Accounts Payable Clerk

Open Society Foundations
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Apr 11

Position description

Accounts Payable Clerk. New York. Posting Date: 04/10/2019. Deadline: 04/30/2019

The Accounting team is seeking an Accounts Payable Clerk based in New York City. The Accounting team works as a global unit with staff in Open Society Foundations (OSF) hub offices in New York, Budapest, London, Barcelona and Brussels. In addition to supporting these offices, we also support offices in Washington DC, Baltimore, Rio de Janeiro, Bogota, Mexico City, and Singapore. The Accounting team is delineated into US and European Accounting teams where the US team supports the US legal entities and the Europe team supports the Non-US legal entities.

Essential Duties and Responsibilities include the following:
  • Review, process and approve all payment requests, invoices and expense reports
  • Research questions and communicate issues on payments and ensure timely follow up with both internal staff and external vendors
  • Review coding and source documents for accuracy before posting
  • Create and modify vendors in accounting system
  • Review approve/reject vendor requests in Salesforce Vendor Data Management application
  • Distribute, mail, or ensure delivery of signed checks as per instructions on payment request
  • Record general ledger transactions and preparing standard journal entries
  • Create journal entries as needed, to be posted by supervisor
  • Assist with monthly, quarterly and year-end close process
  • Prepare analysis of accounts and reports, as required
  • Assist with tax filings at year end
  • Performs other duties and ad hoc analysis as assigned

Candidate Profile

  • Minimum 2 years of experience working in an office setting
  • Knowledge of General Ledger accounting software, familiarity with NetSuite and Concur
  • High degree of comfort with a variety of IT systems and in importing/exporting data
  • Knowledge and understanding of US Generally Accepted Accounting Principles
  • Basic understanding of accounting using US GAAP and knowledge of per diems, Accountable plan, and travel/expense guidelines
  • High-level of self-motivation, ability to set and meet goals, while working comfortably in a dynamic environment where tasks may change in order to manage resources
  • Willing to work overtime during peak periods
  • Understanding of basic accounting in a not-for-profit organization
  • Manage work efficiently in a fast-paced environment, research financial data, troubleshoot and follow through on projects to completion, possess strong attention to detail, while meeting strict deadlines
  • Exercise good listening and excellent written, verbal, organizational, analytical and interpersonal skills
  • Excellent computer skills, proficient in Microsoft Office and experience with internet research and database management
  • Must be able to exercise critical thinking skills including good judgment and be a solutions-oriented individual
  • Show discretion and ability to handle confidential issues
  • Provide excellent customer service with a pleasant disposition and diplomatic manner when interacting with colleagues and the general public
  • Strong understanding of cultural differences and the proven ability to build and maintain relationships with a wide range of people from diverse backgrounds within a complex organization

Competitive rates of pay apply.

We are strengthened by the diversity of our colleagues across the Open Society Foundations. We welcome applications from people of all cultures, backgrounds, and experiences, and are committed to providing reasonable adjustments so that colleagues with disabilities are able to fulfill the essential functions of the job.
follow us on Twitter