Directorate/Unit: Media & Communication Unit
Type of post: Temporary
Management of staff: N.A.
Indicative starting date: 01/09/2019
Level of Security Clearance: SECRET UE/EU SECRET
Closing date for applications: 03/07/2019
The selection of candidates will follow the EDA Staff Recruitment Procedure. Candidates must apply for this post via the EDA website http://www.eda.europa.eu - vacancies. Please note that to make an EDA on - line application you will need to create your EDA profile using a valid e - mail address and a password.
The European Defence Agency was established on 12 July 2004, and is governed by Council Decision (CFSP) 2015/1835 defining the statute, seat and operational rules of the European Defence Agency.
The Agency has its headquarters in Brussels.
The main task of EDA is to support the Council and the Member States in their effort to improve the Union's defence capabilities in the field of crisis management and to sustain the Common Security and Defence Policy (CSDP) as it currently stands and as it develops in the future.
The Agency is structured into four directorates. Three operational directorates: Industry, Synergies and Enablers (ISE); Capability, Armament & Planning (CAP); Research, Technology and Innovation (RTI) and the Corporate Services Directorate (CSD).
2. THE AGENCY'S WAY OF WORKING
The Agency is an “outward-facing” organisation, constantly interacting with its shareholders, the participating Member States, as well as with a wide range of stakeholders. It works in an integrated way, with multi-disciplinary teams representing all of the Agency’s functional areas, to realise its objectives. Its business processes are flexible and oriented towards achieving results. Staff at all levels need to demonstrate the corresponding qualities of commitment, flexibility, innovation, and team-working; to work effectively with shareholders and stakeholder groups, formal and informal; and to operate without the need for detailed direction.
3. THE MEDIA & COMMUNICATION UNIT
The Media and Communication Unit is responsible for all internal and external communication activities of the Agency. The Unit provides communication advice to the Agency’s top team and supports the entire Agency to promote its achievements in terms of project and programme output.
The Unit thus has a double function including providing communication advice to the Chief Executive and Deputy Chief Executive as well as a public information role. The importance of communication within the Agency is illustrated by the fact that the Unit directly reports to the Chief Executive/Deputy Chief Executive.
The Unit consists of a small, dynamic and dedicated team. Its aim is to efficiently and innovatively communicate developments and achievements of the Agency to a wide variety of stakeholders. The team includes a Head of Unit, two Media and Communication Officers, a webmaster and a graphic designer/assistant and a trainee (Junior Communication Officer). Each team member has his/her distinct tasks; and while all team members support one another, personal accountability and independent handling of tasks is expected. A framework contract for communication activities is in place which supports the Unit among others in event management, production of publications, etc.
The main channels for external communication the Unit currently uses are its website, presence on social media platforms, publications including the biannual EDA magazine “European Defence Matters”, audiovisual products, newsletters, media articles and events.
For the position of Media and Communication Officer we are looking for a versatile communication professional, ideally with experience in the defence field, who is experienced in all communication disciplines. The position requires technical, project management and strategic communication experience. S/he is expected to develop, implement and evaluate all communication tasks with minimum support and supervision and with a hands-on approach.
Given the sensitive nature of the work of the European Defence Agency and the Unit’s high workload, highest attention to detail is required. The Media and Communication Officer is expected to tailor messages to the respective target audiences and produce official responses in coordination with the top team, the Strategy and Policy Unit as well as operational Directorates. The Media and Communication Officer will thus be required to get acquainted quickly with the specific topics and working environment of the Agency. This is a highly rewarding but also challenging position and we encourage applications from autonomous, engaged and driven team players.
Within the overall context outlined above, the Media and Communication Officer will, under the guidance of and in close contact with the Head of the Unit, contribute to the following activities:
Strategic communication advice:
The Media and Communication Officer will give strategic communication advice to the top team and project officers. This includes:
a. advising the top team on all matters of external communication press enquiries or press briefings, audiovisual messages or internal communication;
b. advising, developing and executing communication campaigns on a variety of subjects in support of directorates, including production of ad hoc communication material.
The focus lies in designing the right communication mix for effective and efficient promotion of the Agency results, including through press relations as well as online and offline publications.
The Media and Communication Officer will handle all matters of online and offline community engagement. This includes developing, implementing and evaluating campaigns across the social media platforms on which the Agency is currently active and potentially new platforms. The campaigns shall include text, video and infographics. Community engagement includes specific communication activities towards the Agency’s main stakeholders, the Member States, EU institutions, industry, press and academia. The Unit also manages the Agency’s main events including the EDA Annual Conference and supports directorates in the organisation of other events and conferences.
The Media and Communication Officer will produce paper and electronic publications, supervise video production and design and implement distribution strategies for the respective publications. The Officer will also handle public queries about the Agency’s work.
The Agency’s internal communication strategy is being refined and the Officer will implement this new strategy and suggest new for internal communication measures.
Additional tasks as required in the interest of the service.
5. QUALIFICATIONS AND EXPERIENCE REQUIRED
a. Conditions for eligibility:
Only diplomas that have been awarded in EU Member States or that are the subject of equivalence certificates issued by the authorities in the said Member States shall be taken into consideration. In the latter case, the authority authorised to conclude contracts of employment reserves the right to request proof of such equivalence.
b. Essential selection criteria:
The candidate will be required to demonstrate that he/she has:
All staff must be able to fit into the Agency's way of working. Other attributes important for this post include:
The following will be considered an advantage:
6. INDEPENDENCE AND DECLARATION OF INTEREST
The Media & Communication Officer will be required to make a declaration of commitment to act independently in the Agency’s interest and to make a declaration in relation to interests that might be considered prejudicial to his/her independence.
7. APPOINTMENT AND CONDITIONS OF EMPLOYMENT
The Media & Communication Officer will be appointed by the Chief Executive.
Recruitment will be as a member of the temporary staff of the Agency for a four-year period (unless a shorter period is mutually agreed between the parties). Renewal is possible within the limits set out in the EDA Staff Regulations. The successful candidate will be recruited as Temporary Agent, grade AD8.
The pay for this position consists of a basic salary of 6.934,02€ supplemented with various allowances, including as applicable expatriation or family allowances. The successful candidate will be graded on entry into service according to the length of his/her professional experience. Salaries are exempted from national tax, instead an Agency tax at source is paid. For further information on working conditions please refer to: https://eda.europa.eu/jobs/what-we-offer.
Failure to obtain the requisite security clearance certificate before the expiration of the probationary period may be cause for termination of the contract.
Candidates are advised that part of the recruitment process includes medical analyses and physical check-up with the Agency’s Medical Adviser.
Applications are invited with a view to establishing a reserve list for the post of Media & Communication Officer at the EDA. This list is valid until 31/12/2020, and may be extended by decision of the Chief Executive. During the validity of the reserve list, successful candidates may be offered a post in the EDA according to their competences in relation to the specific requirements of the vacant post.
Inclusion on the reserve list does not imply any entitlement of employment in the Agency.
8. EQUAL OPPORTUNITIES
The EDA is an equal opportunities employer and accepts applications without distinction on the grounds of age, race, political, philosophical or religious conviction, sex or sexual orientation and regardless of disabilities, marital status or family situation.
9. APPLICATION PROCEDURE
Candidates must submit their application electronically solely via the EDA website. Applications by any other means (hard copy or ordinary e-mail) will not be accepted. Applications must be submitted no later than midnight. Candidates are reminded that the on-line application system will not accept applications after midnight (Brussels time, GMT+1) on the date of the deadline.
When applying, candidates from Ministries of Defence or other governmental entities are encouraged to inform their national administration.
A selection panel will be appointed. Please note that the selection panel's internal proceedings are strictly confidential and that any contact with its members is forbidden.
Each application will be screened based on the requirements of the job profile stated in the vacancy notice. The most suitable applicants will be called for an interview and a written test.
If recruited, you will be requested to supply documentary evidence in support of the statements that you make for this application. Do not send any supporting or supplementary information until you have been asked to do so by the Agency.
Please note that once you have created your EDA profile, any correspondence regarding your application must be sent or received via your EDA profile.
For any prior enquiry, please refer to the FAQ (Frequently asked questions) section, or send an e-mail to [email protected].
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