Program Coordinator, Abe Fellowship Program, Tokyo Office

Social Science Research Council
  • Location
    Tokyo, Japan
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Jun 21

Position description

The Social Science Research Council (SSRC) is an independent, international, nonprofit organization devoted to the advancement of interdisciplinary research in the social sciences through a wide variety of workshops and conferences, fellowships and grants, summer training institutes, scholarly exchanges, research, and publications. For more information, please visit our website: www.ssrc.org.

The SSRC seeks to hire a Program Coordinator in its Tokyo office to support the Abe Fellowship Program, the Global Scholars Initiative, and additional projects as needed. The Abe Fellowship Program encourages international multidisciplinary research on topics of pressing global concern. The program fosters the development of a new generation of researchers interested in policy-relevant topics and willing to become key members of a bilateral and global research network. The Japan Foundation Center for Global Partnership (CGP) established the Abe Fellowship Program as its flagship program in 1991 in partnership with the SSRC. The Abe Fellowship Program now includes three core elements: the Abe Fellowship, the Abe Fellowship for Journalists, and the Abe Fellows Global Forum.

The principal responsibility of the position is the day-to-day implementation of the Abe Fellowship Program in Japan in partnership with and under the supervision of the SSRC’s Consulting Director in Tokyo.  

Qualifications

  • MA, ABD, or PhD in a social science or closely related field required.
  • Fluency in written and spoken English and Japanese required; Strong writing skills in Japanese and English.
  • Experience in an academic or nonprofit environment preferred.
  • Excellent organizational skills, attention to detail, and a high degree of professionalism.
  • Excellent interpersonal skills; team player with demonstrated ability to take initiative, work independently, and respond flexibly to changing demands.
  • Proficiency in Microsoft Office suite, database work, and Internet applications.
  • Previous administrative experience.
  • Interest in working in a professional role at the interface between different scholarly communities, and between the academic and philanthropic spheres.
  • Ability to work in Japan.

Responsibilities

In partnership with the Consulting Director in Tokyo and colleagues in the New York office, the Program Coordinator will:

  • Develop and maintain close working relationships with program fellows, faculty, graduate students, and academic administrators in Japan.
  • Provide support to program fellows doing research in Japan including assistance with interview requests, travel, affiliations, and hotel arrangements when appropriate.
  • Perform administrative tasks including, but not limited to, maintaining program files and documents and preparing meeting materials.
  • Liaise with the funder, program committee members, and fellows.
  • Develop, implement, and coordinate program-related events in Japan, the US, and Asia.
  • Oversee the planning and operations of program promotion within Japan, including the creation of program materials and assisting with marketing strategy.
  • Assume responsibility for program’s administrative and fiscal operations, including managing expenditures and monitoring the Tokyo office budget.
  • Work with the SSRC communications and technology team and local vendors to maintain and update Japan-based computer systems, databases, and websites.
  • Assist in the promotion of the Abe Fellowship Program on social media.
  • Maintain alumni relations and track Abe Fellow publications and notable achievements.
  • Collaborate with the New York office on all aspects of the Abe Fellowship Program including Abe Global events and products including in the development, planning, and implementation of said events.

Other responsibilities include providing support to the Tokyo Consulting Director and the New York Office in relation to:

  • Managing the affairs of a multidisciplinary and multinational selection committee.
  • Staying current on trends in Japanese academic life.
  • Brainstorming for future events.
  • Assisting in proposal development, grant reporting, and evaluation.
  • Developing a resource website for the Global Scholars Initiative.
  • Handle additional responsibilities and projects as directed, depending on interest and capacity.

 

Terms, Salary and Benefits

Annual salary is commensurate with experience.

Work authorization in Japan is required.

 

The Social Science Research Council is an equal opportunity and affirmative action employer. We are dedicated to equal employment opportunity and to cultivating and sustaining a diverse, equitable, and inclusive workforce.  SSRC maintains a policy of non-discrimination with all employees and applicants for employment.  All aspects of employment with the Council are made on the basis of competence, skill and qualifications and will not be influenced in any manner by race, creed, color, religion, sex/gender, national origin/ancestry, ethnicity, age, political affiliation, sexual orientation, marital or domestic partner status, medical conditions (including pregnancy and/or genetic information) or physical or mental disability, citizenship status or any other categories prohibited by law.

 

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