The National Center for State Courts (NCSC) is a private, non-profit organization dedicated to the advancement of justice systems in the U.S. and around the world. NCSC partners with donor agencies, host country governments and civil society organizations to support judicial independence and promote access to justice.
NCSC's International Programs Division based in Arlington, VA is seeking candidates for the position of Program Associate - Latin America. This is an entry level program position, and as a member of a regional program team will support current programming in Latin America (Mexico, Guatemala, Honduras, El Salvador, Costa Rica, Nicaragua, Panama, Colombia and Peru).
DUTIES AND RESPONSIBILITIES:
The Program Associate will assist with program implementation and reporting; review program-related financial reports, wire transfer requests, and vendor invoices; assist with travel arrangements and travel expense reimbursement; and maintain program records and documents. In addition to administrative support, the Program Associate may conduct research to support the development of technical and cost proposals for new programs.
Specific duties and responsibilities include but are not limited to the following:
- Provide day-to-day logistical and administrative support to field-based offices;
- Assist in the preparation and monitoring of work plans, deliverables, sub-grants programs, training and technical activities;
- Assist in the preparation of quarterly, annual, final and other program reports;
- Prepare reconciliations and payment vouchers for field office credit cards, consultant travel expense reimbursements, and vendor invoices for submission to Program Manager for approval;
- Conduct first review of field office financial reports, including verifying account balances, transaction coding, and completeness of supporting documentation for transactions;
- Make travel arrangements, including approval requests, and airline and hotel reservations;
- Assist in the recruitment and mobilization of field office staff and consultants;
- Maintain program records and documents, including project files, donor approvals, consultant and vendor contracts, procurement materials, monitoring and evaluation data, etc.
- Conduct research and prepare country profiles or briefing memoranda;
- Participate in the development of technical and cost proposals for programs related to court excellence, court administration, anti-corruption, access to justice, and gender empowerment; and
- Other duties as assigned.
To be considered candidates are required to possess the following qualifications:
- A Bachelor's degree in international affairs/studies, business, government or other relevant discipline; or equivalent education and experience that demonstrates the ability to effectively perform in the position;
- Fluency in English and fluency in Spanish;
- Demonstrated ability to communicate effectively verbally and in writing;
- Demonstrated ability in using Microsoft Excel, Word and PowerPoint;
- Two years relevant experience in international development, Rule of Law, or related field required;
- Prior experience supporting development programs in Latin America, required;
- Familiarity with USAID and/or U.S. State Department regulations preferred;
- Ability to prioritize, follow direction, and handle multiple assignments within deadlines;
- Ability to travel internationally; and
- Eligibility to work in the U.S.
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