Program Assistant, Strategic Partnerships & Philanthropy

PATH
  • Location
    Seattle, Washington
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Jan 02

Position description

PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales solutions—including vaccines, drugs, devices, diagnostics, and innovative approaches to strengthening health systems worldwide.

 

The Program Assistant, Strategic Partnerships & Philanthropy is a part of PATH’s Strategic Partnerships and Philanthropy (SPP) department in the Global Engagement & Communications division. The Program Assistant, Strategic Partnerships & Philanthropy is responsible for contributing to the overall growth of the SPP department. This position reports to the Deputy Director of Philanthropy, with a dotted line to the Deputy Director of Strategic Partnerships & Philanthropy, and provides support to the entire department. This person works collaboratively and strategically with the donor services team, foundation partnerships team, strategic communications team, and program staff. 

 

The ideal candidate is energetic, focused, well-organized, and flexible. You enjoy working in a collaborative team environment and have a demonstrated track record managing multiple, complex projects. Familiarity with public health and/or international development desired. 

 

Duties and responsibilities include:  

Portfolio Administration

  • Efficiently completing a large volume of database updates as requested by front-line fundraising team members.
  • Database management including entering and editing records, running reports, pulling information for briefings, data clean up, etc.
  • Other administrative duties relating to portfolio administration.

Administrative Support

  • General administrative support including scheduling meetings, reserving rooms and phone lines, creating agendas, taking and distributing minutes, etc.
  • Preparation of briefing documents.
  • Processing expense reports.
  • Assistance in preparing travel arrangements for team and registering team members for conferences and events.
  • Prepare materials for regular team meetings, portfolio review periods, bi-annual retreats, etc.
  • Assist with preparation of mailings by stuffing, stamping and mailing letters.
  • Liaise regularly with both internal and external partners to ensure excellent departmental coordination and administrative coverage.
  • Manage submissions to department update and other internal communications initiatives related to philanthropy work.

Writing & Proofreading

  • Draft and personalize simple donor proposals using provided proposal templates.
  • Draft simple email correspondence for SPP team and serve as a department proofreader.

Event Support

  • Support all PATH events including signature events, salons, tours, donor meetings, etc. Examples include but are not limited to: list tracking and content creation for personal event outreach for fundraising staff and leadership, including PATH president and CEO; creation of guest biographical summaries and prep packets; coordination of event solicitations.
  • Prepare large volume of briefing documents for speakers and presenters, for donor and partner facing events. 
  • Working with the SPP team, provide administrative support for donor experiences.

Qualifications

This position requires an energetic, intuitive, professional, team player with a track record of managing multiple complex projects. Additional desired traits and skills include:

  • 2-3 years’ experience in an administrative support position or equivalent work experience. 
  • Experience in a fast-paced environment and an ability to prioritize and manage multiple work streams simultaneously.
  • Experience in contributing to events that help build support for an organization’s mission.
  • Experience with donor management software: Salesforce, Raiser’s Edge, or similar systems.
  • Absolute commitment to team and support of fellow development team members.
  • Strong proficiency in both written and oral communication.
  • Excellent interpersonal and social skills and ability to work within a diverse community.
  • Excellent organizational and problem-solving skills, and a commitment to meeting deadlines.
  • Professionalism, perseverance, optimism and a positive attitude when working with donors and colleagues.

Must have legal authorization to work in the United States.

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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