USPSC Junior Disaster Operations Specialist (Multiple Positions)

USAID/OFDA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Early Career
  • Apply by
    Apr-23-2019
  • Posted
    Mar 25

Position description

Position Title:              Junior Disaster Operations Specialist (Multiple Positions)

Solicitation Number:   720FDA19B00007

Salary Level:               GS-09 Equivalent: $56,233 - $73,105

Issuance Date:             March 25, 2019

Closing Date:              April 23, 2019

Closing Time:              12:00 P.M. Eastern Time

 

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Junior Disaster Operations Specialist (JDOS) under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

  1. Complete resume. In order to fully evaluate your application, your resume must include: 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.
  2. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.  

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data

Universal Numbering System (DUNS) number and be registered in the System for Award

Management (SAM) database prior to receiving an award. You will be disqualified if you either

fail to comply with this requirement or if your name appears on the excluded parties list.  The

selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed

notarized letter identifying the authorized Entity administrator for the entity associated with the

DUNS number. Additional information on the format of the notarized letter and where to submit

can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&

sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when application materials have been received. Offerors should retain for their records copies of all enclosures which accompany their applications. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

            OFDA Recruitment Team

            E-Mail Address: [email protected]

            Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

Sincerely,

                                                           

Renee Newton

Contracting Officer

 

DUTIES AND RESPONSIBILITIES

The JDOS primary focus will be managing the grants and awards process for various geographic teams but will also provide policy support and informational products.  The JDOS will have primary responsibilities for some tasks and secondary responsibilities for others.

At the GS-9 level:

Contextual Specialty:

  • Establish an understanding of incipient disasters, international disaster response plans and efforts, and major humanitarian issues and challenges in the area of responsibility.
  • As requested maintain contact with OFDA field representatives and the OFDA Regional Office to maintain current triangulated understanding of existing and impending humanitarian crises in the area of responsibility.

Portfolio Management:

  • Facilitate the processing of proposals and award modifications. Ensure that all requests meet the Agency standards and appropriate regulations, upload proposals to SharePoint and Abacus, compile first draft of issues letters, track due dates throughout the process and compile award package. 
  • Manage awards as assigned. Ensure partners have turned in all reporting in accordance with the award requirements, generate no cost extensions and travel approval letters, process modifications, evaluate accruals, complete program closeouts.
  • Draft ad hoc administrative requests, including finance inquiries regarding the portfolio.
  • Write program summaries in word format for uploading into Abacus including protection program summaries for countries.
  • Track disaster declarations and outstanding paperwork needed from Missions.
  • Support regional team efforts to develop appropriate programmatic strategies for disaster responses and DRR efforts in the area of responsibility.
  • Assist with ad hoc requests for information, including: inquiries regarding OFDA’s programs from a variety of audiences and inquiries from the diaspora.
  • Ensure filing systems are maintained and updated, coordinate with other geographic teams to ensure a reasonable level of consistency among all teams.
  • Provide monitoring support during award management and track partner progress on indicators.
  • Provide OFDA Outreach and Information Offices with information on OFDA’s programs, including success stories from reports (OFDA Outreach) and salient points that should be reported on in internal products (Information Officers).

Representation:

  • Attend bureau-wide coordination meetings as assigned by the Team Leader.
  • Participate in other interagency and partner-wide meetings as assigned by the Team Leader.

General Duties:

  • Attend team, office, and other meetings as assigned by the Team Leader and, when necessary, prepare summaries of these meetings.
  • Track the flow of programmatic and other documents through the clearance process.
  • Deploy on short notice to serve on DARTs or serve on the Washington-based RMTs, as a program officer supporting an experienced program staff.
  • As needed, may serve on temporary details within the office or region not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

At the GS-11 level: (If the PSC is promoted during contract performance)

Contextual Specialty:

  • Monitor incipient disasters, international disaster response plans and efforts, and major humanitarian issues and challenges in the area of responsibility through a wide range of USG and international sources.
  • Review and monitor national DRR efforts and plans in the area of responsibility in collaboration with regional team.
  • Maintain regular contact with OFDA field representatives and the OFDA Regional Office to maintain current triangulated understanding of existing and impending humanitarian crises in the area of responsibility.

Portfolio Management:

  • Develop and maintain a detailed understanding of OFDA’s program strategy and the implementation of the resulting awards.
  • Facilitate disaster declaration responses in support of the Team Leader.
  • Support regional team efforts to develop appropriate programmatic strategies for disaster responses and disaster risk reduction efforts in the area of responsibility.
  • Provide written and oral responses to requests for information on OFDA’s activities in the area of responsibility for a wide range of USG and public audiences to include briefing papers, memorandums talking points, formal presentations, and informal briefings.
  • Become certified and serve as an Agreement Officer’s Representative for assistance awards, as assigned.
  • Assist in Reviewing the conceptual soundness, technical feasibility, and budget for disaster assistance activities and emergency projects.
  • Review and process all award documentation according to OFDA’s Grant Guidelines, USAID Automated Directives Systems, and Federal Regulation including coordinating multi-unit participation and ensuring timely award approval.
  • Input appropriate award data into Office and Agency administrative and financial tracking systems for transmittal to the Office of Acquisition and Assistance.
  • Track and process all post-award management issues to ensure timely response to partner requests and provide guidance to partners, as necessary.
  • Review, track, and file program reports from awardees ensuring reports are received in a timely manner and that program objectives have been achieved.
  • Collate input from report for feedback to grantee, and share reports with regional team members, as appropriate.
  • Upon completion of programs, close out awards according to Agency policies, identifying funds for de-obligation and/or equipment for disposition.
  • Maintain standardized office files for activities that are assigned as principal responsibilities.

Representation:

  • Represent OFDA in meetings with individual partners discussing programmatic priorities, objectives, progress, results, and challenges,
  • Attend bureau-wide coordination meetings as OFDA’s primary point of contact in the area of responsibility.
  • Participate in other interagency and partner-wide meetings as assigned by the Team Leader.

General Duties:

  • Attend team, office, and other meetings as assigned by the Team Leader and, when necessary, prepare summaries of these meetings.
  • Expedite the flow of programmatic and other documents through the clearance process.
  • Deploy on short notice to serve on DARTs or serve on the Washington-based RMTs, as a program officer supporting an experienced program staff.
  • Serve as DCHA/OFDA Duty Officer on a rotational basis.
  • As needed, may serve on temporary details within the office or region not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:

The JDOS will take direction from and report to the Team Leader for the assigned region of responsibility or his/her designee.

SUPERVISORY CONTROLS:

Supervisor sets overall objectives and resource available and works with The USPSC to develop deadlines, work to be done and methodology.  The USPSC is responsible for carrying out assignments, and consults with the supervisor for policy interpretations.  

10.  PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands.  During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

11.  WORK ENVIRONMENT

Work is primarily performed in an office setting.  During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

12.  START DATE:  Immediately, once necessary clearances are obtained.

13.  POINT OF CONTACT:  See Cover Letter.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position.  Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

For the GS-9 equivalent level:

Bachelor’s degree with significant study in or pertinent to the specialized field (including but not limited to international relations, public administration, political science, international development and/or disaster management) and least two (2) years of cumulative experience working in government, a large organization, or a business setting, with responsibilities related to planning, budgeting, writing business letters and memos, and renewing project or funding proposals.  Work history must include at least one (1) year of cumulative experience working with an international development, international training or humanitarian assistance organization.  Must be proficient in Microsoft Word, and in preparing and manipulating Excel spreadsheets.

SELECTION FACTORS

(Determines basic eligibility for the position.  Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

  • Offerors is a U.S. Citizen.
  • Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
  • USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
  • Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.
  • Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID. 
  • Ability to obtain a Department of State medical clearance.
  • Must not appear as an excluded party in the System for Award Management (SAM.gov).
  • Satisfactory verification of academic credentials.

QUALITY RANKING FACTORS (QRFs)

(Used to determine the competitive ranking of qualified offerors in comparison to other offerors.  The factors below are of equal value. The evaluation of QRF responses and writing tests will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process.)

QRF #1           In 350 words or less, compose an original briefing memorandum for senior level officials that describe the current humanitarian situation in Somalia and your recommended response options. Please include a word count at the end of the memo; and

QRF #2           In 400 words or less, please cite specific, illustrative examples of your demonstrated experience administering, implementing, and reviewing grant proposals, and independently managing multiple, competing tasks in high-pressure environments. Please include a word count at the end of the response.

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses.  Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor.  Be sure to include your name and the announcement number at the top of each additional page.  Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.

The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offeror being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offerors. OFDA reserves the right to select additional candidates if vacancies become available during future phase of the selection process.

The Offeror Rating System is as Follows:

QRFs have been assigned the following points:

QRF #1 – 10 points

QRF #2 – 10 points

Interview Performance – 45 points

Writing Test – 20

Satisfactory Professional Reference Checks – 15 points

  • Total Possible Points: 100

Application instructions

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your application, your resume must include:

(a)  Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b)  Specific duties performed that fully detail the level and complexity of the work.

(c)  Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d)  U.S. Citizenship.

(e) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. USPSC Application form AID 309-2. Applicants are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

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