov 09

Position description

The Program Development Officer at Cultural Vistas facilitates new program development and program operations of programs through proposal writing and grants management.

Essential Duties and Responsibilities:

- Program Development -

  • Evaluates Notice of Funding Opportunities (NOFOs) and Requests for Proposals (RFPs) to determine feasibility, compliance with visa regulations, and internal Cultural Vistas policies
  • Researches, identifies, and establishes other sources of grant and program funding opportunities
  • Manages the coordination and compilation of grant applications for submission including generating high-quality proposals with minimal guidance, compliant with fund-specific guidelines

- Program Management -

  • Ensures that programs provide robust and meaningful training and/or learning opportunities in line with the mission of Cultural Vistas
  • Manages full program cycle and synthesizes program policies and expectations as well as effectively communicates them to all stakeholders
  • Monitors program deadlines and reporting requirements
  • Prioritizes tasks, problem-solves and multi-tasks in a time sensitive, client-focused work environment
  • Solicits regular feedback from internal and external stakeholders, as pertaining to Program Development projects and programs
  • Budgets management and tracking of expenses including compiling required financial reporting
  • Works closely with other departments at Cultural Vistas to complete projects and programs (i.e., Accounting, Human Resources, IT, Communications, Marketing & Creative Services)

- Client Relationship Management -

  • Maintains regular communication with program partners, host companies, participants and Cultural Vistas partners to ensure meaningful opportunities and a seamless process
  • Cultivates and maintains relationships with current and potential partners for new program opportunities
  • Educates clients and participants on the purposes of the programs, visa regulations, and Cultural Vistas partnership procedures
  • Ensures smooth administration of programs and projects, as well as, clear messaging to internal and external clients
  • Ensures high quality and consistent customer service to all parties

- Professional Development -

  • Develops and maintains an advanced knowledge of best practices in program administration, visa regulations (as necessary), application requirements and Cultural Vistas policies
  • Develops and maintains industry knowledge by seeking out educational workshops, classes, and related publications
  • Supports ongoing communication to all appropriate staff as it pertains to initiatives and new and existing business
  • Takes a proactive approach to improve business functions and workflow within department
  • Works in accordance with the mission, goals, values, and strategic direction of Cultural Vistas


  • Demonstrated ability to write grant and other program proposals; strong writing skills; must be able to generate proposals, reports, and program narratives with minimal editing and oversight
  • Fluency in Spanish required (writing, speaking, reading and editing)
  • Strong understanding of program management, project implementation and working within the constraints of a budget
  • Strong leadership qualities, proactive and collaborative with the ability to serve as an effective role-model
  • Demonstrated ability to multi-task, prioritize workload, remain organized, and make decisions in a fast- paced, deadline sensitive environment
  • Strong critical thinking skills, problem-solving skills, and analytical thinking
  • Ability to effectively handle ambiguity by creating focus and direction for oneself
  • Ability to work efficiently with minimal oversight while providing guidance and support to others
  • Effectively communicates, both verbally and in writing, with supervisors, colleagues, external stakeholders and people of all backgrounds
  • Honest, direct and transparent communication regardless of the message
  • Ability to seek and use input from peers when necessary before making decisions
  • Ability to lead groups of participants domestically and abroad with confidence
  • Commitment to professionalism and professional development
  • Ability to comfortably and confidently represent Cultural Vistas i.e. public speaking
  • High level of concern for providing exceptional customer service
  • Interest in and commitment to the mission of Cultural Vistas

Computer Equipment and Software Experience Required:

  • Must be proficient in Microsoft Suite products. CRM experience and proficiency a plus (Salesforce). Familiarity with other online project management platforms (i.e. Basecamp) a plus.

Education and Experience Required:

  • Education: Bachelor’s degree required, Master’s degree a plus.
  • Years of Experience: Minimum 2 years of previous grant writing experience; and 3-4 years of program management experience including administrative, customer service, client relations management, or program management experience in a cultural exchange, educational, or international relations environment.
  • Previous experience living, working, or studying abroad required.

Physical Demands of Position:

  • Domestic and international travel is required. Work on weekends, holidays, and evenings may be required.

Application instructions

Please click here to apply.

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