USAID Compliance Specialist

WaterAid America
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Apply by
  • Posted
    Jul 30

Position description

WaterAid is the #1 international non-governmental organization exclusively focused on clean water, hygiene and sanitation, and there are 884 million reasons we do what we do. That daunting figure is the number of men, women and children who still do not have clean water close to home.

Since our founding in 1981, we've already empowered 25.8 million people with clean water. That's 25.8 million more healthy and independent people in the world. It’s a great start but we have so much more work to do. With your help, we can end the water crisis.

WaterAid America’s New York office is seeking an experienced government contract specialist to ensure WaterAid delivers on its growing portfolio of contracts and sub-awards towards our global goal of reaching everyone, everywhere with clean water, decent toilets, and good hygiene within a generation.

Reporting to the Director of Strategic Partnerships, the USAID Compliance Specialist will serve as an internal expert responsible for leading WaterAid’s management of USAID contracts, Task Orders and sub-awards from inception to closeout, providing guidance to project teams, Federation Members and Country Programs offices and participating in all stages of the proposal development and management process. 

The Specialist will join a high-performing Strategic Partnerships Team and work within a high-energy, fast-paced environment. To be successful, the Specialist is expected to have high personal expectations, possess a strong work ethic and sound judgement, and be an excellent communicator. Travel (up to 20% at peak times) may be required.

Specific responsibilities include:

Contract management

  • Serve as primary point of contact and official representative of WaterAid to USAID on all contractual matters;
  • Advise on all USAID rules & regulations & compliance – related issues on USAID frameworks, contracts, and grants;
  • Train WaterAid members in USAID rules & regulations;
  • Lead new compliance initiatives such as the development of training, contract-specific tools, guidance and policies;
  • Advise on the development and/or refinement of internal controls, systems, and reporting functionality that meet requirements for US Government compliance;
  • Train WaterAid staff to integrate appropriate financial record keeping and reporting requirements into their respective functional areas;
  • Liaise with UK-based Contract & Compliance team;
  • Negotiate terms of contracts, subcontracts and grants;
  • Perform necessary due diligence to ensure cost/price reasonableness and compliance with applicable U.S. Government regulations;
  • Navigate compliance issues between technical, contractual, finance and management personnel; effectively translate concepts to programmatic and technical colleagues;
  • At project start-up, review entirety of the contract, explain terms and conditions to international project stakeholders, and ensure project documentation is in order;
  • Assist the project teams on budget realignments/modifications to ensure compliance with existing terms and conditions, as well as WaterAid policies;
  • Offer financial guidance and steer around USAID’s cost regulations during budget development and financial reporting;
  • Prepare, plan, implement and follow up on donor compliance reviews of specific grants / contracts;
  • Provide remote and in country/ on-site support as necessary to Project Teams implementing USAID funded grants / contracts;
  • Engage with WaterAid Country Programs, Regional Teams, and Project Teams as needed to provide input and develop solutions on major compliance matters.

New business development

  • Review and analyze risks of USAID and other donor solicitations to understand the terms and conditions;
  • Provide guidance to Program Development Officers on the proposal development process;
  • Review proposals to ensure that the submission is compliant with the solicitation and WaterAid policies;
  • Review WaterAid policies, procedures and tools to ensure they comply with USAID funding;
  • Prepare contractual clarification questions in response to requests for proposals; and interface and negotiate wherever needed to help resolve contract issues; 
  • Represent WaterAid in external fora and liaise with donors and partners as needed.


  • Minimum of 5 years’ experience administering or managing US Government contracts, preferably within the international development sector; 
  • A strong working knowledge of US government international development policies and processes, rules and regulations;
  • Exceptional attention to detail; high level of proficiency in Excel and experience managing complex budgets;
  • Outstanding communication and interpersonal skills, demonstrated experience negotiating with government agencies, NGO coalitions and other stakeholders;
  • A desire to work across cultures, job remits, time zones, and languages to learn from each other;
  • Willingness to travel domestically and internationally for up to 20% time at peak periods;
  • Positive and flexible approach to working in a busy, open office and demonstrated willingness to support individuals at all levels;
  • Creative problem-solving skills, resilience and adaptability;
  • Professional demeanor in communicating on behalf of and representing WaterAid;
  • Commitment to WaterAid’s values and a working style that reflects these;
  • Proficiency in MS Office (Word, Excel, and PowerPoint).

Desired skills & experience

  • Graduate degree in finance, public policy, international affairs, or related relevant area;
  • Additional trainings or certifications in USAID Rules and Regulations;
  • A technical background in an area intersecting with WASH: health, education, gender, or climate change and extensive NGO and USG relationships in that sector;
  • French and/or Spanish language skills, written and spoken.

WaterAid offers a generous benefits package including options for 100% employer-paid medical, dental, vision insurances; paid-time off; and 403(b) retirement.

WaterAid celebrates, supports, and thrives on diversity and difference for the benefit of our employees, our mission, and the communities we serve. WaterAid is proud to be an equal opportunity employer.

Application instructions

Please email your CV and cover letter with "USAID" in the subject line no later than 30 August 2019.  

Only candidates shortlisted for interviewing will be contacted within two weeks of the closing date for applications. 

No recruitment agencies please.

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