Bilingual English/Spanish Executive Assistant to the Chairman

Group of Fifty
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Feb 19

Position description

Want to work directly with one of highest-profile public intellectuals in Washington as part of a small but dynamic team in a startup setting where you learn every single day? Care about the future of the Americas and would like to help create a more progressive and transparent business culture in the region?

If so, this position is for you.

The Group of Fifty is a 25 year-old network of forward-thinking Latin American CEOs committed to global leadership in both business and philanthropy. We’re seeking a full-time, well-organized, fully bilingual (Spanish/English) and hard-working Executive Assistant to directly support the Group’s Chairman in all day-to-day operations.

Bilingual English/Spanish Executive Assistant to the Chairman

Primary Duties

  • Act as a Gatekeeper to the Chairman, protecting his time from a relentless stream of outside demands on it.
  • Function as a project manager for the Chairman, prioritizing conflicting needs and deadlines, following-through on important tasks, and ensuring that all deadlines are met
  • Complete a broad variety of administrative tasks for the Chairman including:
  • arranging complex and detailed travel plans, itineraries, and agendas; and
  • compiling documents for travel-related meetings
  • managing an extremely active calendar of appointments;
  • composing and preparing correspondence that is often confidential;
  • Manage the Chairman’s professional and personal brand by implementing a communications strategy that includes updating his web presence on a daily basis (social media, personal website, web search content), and responding to media requests.
  • Conduct research assignments
  • Aid in editorial work for major publications on world affairs
  • Edit, prepare, and occasionally translate documents, including confidential correspondence, external communications, and articles for publication.
  • Implement and maintain procedures/administrative systems
  • Manage expenses and invoices
  • Manage databases and filing systems
  • Provide support to other units of the organization leading up to the Annual Meeting
  • Research and present detailed memos directly to Chairman prior to speaking engagements or media interviews,
  • Help manage his personal relationships with a wide array of external personalities and organizations.
  • Other miscellaneous tasks to support the Chairman

Qualifications

  • Outstanding written and oral communication skills in English and Spanish (candidates will be tested in both languages)
  • Superb organizational skills, including thoroughness, attention to detail, efficient time management and ability to multitask
  • Exceptional interpersonal skills and emotional maturity, ability to build relationships and handle stressful situations with tact and diplomacy
  • Resourcefulness, professionalism, perseverance and the ability to work independently
  • Discretion, as you will often handle confidential information
  • The ability to be proactive and take initiative
  • At least one year of previous work or internship experience in an office setting
  • A completed bachelor’s degree
  • A valid U.S. work permit is required

Strongly Preferred

  • Familiarity with and interest in international affairs, foreign policy and global business.
  • Experience organizing high level meetings.
  • Knowledge of Squarespace, Quickbooks, Salesforce and Mailchimp.

Application instructions

Applications will be reviewed on a rolling basis, and interested parties are urged to apply as soon as possible. Please email a detailed cover letter and CV as a single attachment to [email protected]

Please be sure to indicate that you saw this position on Globaljobs.org

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