USPSC Program Coordinator for Venezuela

USAID/OFDA
  • Location
    Venezuela
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    Sep-10-2019
  • Posted
    Aug 01

Position description

SOLICITATION NUMBER: 720FDA19B00073

ISSUANCE DATE: July 31, 2019

CLOSING DATE AND TIME: September 10, 2019 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Program Coordinator for Venezuela under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (FedBizOpps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

3. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

OFDA Recruitment Team

E-Mail Address: [email protected]

Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely,

/s/

Renee Newton

Contracting Officer

 

DUTIES AND RESPONSIBILITIES

This position requires an individual to reside the following potential duty stations including, but not limited to: Caracas, Venezuela; Bogota, Colombia; San Jose, Costa Rica; Miami, Florida; or Washington, D.C. based on the needs of the response and as determined in consultation with the U.S. Embassy and the USAID Mission and subject to security and programmatic considerations. The individual must be prepared to function effectively in a challenging and restrictive work environment and be willing to adhere strictly to U.S. Embassy security guidelines.

The Program Coordinator will manage response planning, assessing, reporting, personnel tracking, information analysis, and documentation activities and makes recommendations based on an analysis of information. The Program Coordinator may also serve as the Acting Team Leader when the Team Leader is absent. Working directly under the guidance and supervision of the Team Leader, the Program Coordinator will:

• Engage in substantial coordination with the RMT, other offices, PSPM members, the U.S. Embassy as well as representatives from other USG agencies, other donor governments, and UN/private voluntary organizations/NGOs/IOs to develop an inclusive US response. A highly collaborative work style is required.

• Serve in a critical role in the development and implementation of OFDA’s Venezuela humanitarian response plans and strategy.

• Identify potential UN and NGO partners for possible OFDA funding, and discuss and review grant proposals with potential partners and OFDA program and technical staff.

• Interface with implementing organizations regarding project proposals submitted for OFDA funding to ensure proposals meet OFDA’s program objectives and grant guidelines.

• Serve as primary interface with NGO, IO, and UN partners on programmatic issues.

• Serve as the team’s representative for policy and planning efforts, as assigned by the Team Leader.

• As security allows, travel to assess, evaluate, and monitor programs and make recommendations for interventions in the area of responsibility. Report on the quality of the grantee’s work, noting deficiencies, attributes, and evolving operational conditions.

• Review program reports to ensure that program objectives have been achieved.

• Ensure the satisfactory completion and reporting of assessments.

• Ensure the monitoring of USG-funded relief activities.

• Identify the need for specific technical specialists and requesting them per OFDA procedures. Brief and supervise such specialists.

• Develop and execute official documents, including but not limited to memos, cables, and information requests.

• Monitor humanitarian coordination systems to ensure effectiveness, intervening appropriately when necessary.

• Conduct regular planning briefing and debriefing sessions for team members.

• Ensure that team members regularly submit updates on situation status, work progress, and significant events.

• Oversee cable reporting and distribution process.

• Oversee the proper documentation of all team activities.

• Conduct critiques of plans’ effectiveness, analyze information gathered by the planning staff, and make associated recommendations for action.

• May serve on Washington-based RMTs, which provides services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.

• May serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.

• As needed, may serve on temporary details within the office or region not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

SUPERVISORY RELATIONSHIP:

The USPSC reports to the Team Leader based in Caracas, Venezuela, Bogota, Colombia or San Jose, Costa Rica.

SUPERVISORY CONTROLS:

The Team Leader will set overall objectives and resource available. The Program Coordinator will consult with the Team Leader to develop deadlines, projects and work to be done. The Program Coordinator is responsible for planning and carrying out assignments. The Program Coordinator is responsible for planning approach or methodology to be used in carrying out assignments.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including but not limited to international relations, economics, public health, disaster management or a related field), plus seven (7) years of progressively demonstrated experience in emergency relief, disaster risk reduction and/or disaster preparedness programming and management. One (1) year of this experience must have been obtained overseas as demonstrated by short-term deployments or assignments in emergency situations. Professional working proficiency of Spanish required.

OR

Master’s degree with significant study in or pertinent to the specialized field (including but not limited to international relations, economics, public health, disaster management or a related field), plus five (5) years of progressively demonstrated experience in emergency relief, disaster risk reduction and/or disaster preparedness programming and management. One (1) year of this experience must have been obtained overseas as demonstrated by short-term deployments or assignments in emergency situations. Professional working proficiency of Spanish required.

Application instructions

SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d)  U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (FedBizOps, OFDA Jobs, Career Fair, etc.).

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.  This information should be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

  1. Supplemental document specifically addressing the QRFs shown in the solicitation.
  2. USPSC Application form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

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