Executive Assistant

Belfer Center for Science and International Affairs at Harvard Kennedy School
  • Location
    Cambridge, Massachusetts
  • Sector
    Education
  • Experience
    Early Career
  • Posted
    May 02

Position description

Duties & Responsibilities

The Executive Assistant reports to Ash Carter, former United States Secretary of Defense and the current Director of the Belfer Center for Science and International Affairs at Harvard Kennedy School. With minimal supervision, the Executive Assistant will provide a high level of administrative and logistical support.  The Executive Assistant performs a wide variety of activities including:

  • Serving as the main point of contact for Secretary Carter and responding to student, faculty, university leadership, media and other inquiries
  • Managing the secretary’s complex calendar including overseeing and planning all aspects of frequent travel relating to Harvard and MIT travel
  • Coordinating day to day movements on and off campus in the greater Boston Area
  • Producing and coordinating the production of background memos before meetings
  • Editing/cleaning drafts of op-eds, articles, course cases, etc.
  • Drafting and editing handwritten and email correspondence
  • Event planning and promotion, including media details and research and preparation of briefings
  • Maintaining filing systems and contact databases for center business, courses, and other activities
  • Performing administrative duties for Secretary Carter’s courses at HKS, including booking rooms, arranging for class events, and providing administrative guidance to course assistants
  • Managing staff including research assistants, course assistants, and research project staff 
  • Coordinating special projects and assignments as needed
  • NOTE: Occasional non-standard hours will be required for some tasks

 

Qualifications

Basic Qualifications

Bachelor's Degree required along with 2 years of experience (internships will count toward experience).
 

Additional Qualifications

Background knowledge of foreign affairs is highly recommended.
Proficiency in Word, Excel, PowerPoint, Sharepoint, Outlook, Dropbox, Google Drive, and other internet tools.  Ability to demonstrate leadership and work in team-based environment.
Strong interpersonal communication skills.
Proven office, administrative and academic support skills a plus.
 

Additional Information

This is a fully benefits-eligible term appointment ending on June 30, 2020, with the possibility of renewal.

Harvard University requires pre-employment references and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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