Chatham House, the Royal Institute of International Affairs, is an independent policy institute based in London. Our mission is to help build a sustainably secure, prosperous and just world. The International Law Programme conducts research on critical issues of public international law. Priority areas include the legal framework for cyberspace, China and the future of the international legal order, international humanitarian law, rights, accountability and justice, and refugee protection.
Are you a dynamic self-starter with a strong interest in international law, governance and human rights? As a central member of the team, your role will be focused on providing administrative and communications support across the programme’s wide-ranging work.
This is an exciting opportunity to make an impact in a growing and well-respected research team exploring critical governance issues at a world-leading think-tank.
We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, ethnicity, national origin, gender, sexual orientation, age, marital status, or disability status.
Essential qualifications and experience:
- confirmed administrative experience, including drawing up and handling budgets;
- computer literacy with experience of databases, communications platforms and all Microsoft Office products, particularly MS Excel and MS Word;
- excellent organisational skills and ability to complete a wide range of tasks simultaneously to a high standard;
- excellent problem-solving skills and a confirmed ability to engage with a wide range of partners;
- attention to detail and an ability to communicate clearly and concisely; attention to detail and an ability to communicate clearly and concisely;
- ability to work in a busy environment and think on your feet; and an
- ability to use your initiative and handle multiple priorities.
Desirable skills and experience:
- an interest in international law, human rights or a related field;
- educated to degree level;
- experience of working in government, non-profit or international organisations sector; and
- experience of organising events.
We regularly host events in London and globally. As Administrator, you will play a role in delivering one of our key functions. You will:
- assist with the organisation of partner meetings, roundtables, panel discussions and conferences;
- provide logistical support, such as booking flights and hotels;
- provide on-the-day support during events to programme staff, associate fellows and external participants;
- prepare agendas, minutes and reports for events.
We design and strategically deliver communications related to our research. You will help to develop the programme’s communications plans, by:
- assisting in drafting and sending our quarterly newsletter, including providing feedback for improvements;
- maintaining and monitor programme media relations and publicity activities on a range of channels; and
- sending publication updates to our networks.
You will assist with delivering the programme’s substantive research outputs by:
- liaising with authors and editors on substantive research outputs;
- handling the publications schedule;
- checking references and plagiarism reports; and
- assisting with initial edits of publications.
You will have responsibilities for maintaining the programme’s databases; additionally, contact management will be a key part of the Administrator role. You will be responsible for:
- updating and improving programme contacts;
- building and maintaining mailing lists and event profiles; and
- developing and monitoring the team's use of the database and, where necessary, running database training for other programme staff.
Administration and finance
You will provide general administrative support to the team. Your other administrative duties include:
- serving as the programme’s point of contact on a number of internal working groups and general liaison with other teams at the institute;
- maintaining project budgets and existing financial systems;
- maintaining project and programme files;
- handling the programme’s systems, including post and courier services and processing purchase and sales invoices;
- organising travel and meetings for programme staff and associate fellows; and
- taking and maintaining internal meeting notes.
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