Executive Assistant to the President

International Center for Religion and Diplomacy (ICRD)
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career
  • Apply by
    Apr-01-2019
  • Posted
    Mar 06

Position description

The Executive Assistant to the President is responsible for helping with the day-to-day operations—which includes a range of administrative, research, organization development and outreach activities—of the Center's Washington office in support of its global work. Included among these are:

1.      Assist ICRD’s President and other senior staff with preparing documents, providing technical support, and other tasks as needed;

2.      Manage calendars, schedule and organize meetings, and monitor ICRD’s email accounts;

3.      Assist with tracking contributions, depositing checks, and drafting thank you letters to donors;

4.      Provide logistical support for ICRD’s bi-annual board meetings, panels, and conferences by taking minutes, preparing materials, and tracking RSVP’s; 

5.      Schedule travel and produce travel itineraries;

6.      Assist with the planning and coordination of the Center’s Faith-in-Action award dinner;

7.      Serve as office manager and oversee day-to-day office functions such as answering phones, mail service, and maintaining the Center’s files;

8.      Coordinate mailings (newsletters, invitations, direct mail, etc.);

9.      Maintain and record employee timesheets;

10.    Help to recruit and oversee the intern pool;

11.    Coordinate office expenditures with the Center’s Treasurer, as necessary;

12.    Coordinate internal hiring process including drafting position descriptions, posting on relevant job sites, and collecting and vetting resumes;

13.    Ensure organizational compliance with internal policies and procedures;

14.    Other tasks as needed. 

Qualifications

Some of the expected Executive Assistance qualifications include the following:

  • Strict attention to detail;
  • Fluency in both written and spoken English;
  • Exceptional research, writing, and editing skills; 
  • Effective at working as part of a team in a diverse and fluid environment;
  • Meaningful experience in administrative support to project management and implementation;
  • Willingness to be flexible and contribute beyond normal tasks and areas of expertise;
  • Ability to handle multiple, competing deadlines, as well as adapt to differences in cultural and professional styles;
  • Strong inter-personal skills with a commitment to religious pluralism and religious freedom;
  • Self-starter with the ability to identify and solve problems with minimal supervision;
  • Legally authorized to work in the United States (ICRD is unable to sponsor visas at this time);
  • Bachelor’s Degree with relevant experience in International Affairs, Conflict Resolution, Religious Studies or other relevant field.
  • Technologically savvy, with a good understanding of (and fluency in) various computer applications, including: word processing, spreadsheets, email, and Internet searches (familiarity with Salesforce desirable, but not essential).

Application instructions

To apply, please send a cover letter and resume to Aeryka Fausett. 

Applications will be reviewed on a rolling basis.

Please be sure to indicate that you saw this position on Globaljobs.org

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